Seen these icons?

If we have events, jobs or news that are relevant to the page topic, you can access them by clicking on icons next to the print button.

Information for Summer Internship Programme Interns | The Careers Service Information for Summer Internship Programme Interns – Oxford University Careers Service
Oxford logo
Visas

Practical advice on work experience abroad

Visas

Detailed information about obtaining visas can be found on our webpage of practical advice on work experience abroad.

Please note that the Internship Office cannot offer advice on which visa type to apply for. We can provide letters of support if you are on one of our programmes (see below), but we are not qualified to advise on the visa process.

Information specifically for the Summer Internship Programme

Although we refer to a placement through the Summer Internship Programme as an ‘internship’, some countries have different definitions of internships and this will be a determining factor regarding the visa you need. If you have secured a placement with a not-for-profit organisation, for less than 90 days and will not be paid, this could be classed as a ‘volunteering experience’ and some countries would allow volunteering to be undertaken on a tourist visa. Even if you are awarded a bursary via the University towards your travel/living costs, this is not classed as a wage.

We advise that you contact the organisation you will be working with for help, as they may have had other interns and will be able to advise which visa is required. Alternatively, you can contact students who have already completed an internship in the same country and sector. Many students are listed in our online feedback map, or you can contact the Internship Office who will help you link up.

Additional documentation

As part of the visa process, some students will require a Letter of Support detailing their participation in the Internship Programme. Please email internships@careers.ox.ac.uk with your requirements and the Internship Office can send you a signed copy.

Occasionally students are asked to provide Proof of Enrolment. All of these letters can be obtained through Student Self-Service and not through the Internship Office.

France & Conventions de Stage

Students undertaking internships in France or with a French organisation outside France will require a Convention de Stage. The Internship Office can supply this signed document in French or English for any internship for current students at the University of Oxford.

To help students secure internships immediately post-finals we can also supply a signed Convention de Stage to leavers who secure an internship before the Michaelmas of the following academic year.  The start date of the internship must also fall within six month of leaving Oxford.

Please note that the internship office will only sign an Oxford University-approved Convention de Stage.  Current students (non-finalists) can download the approved Convention de Stage here; Finalists can download the approved Convention de Stage here.

If you need a Convention de Stage please contact the Internship Office at internships@careers.ox.ac.uk

**Please note that when undertaking an internship in France you are entirely responsible for your own insurance (both medical, accident and third party liability). It would also be advisable for you to obtain an EHIC card if you do not already possess one.

Spain & Acuerdo de Practica

Internships taking place in Spain, or with a Spanish organisation, will also require documentation, called a Acuerdo de Practica. Like the Convention de Stage, the Internship Office can now supply this signed document in Spanish or English for any internship (including placements obtained outside of the Summer Internship Programme). However, finalists and alumni must obtain these from their respective colleges.

Practical advice on internships abroad

Health and insurance

Practical advice on work experience abroad

Comprehensive travel insurance is mandatory for those with international placements on the Summer Internship Programme. You must also ensure you are covered by medical insurance and have the correct vaccinations. See our page on our webpage of practical advice on work experience abroad.

Liability insurance

Companies require Employer’s Liability Insurance and Public Liability Insurance to cover any liability that might be imposed on an employer if a member of staff or third party is injured. The Internship Office asks all of their internship providers to cover potential liability that may arise from the internship. No University of Oxford department is able to sign an agreement that commits the University to providing workplace insurance.

Accommodation

It is always a good idea to check past interns’ feedback on our online feedback map to see if previous students have provided information on travel and accommodation for your internship. If your internship provider is not able to offer any advice on local accommodation then you can find good starting points on our webpage of practical advice on work experience abroad.

Emergency contacts & support

Security

Although The Internship Office is generally aware of the security situation within internship countries, and in a few rare cases have had to cancel internships due to national security incidents, it is your responsibility to check the latest travel advice before leaving. The FCO website advises on safety and security threats.

Visit the National Travel Health Network and Centre for official data on disease outbreak surveillance.

