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Information for Summer Internship Programme Interns | The Careers Service Information for Summer Internship Programme Interns – Oxford University Careers Service
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Visas

Practical advice on work experience abroad

Visas

Detailed information about obtaining visas can be found on our webpage of practical advice on work experience abroad.

Please note that the Internship Office cannot offer advice on which visa type to apply for. We can provide letters of support if you are on one of our programmes (see below), but we are not qualified to advise on the visa process.

Information specifically for the Summer Internship Programme

Although we refer to a placement through the Summer Internship Programme as an ‘internship’, some countries have different definitions of internships and this will be a determining factor regarding the visa you need. If you have secured a placement with a not-for-profit organisation, for less than 90 days and will not be paid, this could be classed as a ‘volunteering experience’ and some countries would allow volunteering to be undertaken on a tourist visa. Even if you are awarded a bursary via the University towards your travel/living costs, this is not classed as a wage.

We advise that you contact the organisation you will be working with for help, as they may have had other interns and will be able to advise which visa is required. Alternatively, you can contact students who have already completed an internship in the same country and sector. Many students are listed in our online feedback map, or you can contact the Internship Office who will help you link up.

Additional documentation

As part of the visa process, some students will require a Letter of Support detailing their participation in the Internship Programme. Please email internships@careers.ox.ac.uk with your requirements and the Internship Office can send you a signed copy.

Occasionally students are asked to provide Proof of Enrollment. All of these letters can be obtained through Student Self-Service and not through the Internship Office.

France & Conventions de Stage

Convention de Stage: Students undertaking internships in France or with a French organisation outside France will require a Convention de Stage. The Internship Office can supply this signed document in French or English for any internship for current students at the University of Oxford.

Finalists/recent graduates: To help students secure internships immediately post-finals we can also supply a signed Convention de Stage to leavers who secure an internship before the Michaelmas of the following academic year.  The start date of the internship must also fall within six months of leaving Oxford.

Please note that the internship office will only sign an Oxford University-approved Convention de Stage.  Current students (non-finalists) can download the approved Convention de Stage here;
Finalists can download the approved Convention de Stage here.

If you need a Convention de Stage please contact the Internship Office at internships@careers.ox.ac.uk. Please note it may take around 5 working days to process a request.

**Please note that when undertaking an internship in France you are entirely responsible for your own insurance (both medical, accident and third party liability). It would also be advisable for you to obtain an EHIC card if you do not already possess one.

Spain & Acuerdo de Practica

Internships taking place in Spain, or with a Spanish organisation, will also require documentation, called a Acuerdo de Practica. Like the Convention de Stage, the Internship Office can now supply this signed document in Spanish or English for any internship (including placements obtained outside of the Summer Internship Programme). However, finalists and alumni must obtain these from their respective colleges.

The form to fill can be found here.

Practical advice on internships abroad

Health and insurance

Practical advice on work experience abroad

Comprehensive travel insurance is mandatory for those with international placements on the Summer Internship Programme. You must also ensure you are covered by medical insurance and have the correct vaccinations. See our page on our webpage of practical advice on work experience abroad.

Liability insurance

Companies require Employer’s Liability Insurance and Public Liability Insurance to cover any liability that might be imposed on an employer if a member of staff or third party is injured. The Internship Office asks all of their internship providers to cover potential liability that may arise from the internship. No University of Oxford department is able to sign an agreement that commits the University to providing workplace insurance.

Accommodation

It is always a good idea to check past interns’ feedback on our online feedback map to see if previous students have provided information on travel and accommodation for your internship. If your internship provider is not able to offer any advice on local accommodation then you can find good starting points on our webpage of practical advice on work experience abroad.

Emergency contacts & support

Security

Although The Internship Office is generally aware of the security situation within internship countries, and in a few rare cases have had to cancel internships due to national security incidents, it is your responsibility to check the latest travel advice before leaving. The FCO website advises on safety and security threats.

Visit the National Travel Health Network and Centre for official data on disease outbreak surveillance.

In event of an emergency your country’s embassy will be able to provide consular assistance to nationals in distress.The Go Abroad website can help you find the nearest embassy that relates to the passport you hold.

Support

If you encounter difficulties while undertaking an internship, your first port of call should be the designated point of contact within the organisation for which you are working. If you are unable to contact them, or if the situation cannot be handled internally you should contact the Internship Office. The management team can be contacted to confidentially discuss any aspect of your experiences during or after your internship:

Dr Fiona Whitehouse
Internship Office Manager
Tel: +44 (0)1865 274643
E-mail: fiona.whitehouse@careers.ox.ac.uk

The Counselling Service at the University of Oxford may also be able to help. They are there to help you address personal or emotional problems and offer a free and confidential service. Please note they are not an emergency service. They can be contacted as follows:

The Counselling Service
3 Worcester Street,
Oxford
OX1 2BX
+44 (0)1865 270300
counselling@admin.ox.ac.uk

Security

Although The Internship Office is generally aware of the security situation within internship countries, and in a few rare cases have had to cancel internships due to national security incidents, it is your responsibility to check the latest travel advice before leaving. The FCO website advises on safety and security threats.

Visit the National Travel Health Network and Centre for official data on disease outbreak surveillance.

In event of an emergency your country’s embassy will be able to provide consular assistance to nationals in distress.The Go Abroad website can help you find the nearest embassy that relates to the passport you hold.

