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Cover Letters | Cover Letters – Oxford University Careers Service
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How to write cover letters

Example cover letter

A cover letter introduces and markets you effectively by complementing your CV. It tells your story through highlighting your relevant strengths and motivation for the person and organisation you are writing to, rather than listing all the things that can already be seen on your CV.

Always take the opportunity to submit a cover letter if you are given the opportunity.

The cover letter gives you scope to showcase what interests and drives you, and your enthusiasm for an organisation and the role. You can use it to align yourself with the organisation’s strengths, values and culture, and highlight in a targeted way your knowledge and strongest, most relevant skills for the position.

The content and style are up to you, but a logical and engaging structure is key. Below are some guidelines.


Try to sound professional yet conversational, rather than wordy or too stiff and formal. Write in clear, concise English – take care not to drown the reader with your detail and avoid jargon they may not understand. The Plain English Campaign has some good guidance on improving your writing style.



Set it out like a business letter. Brevity adds power, so do not exceed one A4 page in length. An exception is if the job has a person specification consisting of a detailed list of skills, and selection is based on applicants demonstrating in this letter that they have them all (i.e. there is no other application form).  In that case you can exceed one page – but remember that being concise and relevant is still important!


Introduce yourself and explain why you are writing. If you are responding to an advertisement, state where you saw it. This tells the recruiter why they are reading the letter, and it gives them feedback on which of their advertising sources are working.  Introduce yourself: what are you studying, where and which year you are in, or when you will finish.

Why this job?

Explain why you are interested in the job and the organisation. Tailor the letter to the organisation and job description and make it implicit that you have not sent out multiple copies of the same letter to different employers. If you can, say something original about the organisation: don’t just repeat the text from their publicity material.

Draw on your research, especially what you have learnt from speaking with their staff (e.g. whilst meeting them at a fair or event, or during work shadowing/experience) as this will demonstrate an awareness and understanding of them that goes beyond the corporate website. Be specific about why the position is particularly attractive for you, and back this up with evidence from your past, or by linking this to your overall career plans, and what you find exciting about this sector.

Why you?

Explain why you are well-suited to the position. Refer to the relevant skills, experience and knowledge you have and match what you say to the requirements outlined in the job description. Tell your story and highlight key evidence so that you are building on, but not using exactly the same phrases contained in your CV. Make sure you read our webpage on demonstrating you fit the job criteria for more advice.

Even if you think that this position is out of reach, your job is to convince the recruiter that you are qualified enough and able to do the job.  Focus on your accomplishments and the transferable skills that are relevant to the role. State explicitly how you match the job criteria – don’t expect the person reading your letter to infer your skills or experiences for themselves.

Support your claims by referring to examples that are already detailed in your CV. You can make a stronger, more credible case by linking different experiences that highlight similar skills or competences. For example:

  • You first demonstrated your organisational skills by creating (an event) at school, and you  have developed them further by raising (£xx) at last year’s fundraiser and, most recently, by leading (another event) for your Society attended by (number) of people.
  • The role (applied for) would allow you to use your pasion for helping others, which has driven your success as College Welfare Officer and the personal sense of achievement gained from working as a peer counsellor.


Reiterate your desire to join the organisation and end on a ‘look forward to hearing from you’ statement, followed by ‘Yours sincerely’ if writing to a named individual, and ‘Yours faithfully’ if you have not been able to find a named contact. Type your name, but also don’t forget to sign the letter if you are printing it out.

Top tips

  • Write to a named person if you possibly can – rather than Dear Sir/Madam.
  • Check your spelling and get someone else to read it over.
  • Check that it says clearly what you want it to say.  Are there any sections that are hard to read or follow? If yes, try to simplify the language, use shorter sentences or take out that section completely.
  • Make the letter different each time. If you insert another company name, does the letter still read the same? If so, try to differentiate each letter more!
  • Don’t start every sentence with “I”.
  • Give evidence for all your claims.
  • Be enthusiastic and interested.
  • Don’t repeat your whole CV.
  • A Careers Adviser at the Careers Service can give you feedback on the content and structure of your cover letter and CV, and advise you on how best to target particular sectors – write one first and bring it to us for feedback.
Academic cover letters, teaching and research statements

Academic Cover Letters

Academic cover letters vary in length, purpose, content and tone. Each job application requires a new, distinct letter. For applications that require additional research or teaching statements, there is no point repeating these points in a cover letter – here, one page is enough. Other applications ask for a CV and a cover letter only, in which case the letter will need to be longer and require more detail.