In event of an emergency your country’s embassy will be able to provide consular assistance to nationals in distress.The Go Abroad website can help you find the nearest embassy that relates to the passport you hold.

Support

If you encounter difficulties while undertaking an internship, your first port of call should be the designated point of contact within the organisation for which you are working. If you are unable to contact them, or if the situation cannot be handled internally you should contact the Internship Office. The management team can be contacted to confidentially discuss any aspect of your experiences during or after your internship:

Dr Fiona Whitehouse
Internship Office Manager
Tel: +44 (0)1865 274643
E-mail: fiona.whitehouse@careers.ox.ac.uk

The Counselling Service at the University of Oxford may also be able to help. They are there to help you address personal or emotional problems and offer a free and confidential service. Please note they are not an emergency service. They can be contacted as follows:

The Counselling Service
3 Worcester Street,
Oxford
OX1 2BX
+44 (0)1865 270300
counselling@admin.ox.ac.uk

Security

Although The Internship Office is generally aware of the security situation within internship countries, and in a few rare cases have had to cancel internships due to national security incidents, it is your responsibility to check the latest travel advice before leaving. The FCO website advises on safety and security threats.

Visit the National Travel Health Network and Centre for official data on disease outbreak surveillance.

In event of an emergency your country’s embassy will be able to provide consular assistance to nationals in distress.The Go Abroad website can help you find the nearest embassy that relates to the passport you hold.

Support

If you encounter difficulties while undertaking an internship, your first port of call should be the designated point of contact within the organisation for which you are working. If you are unable to contact them, or if the situation cannot be handled internally you should contact the Internship Office. The management team can be contacted to confidentially discuss any aspect of your experiences during or after your internship:

Dr Fiona Whitehouse
Internship Office Manager
Tel: +44 (0)1865 274643
E-mail: fiona.whitehouse@careers.ox.ac.uk

The Counselling Service at the University of Oxford may also be able to help. They are there to help you address personal or emotional problems and offer a free and confidential service. Please note they are not an emergency service. They can be contacted as follows:

The Counselling Service
3 Worcester Street,
Oxford
OX1 2BX
+44 (0)1865 270300
counselling@admin.ox.ac.uk

This information was last updated on 08 May 2018.
Loading... Please wait
Recent blogs about Information for Summer Internship Programme Interns

Third round micro-internships go live on Monday!

Blogged by Rosanna Mills on May 17, 2018.

Good news from the Internship Office – it’s not too late! If you haven’t found time yet to apply for exclusive work experience in weeks 9 or 10 this term, you’ll have the chance next week! From Monday 21 May we’ll open up the third round of micro-internships for applications.

The deadline will be midday, Monday 28 May. Students are allowed one additional application for this late round – so if you have already submitted two applications, you are welcome to apply once more! Please logon to CareerConnect from 21 May to view all late round opportunities. You can find out all the details of the programme on our Micro-Internship Programme webpage.

What placements can I apply for?

Interested? Here are some of the MIPs on offer, but all can be found on CareerConnect!

1 Million Women to Tech – Social Media Micro-Internship, Oxford: Are you a self-starter and team player? Brainstorm the best methods with fellow interns to increase social media following for this educational non-profit.

Modux – Penetration Testing (Cyber Security), Bristol: If you have some programming and coding experience, look no further! The development team at cyber security consultancy Modux needs assistance with their automation tool to aid security professionals.

Oxfordshire Recovery College Micro-Internship, Oxford: The College recently won funding to redesign its website, but they need some photos to use! A brilliant video made by a previous intern also needs refreshing. You’ll be integral to improving their online and social media presence.

Pamoja Education – Product and UX Research, Oxford: Pamoja is looking for those who are good communicators and digitally savvy to research into user experience and development of digital features, conducting interviews and delivering a presentation of findings.

Application support

We’ll be running Application Support Sessions on Tuesday 22 May, 2pm – 3.30pm and Thursday 24 May, 11.30am – 1pm. Book your slot on CareerConnect! Don’t forget, you can also receive advice straight from our host organisations with our Employer Feedback on Student Micro-Internship Applications advice document.