Support

If you encounter difficulties while undertaking an internship, your first port of call should be the designated point of contact within the organisation for which you are working. If you are unable to contact them, or if the situation cannot be handled internally you should contact the Internship Office. The management team can be contacted to confidentially discuss any aspect of your experiences during or after your internship:

Dr Fiona Whitehouse
Internship Office Manager
Tel: +44 (0)1865 274643
E-mail: fiona.whitehouse@careers.ox.ac.uk

The Counselling Service at the University of Oxford may also be able to help. They are there to help you address personal or emotional problems and offer a free and confidential service. Please note they are not an emergency service. They can be contacted as follows:

The Counselling Service
3 Worcester Street,
Oxford
OX1 2BX
+44 (0)1865 270300
counselling@admin.ox.ac.uk

This information was last updated on 14 August 2018.
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Recent blogs about Information for Summer Internship Programme Interns

Some fantastic work from Oxford micro-interns

Blogged by Rosanna Mills on 11/06/2018.

If you’re curious to find out what some of our interns get up to on our programmes, then read on!

Last term, through the Micro-Internship Programme, we had a few students completing work experience at Undergraduate Admissions & Outreach at Oxford University and also the Royal Society of Tropical Medicine & Hygiene. Two students at Undergraduate Admissions were tasked with creating an Oxplore – the Home of Big Questions – live stream, and their topic was ‘Should you believe the history books?’. As you can imagine, this big question opens up a whole host of conversations, and you can hear the thoughts and discussion of three academics in this video.

Through their micro-internship at the RSTMH, one student has had a blog published entitled ‘Malaria: a reflection from the past, a gaze into the future’. The blog focuses on the RSTMH malaria-related journal articles to mark World Malaria Day. This fascinating read looks at anti-malarial drug resistance, malaria and pregnancy, and more.

Thanks to these students for their brilliant work! If you’ve participated in our internship programmes recently and would like to share anything with us, we’d love to hear! Just email us at internships@careers.ox.ac.uk

Upcoming workshop: Making the Most of Your Internship/Micro-Internship

Blogged by Rosanna Mills on 06/06/2018.
  • When: Tuesday 12 June, 14.30-16.00
  • Where: The Careers Service

There’s a lot to be thinking about before you embark on an internship, whether it’s 3 days or 3 months. The Internship Office is here to help. Join us on Tuesday 12 June to explore what you can do before, during, and after an internship to maximise your opportunities. We’ll also look at making a good first impression, commercial awareness, networking, and a previous summer intern will share their tips and experiences with you. The main workshop will finish at 15.30. For the last half hour, we’ll particularly focus on undertaking an international internship and how to prepare, open to any students who wish to stay.

This event is aimed at those preparing for a summer or micro-internship, but is open to all students, regardless of whether you have a planned internship or are just thinking about one. Book your place here on CareerConnect. If you have any questions or access requirements, please email us at internships@careers.ox.ac.uk

We look forward to welcoming you!

Making the Most of Your Internship Workshop

Blogged by Rosanna Mills on 30/05/2018.

When: Tuesday 12 June, 14:30–16:00
Where: The Careers Service, 56 Banbury Road

Embarking on a summer internship or micro-internship this vacation? During our Making the Most of Your Internship/Micro-Internship workshop we’ll be looking at the steps you can take before, during and after an internship: from preparation, to making an impact and impressing your employer, to evaluating your experience and plans for development afterwards. Plus, there’ll be a chance to hear from a past intern about their experiences, as well as from a Careers Adviser about commercial awareness: what is it, how does it affect you, and what can you do to be ‘aware’?

The main workshop will finish at 15:30. For the last half an hour we will invite those undertaking an international internship to stay for a discussion on how to prepare for going abroad, adapting and getting the most from a different culture, and other advice!

This event is open to all students, whether you have planned an internship or just thinking about one. Registration is open on CareerConnect and is on a first-come, first-served basis. If you have any queries, please email internships@careers.ox.ac.uk.

Third round micro-internships are now live!

Blogged by Rosanna Mills on 23/05/2018.

We have a new date for your diary! The Internship Office has now opened the third round of micro-internships for applications, and the deadline is midday, Monday 28 May.

What are you up to this summer? Making plans for the long vacation can be pretty fun, and the Internship Office has a few suggestions to help you on your way to developing career ideas and getting some valuable experience on your CV. This is the last chance to apply for micro-internships this Trinity, so don’t miss out – it’s a great way to see an organisation from the inside out, meet industry professionals, and most of all, challenge yourself and do something different.

Intern for 2-5 days in Oxford, London, Bristol or Hertfordshire in week 9 or 10 this term. There are placements delving into social media for a start-up; engineering software with a world-class development team; designing experiments alongside a ‘Head of Explosions’; and more. Simply login to CareerConnect to view and apply to all third round opportunities! For this late round, students are permitted to make one additional application – so if you have already made two applications this term, you are able to submit a third.

On Thursday 24 May, we have Application Support Sessions running between 11:30 and 13:00, bookable on CareerConnect. For extra help from host organisations themselves, you can see our Employer Feedback on Student Micro-Internship Applications.

To find out more about the programme, please visit our Micro-Internship Programme webpage. Questions? Please email them to micro-internships@careers.ox.ac.uk

Travel grants for overseas research – Churchill Fellowships 2019

Blogged by Abby Evans on 22/05/2018.

Churchill Fellowships offer a travel grant to spend up to 2 months overseas researching innovative practice on a topic of your choice, followed by further support and funding to disseminate your findings.

In awarding the 150 fellowships each year the Winston Churchill Memorial Trust seeks ideas that can provide public benefit in the UK, whether to a community, a sector or the country as a whole and could not be researched in the UK and therefore require overseas travel.

Candidates must be UK citizens with a British passport at the time of application, and aged 18 or above. Applications are open now and close on 18 September 2018 for travel in 2019.

 

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