In all cases:

  • 2 pages is the maximum: show that you can prioritise according to what they are looking for
  • Your letter is a piece of academic writing – you need a strong argument and empirical evidence
  • Write for the non-expert to prove that you can communicate well
  • Make sure you sound confident by using a tone that is collegial (rather than like a junior talking to a senior)
  • Demonstrate your insight into what the recruiting department is doing in areas of research and teaching, and say what you would bring to these areas from your work thus far

Give quantifiable evidence of teaching, research and funding success where possible

Teaching Statements

What is a Teaching Statement and Why Do You Need One?

When making an academic job application, you may be asked for a teaching statement (sometimes referred to as a ‘philosophy of teaching statement’). These statements may also be requested of candidates for grant applications or teaching awards.

A teaching statement is a narrative that describes:

  • How you teach.
  • Why you teach the way you do.
  • How you know if you are an effective teacher, and how you know that your students are learning.

The rationale behind a teaching statement is to:

  • Demonstrate that you have been reflective and purposeful about your teaching. This means showing an understanding of the teaching process and your experience of this.
  • Communicate your goals as an instructor, and your corresponding actions in the laboratory, classroom, or other teaching setting.

Format and style of a Teaching Statement

There is no required content or format for a teaching statement, because they are personal in nature, but they are generally 1-2 pages, and written in first person. The statement will include teaching strategies and methods to help readers ‘see’ you in a lab, lecture hall, or other teaching setting. The teaching statement is, in essence, a writing sample, and should be written with the audience in mind (i.e. the search committee for the institution(s) to which you are applying). This means that, like a cover letter, your teaching statement should be tailored for presentation to different audiences.

Research Statements

Some applications ask for a short research statement. This is your opportunity to propose a research plan and show how this builds on your current expertise and achievements. It forms the basis for discussions and your presentation if you are invited for interview.

Remember to:

  • Tailor each statement to the particular role you are applying for
  • Make sure there are clear links between your proposal and the work of the recruiting institution
  • Write about your research experience stating the aims, achievements, relevant techniques and your responsibilities for each project
  • Write as much (within the word limit) about your planned research and its contribution to the department, and to society more broadly
  • Invest time and ask for feedback from your supervisor/principal investigator or colleagues
Tips for Junior Research Fellow Applications

Read the job description carefully to understand what else beyond furthering your research is prioritised by the recruiting College or institution(s).  If there are additional responsibilities such as outreach, mentoring, expanding or fostering academic networks, you will need to provide evidence of your interest and experience in these areas, as well as statements about how you would fulfil these roles when in post.

Try to meet current JRF holders to gain further insight into what the role entails on a daily basis and what is expected by senior colleagues.

Show how your research contributes to, extends and/or maximises the impact of other work going on in the University. Then state why the JRF would enable you to further these in specific ways.

Give prominence to your publications (and those in progress), grant-writing experience and partnerships or work with people or organisations outside the university. Outline how you intend to participate in knowledge exchange and public engagement within your fellowship.

Our Resources

Example Cover Letters

This information was last updated on 10 October 2016.
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Recent blogs about Cover Letters

Accessing STEM Careers with a Disability

Posted on behalf of Annie Dutton. Blogged by Annie Dutton on October 20, 2016.

We are pleased to announce that at the Careers in Computing Fair speakers from JP Morgan (technology) will be joining our Disability Careers Advisers, and at the Science, Engineering & Technology Fair there will be  speaker from Shell. Come along to these sessions to discuss why a recruiter is keen to meet with students with a health condition, disability, mental health conditions or learning difficulties, such as dyslexia or dyspraxia.

It is an opportunity  for you to find out how you can assess how disability-friendly an organisation  is – and what impact revealing or not revealing your own specific circumstances may have on recruitment, selection, working and studying. There will be lots of opportunity for you to ask questions in this confidential setting.

Attending will also give you early access to the Careers in Computing and SET Fairs.   Booking is essential.  For further details see  CareerConnect 

Teacher training: applications open & events coming up

Blogged by Abby Evans on October 20, 2016.

UCAS Teacher training applications are now open – you can search and apply for PGCE and School Direct programmes.

If you are not sure which route is right for you then there are a couple of events coming up that should help:

  • Routes into Teaching talk on Wednesday 26 October, 12:15-13:00 at the Careers Service. This will provide an overview of your options and factors to consider when making your choice.
  • Teaching & Edcuation Fair on Tuesday 1 Novermber, 15:00-18:00 at the Careers Service. You chance to talk to teacher training providers about your options, and what they look for.

DEADLINE THIS WEEKEND! – Micro-internships

Posted on behalf of Internship Officer. Blogged by Rachel Sene on October 19, 2016.

Only one week left to submit an application to a micro-internship placement for 9th week of this term!

The deadline for applications is this Sunday 23rd October at midnight.

