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Information for Summer Internship Programme Interns | The Careers Service Information for Summer Internship Programme Interns – Oxford University Careers Service
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Visas

Practical advice on work experience abroad

Visas

Detailed information about obtaining visas can be found on our webpage of practical advice on work experience abroad.

Please note that the Internship Office cannot offer advice on which visa type to apply for. We can provide letters of support if you are on one of our programmes (see below), but we are not qualified to advise on the visa process.

Information specifically for the Summer Internship Programme

Although we refer to a placement through the Summer Internship Programme as an ‘internship’, some countries have different definitions of internships and this will be a determining factor regarding the visa you need. If you have secured a placement with a not-for-profit organisation, for less than 90 days and will not be paid, this could be classed as a ‘volunteering experience’ and some countries would allow volunteering to be undertaken on a tourist visa. Even if you are awarded a bursary via the University towards your travel/living costs, this is not classed as a wage.

We advise that you contact the organisation you will be working with for help, as they may have had other interns and will be able to advise which visa is required. Alternatively, you can contact students who have already completed an internship in the same country and sector. Many students are listed in our online feedback map, or you can contact the Internship Office who will help you link up.

Additional documentation

As part of the visa process, some students will require a Letter of Support detailing their participation in the Internship Programme. Please email internships@careers.ox.ac.uk with your requirements and the Internship Office can send you a signed copy.

Occasionally students are asked to provide Proof of Enrollment. All of these letters can be obtained through Student Self-Service and not through the Internship Office.

France & Conventions de Stage

Convention de Stage: Students undertaking internships in France or with a French organisation outside France will require a Convention de Stage. The Internship Office can supply this signed document in French or English for any internship for current students at the University of Oxford.

Finalists/recent graduates: To help students secure internships immediately post-finals we can also supply a signed Convention de Stage to leavers who secure an internship before the Michaelmas of the following academic year.  The start date of the internship must also fall within six months of leaving Oxford.

Please note that the internship office will only sign an Oxford University-approved Convention de Stage.  Current students (non-finalists) can download the approved Convention de Stage here;
Finalists can download the approved Convention de Stage here.

If you need a Convention de Stage please contact the Internship Office at internships@careers.ox.ac.uk. Please note it may take around 5 working days to process a request.

**Please note that when undertaking an internship in France you are entirely responsible for your own insurance (both medical, accident and third party liability). It would also be advisable for you to obtain an EHIC card if you do not already possess one.

Spain & Acuerdo de Practica

Internships taking place in Spain, or with a Spanish organisation, will also require documentation, called a Acuerdo de Practica. Like the Convention de Stage, the Internship Office can now supply this signed document in Spanish or English for any internship (including placements obtained outside of the Summer Internship Programme). However, finalists and alumni must obtain these from their respective colleges.

The form to fill can be found here.

Practical advice on internships abroad

Health and insurance

Practical advice on work experience abroad

Comprehensive travel insurance is mandatory for those with international placements on the Summer Internship Programme. You must also ensure you are covered by medical insurance and have the correct vaccinations. See our page on our webpage of practical advice on work experience abroad.

Liability insurance

Companies require Employer’s Liability Insurance and Public Liability Insurance to cover any liability that might be imposed on an employer if a member of staff or third party is injured. The Internship Office asks all of their internship providers to cover potential liability that may arise from the internship. No University of Oxford department is able to sign an agreement that commits the University to providing workplace insurance.

Accommodation

It is always a good idea to check past interns’ feedback on our online feedback map to see if previous students have provided information on travel and accommodation for your internship. If your internship provider is not able to offer any advice on local accommodation then you can find good starting points on our webpage of practical advice on work experience abroad.

Emergency contacts & support

Security

Although The Internship Office is generally aware of the security situation within internship countries, and in a few rare cases have had to cancel internships due to national security incidents, it is your responsibility to check the latest travel advice before leaving. The FCO website advises on safety and security threats.

Visit the National Travel Health Network and Centre for official data on disease outbreak surveillance.

In event of an emergency your country’s embassy will be able to provide consular assistance to nationals in distress.The Go Abroad website can help you find the nearest embassy that relates to the passport you hold.

