Legal Information | The Careers Service Legal Information – Oxford University Careers Service
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About this site

Welcome to the Oxford Careers Service web site. We’ve recognised that our users – students, alumni, recruiters and university colleagues – often want to access the Careers Service when our offices are closed or they are away from Oxford. So we’ve provided you with this web site – making it simple to find the vital information you need about that interview or how to recruit a student from Oxford, at any hour of the day or night, from anywhere in the world.

We’re excited about this site – the easy-to-access occupation data and the world-class background system – and we hope you are too. But we’re always looking to stay ahead and to provide a service fit for the UK’s leading university – so please let us know of any improvements you’d like to see by using our feedback form.

Best wishes from the Oxford University Careers Service.

Users & registration

Most of the content of this web site is accessible to everyone; however, some of our content is for registered students, employers and alumni only (eg posting or reviewing vacancies, registering for events, updating personal profiles).

  • Current students – you should automatically be able to register with us, provided there is up-to-date information about you on the University systems. Your details are provided to us by the University’s registration system.
  • Research Staff – to register with us, please email us at reception@careers.ox.ac.uk, telling us your name, ID card number and department, and we’ll arrange a CareersConnect account.
  • Alumni – if you are not already registered with us by the time you leave Oxford as a student, you will need to register for us to approve you
  • Employers – complete the registration form, and contact recruiters@careers.ox.ac.uk if you face any difficulties.
Confidentiality & Data protection

Confidentiality

The Careers Service works in accordance with the Association of Graduate Careers Advisory Services (AGCAS) code of practice. The guidance process is confidential, and we aim to make this clear to everyone we see for careers advice and guidance. We will not pass on personal information without the individual’s prior permission. We will make any limitations on this absolutely clear at the earliest possible stage, including:

  • Individual discussions with the Duty Adviser may take place in an area that is not private
  • Within the Careers Service, information is shared on a need-to-know basis. The need to know may be concerned with the needs of the individual or with the need to maintain and develop an effective service, including the development of staff.
  • The right, in exceptional circumstances, to pass on personal information, where there is a legal or ‘duty of care’ imperative. This will happen only in very exceptional circumstances, and will normally take place only following consultation with a member of the Service’s Management Team and, where appropriate, reference to the University’s Guidance on Confidentiality in Student Health and Welfare. Even in these circumstances, we would normally seek to explain this to the individual concerned.

The factual data an individual gives to the Service is used to compile anonymous statistics about the use of the Service. Careers advisers may also keep notes on meetings with individuals to help them in their work with that individual. Other careers advisers may have access to such notes, for example, where an individual has been referred for a follow-up session with another adviser. This information is normally kept for four years after completion of undergraduate or postgraduate studies, or, in the case of Research Staff, for the period that an individual is eligible to use the Service (normally one year after the expiry of his/her last fixed-term research contract, or date of leaving the employment of the University, if earlier).

Data protection

The Careers Service complies with the terms of the Data Protection Act 1998 and the Freedom of Information Act 2000. See also the University’s Guidance on Data Protection and Freedom of Information.

Information in electronic formats

Information such as emails, letters or CVs sent and stored electronically (including email interactions between the Service and users) will normally be kept for a year, in case queries arise, unless there is good reason to retain it for longer.

Requests for information

Personal information will not be disclosed to third parties (including parents/relatives) without an individual’s consent, unless there is a legal or ‘duty of care’ imperative as described above.

The Data Protection Act 1998 governs the processing of personal data (information relating to living individuals). This legislation makes it possible for individuals, including users of the Careers Service or staff, to request access to personal data that the University may hold about them.

All requests for access to personal data are handled centrally by the University’s Data Protection Officer (address below). The Data Protection Officer must take account of the rights of any third party or parties who are named in any of the documents requested, and seek their consent to disclose in relevant cases where a duty of confidentiality may exist.

Requests for information under the Freedom of Information Act should be made to the Information Officer at the same address below:

Data Protection Officer (or Information Officer)
University Offices
University of Oxford
Wellington Square
Oxford
OX1 2JD
data.protection@admin.ox.ac.uk or information.officer@admin.ox.ac.uk

Copyright statement

Unless otherwise noted, all materials contained in this site are copyrighted and may not be used except as provided in these terms and conditions or in the copyright notice or other proprietary notice provided with the relevant materials.

The materials contained in the site may be downloaded or copied provided that ALL copies retain the copyright and any other proprietary notices contained on the materials. No material may be modified, edited or taken out of context such that its use creates a false or misleading statement or impression as to the positions, statements or actions of the University of Oxford Careers Service.