We have over 120 placements on offer with an incredible range of organizations across Oxfordshire and in London.

Each placement will provide an excellent snapshot into the workings of the organization and its sector, as well as valuable transferable experience for your CV, through the assignment of a challenging project to tackle over the course of the week. This project will be of significant benefit to the host organization.

Many of these projects combine skills and experience from multiple sectors, such as consultancy or marketing in service of charities and not-for-profits.

To view and apply to available placements, log on to CareerConnect. Once logged on, just use the search bar to find available micro-internships after clicking ‘Search & Apply’ under the ‘Opportunities’ tab.

For any queries, please email

Springboard – is it for you?

Posted on behalf of The Careers Service. Blogged by Emily Game on October 19, 2016.

Come to our information session and opportunity to hear from previous participants and guest speakers of the ‘Springboard Programme’ on Tuesday, 8th November from 12.30 – 13.30 in the Careers Service.

This is your chance to ask questions and increase your understanding about how the Springboard Programme could be beneficial for you.  Here are some highlights of what previous participants have said about what they gained from taking part in the ‘Springboard programme’

“The holistic approach allows you to grow and have the tools and confidence to improve in all aspects of life, and because it’s not just about studying or careers I will carry these skills with me for years to come”.

“What Springboard did for me was allow me to see that I already had the tools and I just needed to know how to implement it positively”.

“Springboard definitely exceeded my expectations – the content was very practical and reassuring, and the whole programme had a lovely welcoming atmosphere”.

Interested? Intrigued? Sceptical? Come along to this session or – if you already know that you want to be part of this programme – please apply via CareerConnect Ref ID 29067 (for Masters). The Undergraduate Programme will be held in 9th week of Hilary Term.

We look forward to meeting you.

Best wishes,

The Springboard Trainers

Science, Engineering & Technology Fair 2016

Blogged by John Gilbert on October 18, 2016.

When: Saturday 29 October, exhibitors from 11.00-15.00.
Where: Exam Schools

Come to our annual fair for scientists!

  • Explore STEM careers – from pharma to infrastructure, and from robotics to patents!
  • Meet over 80 employers with grad schemes and internships
  • Get feedback on your CV in our one-to-one clinics. Places are on a first-come, first-served basis.

Download a preview of the fair booklet now!

Plus attend our sector talks!

  • Finding Scientific and Technical Internships, 10.30-11.00
  • Working in the Pharma/Biotech Sector, 11.15-12.00
  • Environmental Careers, 12.00-12.45
  • Start-ups and Entrepreneurs, 12.45-13.30
  • Science Alternatives, 13.30-14.30

Recruiters attending include:

  • The Alacrity Foundation
  • Amazon
  • Animal Dynamics
  • The Army
  • BAE Systems
  • BAE Systems Applied Intelligence
  • Bloomberg
  • Brainlabs Digital
  • Cambridge Consultants
  • Cambridge Medical Robotics
  • Capital One UK
  • Carpmaels & Ransford LLP
  • Catenion
  • Chartwell Consulting Ltd
  • CHP Consulting
  • Citadel
  • Costello Medical Consulting Ltd
  • Defence Science & Technology Laboratory
  • Dehns
  • Double Negative Visual Effects
  • D Young & Co
  • Ecole Polytechnique Fédérale de Lausanne (EPFL)
  • EIP
  • Elsevier
  • Ensoft Ltd
  • Firstco
  • Gradcracker
  • G-Research
  • GSA Capital
  • Halma
  • Hewlett Packard Enterprise
  • Hogarth Worldwide
  • Improbable
  • Innovia Technology
  • INSEAD PhD in Management
  • J A Kemp
  • Jaguar Land Rover
  • Jane Street
  • Jazz Networks
  • JCB
  • Kilburn & Strode LLP
  • King
  • Locus Analytics
  • L’Oréal
  • Marks & Clerk
  • MathWorks
  • Mathys & Squire LLP
  • Metaswitch Networks
  • Network Rail
  • Novartis
  • Novo Nordisk
  • Optiver Holding BV
  • Oxehealth
  • Oxford BioMedica
  • Oxford Technical Solutions
  • Pexip Limited
  • Procter & Gamble
  • PwC
  • Rebellion
  • Roke Manor Research Limited
  • Rolls-Royce
  • Satellite Applications Catapult
  • Schlumberger
  • Sharp Laboratories of Europe Ltd
  • Siemens plc
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  • Sky
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  • Sparx
  • Squarepoint Capital
  • Step and The IPA (Institute of Practitioners in Advertising)
  • Swindon Silicon Systems
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  • Tesco PLC
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  • TripAdvisor
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