Support

If you encounter difficulties while undertaking an internship, your first port of call should be the designated point of contact within the organisation for which you are working. If you are unable to contact them, or if the situation cannot be handled internally you should contact the Internship Office. The management team can be contacted to confidentially discuss any aspect of your experiences during or after your internship:

Dr Fiona Whitehouse
Internship Office Manager
Tel: +44 (0)1865 274643
E-mail: fiona.whitehouse@careers.ox.ac.uk

The Counselling Service at the University of Oxford may also be able to help. They are there to help you address personal or emotional problems and offer a free and confidential service. Please note they are not an emergency service. They can be contacted as follows:

The Counselling Service
3 Worcester Street,
Oxford
OX1 2BX
+44 (0)1865 270300
counselling@admin.ox.ac.uk

Security

Although The Internship Office is generally aware of the security situation within internship countries, and in a few rare cases have had to cancel internships due to national security incidents, it is your responsibility to check the latest travel advice before leaving. The FCO website advises on safety and security threats.

Visit the National Travel Health Network and Centre for official data on disease outbreak surveillance.

In event of an emergency your country’s embassy will be able to provide consular assistance to nationals in distress.The Go Abroad website can help you find the nearest embassy that relates to the passport you hold.

Support

If you encounter difficulties while undertaking an internship, your first port of call should be the designated point of contact within the organisation for which you are working. If you are unable to contact them, or if the situation cannot be handled internally you should contact the Internship Office. The management team can be contacted to confidentially discuss any aspect of your experiences during or after your internship:

Dr Fiona Whitehouse
Internship Office Manager
Tel: +44 (0)1865 274643
E-mail: fiona.whitehouse@careers.ox.ac.uk

The Counselling Service at the University of Oxford may also be able to help. They are there to help you address personal or emotional problems and offer a free and confidential service. Please note they are not an emergency service. They can be contacted as follows:

The Counselling Service
3 Worcester Street,
Oxford
OX1 2BX
+44 (0)1865 270300
counselling@admin.ox.ac.uk

This information was last updated on 14 August 2018.
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Recent blogs about Information for Summer Internship Programme Interns

Our second round of micro-internships is now LIVE!

Blogged by Internship Office on 07/11/2018.

Are you interested in a two to five day placement at the end of Michaelmas term?

Sign in to CareerConnect to view all the micro-internship placements available in 9th or 10th week. The deadline is midday, Monday 12 Nov 2018.

Students are allowed one additional application for this late round, so if you have already made two applications this term, you are welcome to submit another! For full programme information, please visit our Micro-Internship Programme webpage.

Any questions? Email us at internships@careers.ox.ac.uk

Second round of micro-internships open next week!

Blogged by Internship Office on 31/10/2018.

Open Monday 5 – Monday 12 November at 12 noon

The cold is creeping in. Winter is coming. And, brace yourselves: the second round of micro-internships is coming too!

Perhaps you were unsuccessful in your first round applications, or perhaps you didn’t manage to apply at all. Either way, a selection of micro-internship placements will be available for you to apply to next week. One application per student at this stage.

Placements for budding humanists, photographers, software developers and more!

And for those of you who have already applied, if you are made an offer, remember you will have two days to accept or decline it once you have heard back from all applications. You can respond to an offer by updating your status on CareerConnect, or via email to micro-internships@careers.ox.ac.uk.

Visit the Micro-Internship Programme webpage for further information.

Recommend an internship and you could win £50!

Blogged by Rachel Ruscombe-King on 09/10/2018.

Have you completed an internship this summer with a company that you applied to directly, or found yourself? If so, we’d love to hear about it.

Here at the University of Oxford Internship Office we are always looking for new employers to partner with so we can advertise more internships to Oxford students. That’s why during Michaelmas term, we are asking for your internship recommendations!

If you had a good experience on an internship which was not part of the programmes available through the Internship Office, and not part of a large company’s internship scheme, please send your recommendation to internships@careers.ox.ac.uk

We suggest that you check with the contact to confirm their permission before sharing their details. We are looking to partner with businesses, charities, research institutions, start-ups, museums, think-tanks.. anywhere in the world!

Everyone who sends us a recommendation with be entered into a prize draw for £50 at the end of Michaelmas term.

My summer internship experience at the University of Pretoria

Blogged by Internship Office on 25/09/2018.