Questions? We’d love to hear from you. Just email micro-internships@careers.ox.ac.uk

Good luck with your applications!

Second round micro-internships now open!

Blogged by Rosanna Mills on May 9, 2018.

We know that Trinity can be a busy time of year. So if you missed the first opportunity to apply for exclusive work experience this term, all is not lost! The Internship Office is excited to launch the second round of the Micro-Internship Programme (MIP). Want to end your year on a good note and add something a little extra to your CV? Read on…

What sort of work experience?

In brief, MIP placements last for 2-5 days in weeks 9 or 10 every term. The sectors and projects vary greatly, but they all allow you to get stuck in and be challenged in the world of work. Students can develop a wide skillset and gain insight into all sorts of organisations, as well as make some contacts for future. In the second round, we have opportunities in business development with the Hill End Outdoor Education Centre, game development with AI Gaming, video tutorial creation with UniPrepCo, and more! This term, even the Internship Office is hosting a placement to assist with the exciting expansion of MIP!

Don’t delay any longer! We have created a handy list of all second round placements for browsing.

How do I apply?

Please visit our Micro-Internship Programme webpage for details of the process. Students can logon to CareerConnect to view full vacancy information and apply. The deadline is midday, Wednesday 16 May. Micro-internships are open to all matriculated students and you are able to make two applications per term. Although micro-internships are voluntary, host organisations must reimburse students with local travel and lunch expenses.

Need some help with your application?

For advice, we have created an Internship Office Application Support Document and Employer Feedback on Student Micro-Internship Applications. We also have Application Support Sessions on the following days, where students can receive CV and personal statement advice – just logon to CareerConnect to book a slot.

Friday 11 May, 12.00 – 14.00

Monday 14 May, 11.30 – 13.00

Tuesday 15 May, 10.00 – 11.30

We wish you luck with your applications! If you have any questions, please email them to micro-internships@careers.ox.ac.uk

Super summer internship opportunities still available!

Blogged by Karen Walker on May 9, 2018.

The next deadline for the Summer Internship Programme is noon on Tuesday 22 May. Opportunities are exclusive to Oxford students, and the exciting placements currently available range from a publishing internship in Brussels to marketing in Tokyo to research in Chile. Take advantage and find a fabulous way to spend your summer! Log on to CareerConnect for full details of all placements and to apply. Further advice and information is on the Internship Office webpages.

Last chance to apply for micro-internships!

Blogged by Rosanna Mills on May 2, 2018.

“It was a wonderful office and everyone was really nice and made me feel welcome. I was given work that made me feel like a real part of the company and not just an intern. I undertook this internship to gain experience of working in communications for my future career, and the week has solidified my plans.” Hilary 2018 micro-intern with the Royal Society of Tropical Medicine and Hygiene

Exclusive work experience is right at your fingertips! And there’s still time before the deadline. This is your chance to end the academic year on a high, whether you’re looking for experience in the arts, historical research, health, consulting, health or anything else…

Micro-internships offer 2-5 day, voluntary experience placements in weeks 9 or 10 of every term. You can browse all placements from our sector and location master list and logon to CareerConnect to apply.

The deadline is tomorrow – midday, Thursday 3 May.

Full information, including application support, can be found on our Micro-Internship Programme webpage. If you have any questions, please email micro-internships@careers.ox.ac.uk.

We wish you the best of luck!

Internship Office programmes: how can I write a good application?

Blogged by Rosanna Mills on April 26, 2018.

So much time and effort goes into applications, and it’s something you always want to get spot on. It’s not easy and academic schedules are busy, but we hope that these tips will help.

Firstly, you might like to see our Internship Office Application Support document, which offers extra resources, and our Employer Feedback on Student Micro-Internship Applications. For micro-internships, we are also running Application Support Sessions up until the deadline, with sessions next week on 30 April and 2 May. Slots can be booked on CareerConnect. You can also book short discussions with our Careers Advisers.

The deadline for micro-internships: midday, Thursday 3 May.

The deadline for the next batch of summer internships: midday, Monday 30 April.