Sofia Garré, M.St. History of Art and Visual Culture, took part in an internship at the University of Pretoria as part of the Summer Internship Programme in 2018. She provided an insight about her experience below:

I have always been suspicious of ‘leadership.’ Leadership skills are required when entering jobs in almost all sectors, but – to me – wanting to be a ‘leader’ always entailed having somewhat dictatorial ambitions. It is only after spending eight weeks working at the University of Pretoria that I have finally overcome my suspicion of leadership. This happened because, by working with my direct supervisor and University executives, I gained a better understanding of what leadership is, and of the extent to which a leader can be nurturing and committed to the development of others. In fact, leadership is only one of many things that I feel I understand better since spending time in South Africa.

But let’s start from the beginning. I got to go to Pretoria through the University’s Summer Internship Programme. Seeing that I am a Master’s student graduating this year, I felt that the programme was not really meant for me: like many other finalists, I was at once hopeful and convinced that I would find a job straight after the end of Trinity. As luck would have it, my boss and mentor-to-be at the University of Pretoria, Mrs Carlien Nell, called on the very day I interviewed for (and failed to secure) a permanent position at a University in the North of England. In retrospect, I cannot begin to describe how lucky I feel not to have been selected for that job, nor how wrong I was thinking that the Summer Internship Programme might not be right for a finalist.

In fact, my two-months internship was imbued with experiences that prepared me to enter the workplace. My role consisted, at least on a basic level, of investigating work readiness programmes in South African and international Universities to assist the University of Pretoria in devising new employability strategies for its students. I have always been intrigued by the strategic and operational machine supporting Universities’ research and teaching, so I was excited to work jointly with the Department of Enrolment and Student Administration and with the Department of Institutional Planning. But the internship exceeded my expectations, both because I ended up getting involved in far more projects than I had originally expected to, and because the opportunities to learn were unexpectedly varied.

Not only did I learn about employability strategies, careers offices and the ‘future of work’: I also contributed to drafting an institution-wide survey to determine students’ access to quality food, took part in a very successful recruitment event organised for admitted students, the #ChooseUP event, and analysed the raw results of two separate questionnaires. Although this put my (largely non-numerical) skills to the test, I felt truly privileged to be involved in so many different projects. My boss (or should I say mentor?) genuinely contributed to making my Summer internship as transformative and informative as possible: she encouraged me to share my opinion during meetings with employers, colleagues and University executives, took me along on all her meetings (including a business trip to the Western Cape!), and provided me with technical support when it came to using software like Qualtrics or Excel. In fact, all my colleagues at the University of Pretoria went the extra mile to help me develop as a professional and to ensure that I had a special time while in South Africa.

And it was special indeed! I learnt about the troubled but fascinating history of South Africa whilst making discoveries about its society and its culture; but I also went on my first wine tasting in the beautiful hills of the Western Cape, cycled through the streets of Soweto, and saw an elephant, just metres away, for the first time. On top of these amazing experiences, I made important steps towards understanding what I want to do and achieve in my future. Indeed, when I began my studies in the History of Art, I could have hardly imagined that, in four-years’ time, I would feel as excited as I am currently feeling applying for business analysis or insights positions.

The truth is, my Summer internship at the University of Pretoria changed my outlook on my professional and, ultimately, personal life in ways that I could have never imagined. So long as similar opportunities remain available, I am certain that many more students will have the same luck.

 

Sofia Garré

M.St. History of Art and Visual Culture, 2018

Some fantastic work from Oxford micro-interns

Blogged by Callum Livermore on 11/06/2018.

If you’re curious to find out what some of our interns get up to on our programmes, then read on!

Last term, through the Micro-Internship Programme, we had a few students completing work experience at Undergraduate Admissions & Outreach at Oxford University and also the Royal Society of Tropical Medicine & Hygiene. Two students at Undergraduate Admissions were tasked with creating an Oxplore – the Home of Big Questions – live stream, and their topic was ‘Should you believe the history books?’. As you can imagine, this big question opens up a whole host of conversations, and you can hear the thoughts and discussion of three academics in this video.

Through their micro-internship at the RSTMH, one student has had a blog published entitled ‘Malaria: a reflection from the past, a gaze into the future’. The blog focuses on the RSTMH malaria-related journal articles to mark World Malaria Day. This fascinating read looks at anti-malarial drug resistance, malaria and pregnancy, and more.

Thanks to these students for their brilliant work! If you’ve participated in our internship programmes recently and would like to share anything with us, we’d love to hear! Just email us at internships@careers.ox.ac.uk

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.