 The CV

  • Format: Is your CV accessible and one page? CVs need to look appealing and have a clear layout. There are a lot of small but important details: your name; clear headings, sections and dates; and bullet points not prose. In terms of personal details, make sure you include contact details but there is no need for a photo or your date of birth.
  • Tailoring: If possible, write about experience which is relevant to each internship. (However, we understand that tailoring CVs for micro-internships isn’t always possible due to time or if this might be your first internship, so don’t worry too much!)
  • Experience doesn’t have to be paid professional employment! Volunteering, work with student societies, other internships or work experience: these all count.
  • Responsibilities, achievements, skills, outcomes: These are the key things to include in details of your work experience. Numbers can be powerful to quantify achievements.
  • Don’t downplay your achievements or other interests: Rather than saying that you are part of the hockey team, if you hold a position of responsibility, such as a captain, treasurer or other, mention it!
  • Academic achievements: If you are concerned that you don’t have much experience, you can use your academic achievements to showcase your skills. Essay writing, research, technical work and other course requirements all need their own skillset. Plus, for micro-internships, hosts don’t often have very specific applicant profiles as they know that students apply to gain experience. Therefore, they often look for students who have a particular interest or passion rather that a fully-developed skillset.

For full CV advice, we recommend that you read our CV briefing.

The personal statement

The personal statement is similar to a cover letter, explaining both why you are interested in the placement and the organisation, and why you would be well-suited to the post.

  • Word limit: Stick to it. We recommend that you use them all (300 for MIP, 600 for summer internships) to fully demonstrate why you are suitable for the role. (If the advert requests that you include a date preference in your personal statement, this will not form part of your word count).
  • Conversational: Your statement should be professional and concise, but have a conversational quality to make it welcoming and easy to read.
  • Research: Into the organisation, role, and the industry – research is so important! This can be from the internet, publications, news stories, or fellow students or alumni, for example. We have a fantastic Summer Internship Experience resource with past intern profiles, and if indicated some students are willing to be contacted for further information. Knowledge of the organisation demonstrates a genuine interest. Don’t just copy content from their website though – can you say something original?
  • Interest and enthusiasm: Show your passion for the project at hand and the organisation, linking in with your research. What motivates you? Some internship hosts specifically ask for a student ‘with a clear interest in….’, so explain this to them and don’t be shy!
  • Evidence: Your personal statement builds on your CV, rather than repeating it. Pick out two or three points from your CV that best demonstrate your suitability for the role. It’s better to be more specific than give many, but less detailed, examples.
  • Criteria: Always link back to the advert and applicant profile, even using the same language where possible. If a host is looking for a good communicator with strong attention to detail, what have you done that required these skills? If the advert asks questions about you, they are there for a reason – make sure you answer them!

You may find our cover letter and demonstrate you fit the job criteria briefings helpful.

The checklist

A well written CV and personal statement is important, but before you click the ‘submit’ button, just check that everything is in place.

  • Personal details: It’s not unknown to have bounce backs due to incorrect email addresses, so make sure that you have the right email and phone number so the host can contact you!
  • Proofread: This is so important – any typos or grammatical errors could affect how your application is perceived. Also, it’s important to read over your application to ensure it will make sense to someone who doesn’t know you.
  • Extra requirements: If you need to specify dates or if the advert has requested anything extra, make sure that you’ve done it. Employers don’t want to be chasing small queries when they have many applications to consider.

How competitive are these internships?

This is the question that the Internship Office is asked most frequently. The main thing we say is not to worry – you can’t control it after all! If you are eager to apply for a placement and it’s something that really interests you, then why not go for it? Don’t let thoughts of competitiveness concern you as you have everything to gain and nothing to lose from applying. And even if on this occasion you are unsuccessful, you have a chance to think about what you could do to improve for next time – it’s all part of the learning curve.

 And finally…

We wish you the best of luck with your applications! If you have any further questions about our programmes, please do not hesitate to contact internships@careers.ox.ac.uk or visit our Internship Office webpages for more information.

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.