Disclaimer

Links

All links from this web site have been selected using a standard links protocol. Links are provided for information and convenience only. We cannot accept responsibility for the sites linked to, or the information found there. A link does not imply an endorsement of a site; likewise, not linking to a particular site does not imply lack of endorsement.

Accuracy

While we have taken every care to compile accurate information and to keep it up-to-date, we cannot guarantee its correctness and completeness. The information provided on this site does not constitute business, medical or other professional advice, and is subject to change. We do not accept responsibility for any loss, damage or expense resulting from the use of this information.

Availability

We cannot guarantee uninterrupted access to this website, or the sites to which it links. We accept no responsibility for any damages arising from the loss or use of this information.

Privacy & cookies

Privacy policy

At the University of Oxford Careers Service, we respect the privacy of people who use our web sites, and when personal information is used we do so in accordance with the Data Protection Act 1998. In order to administer our website, provide email alert services and consult on our work, the University of Oxford Careers Service occasionally captures personal data. This is done in the following ways:

  • Site access. The web site monitors access to the site for the purpose of system administration of the web server and statistical monitoring of web site usage. This may include ‘cookies’. A cookie is a message given to a web browser by a web server. The message is then stored by the browser in a text file called cookie.txt. Every time the browser obtains a page from the server this cookie message is sent back. A cookie can be used to identify users and personalise their visit by customising web pages for them.
  • On CareerConnect, the password protected section of the website, users will voluntarily provide information on their personal preferences for the type of work they are seeking, and their occupation related skills. They may also choose to record other personal information that can help the careers service provide a better service. Registered users can change, add and delete these preferences at any time. Where appropriate, users can opt in to share relevant information with potential employers who may be searching for registered users with specific skills.

This privacy policy covers the the University of Oxford Careers Service web site at www.careers.ox.ac.uk. Any links from these sites to other web sites are not covered by this policy.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Download a list of the cookies this website uses.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit All About Cookies.

Terms & conditions

(1) Unless otherwise indicated, this Website and its contents are the property of The University of Oxford, whose administrative offices are at Wellington Square, Oxford OX1 2JD (‘the University’). The copyright in the material contained on this Website belongs to the University or its licensors. The trademarks appearing on this Website are protected by the laws of England and by international trademark laws.

(2) The information on this Website has been prepared for the purpose of providing selected information about the University’s Careers Service (‘the Careers Service’) and the services it offers.

(3) The University does not make any warranty that information contained on this Website, or on any site linked to this Website, is complete, accurate or up-to-date; and the University is not responsible for the results of reliance on any such information.

(4) The University does not make any warranty that use of the Website will be uninterrupted, virus-free or error-free; or that use of the Website will not affect other software or operating systems used to access the Website. Any warranties provided under the general law are expressly excluded to the fullest extent possible. In particular, the University does not warrant that use of the Website will not infringe the rights of any other person or organisation; nor that the Website is of reasonable quality or fit for any particular purpose, even if the University has received notice of an intention to use the Website for that purpose.

(5) Unless expressly stated otherwise, opinions given on this Website are those of the individuals making them, and not those of the University. The University is not responsible for such opinions or any claims resulting from them.

(6) To the extent permitted in law, the University accepts no liability for any loss or damage which may be suffered by other parties as a direct or indirect result of using this Website (including loss of profit, loss of opportunity, loss of business, and consequential loss).

(7) Persons putting material on this Website are solely responsible for the materials posted and for any claims relating to such content, whether made against the University or otherwise. Whilst the University does not exercise editorial control over any content posted to the Website by users, the University reserves the right at its sole discretion to remove any content which it has been notified is objectionable, whether or not the objection is substantiated, and otherwise to review, edit or delete any comments posted by users which it deems defamatory, unlawful, threatening or otherwise objectionable. Notwithstanding the foregoing, and to the extent permitted in law, the University accepts no responsibility or liability for any material communicated by third parties via the Website.

(8) Subject to the above, those gaining access to this Website are authorised to make use of the Website (and of any chatrooms and interactive facilities which are available through it) for any lawful purposes. The following is a non-exclusive list of uses which are expressly prohibited:

(a) using the Website to commit or encourage unlawful acts, including unlawful copying of copyright material;

(b) misrepresenting the user’s identity or authority;

(c) distributing any type of virus or other device intended to cause nuisance, loss or corruption of any information on the Website or accessed through it, or of any systems used to operate the Website or any systems accessed through it;

(d) tampering with communications which are not the user’s, or making any alteration to any information on the Website;

(e) accessing or attempting to access other parties’ user accounts;

(f) hacking or attempting to hack any part of the Website, or any system used to run it, or any system accessed through the Website;

(g) disrupting the flow of communications in interactive areas;

(h) storing personal data derived from the Website;

(i) posting material which:

(i) infringes intellectual property rights;

(ii) defames or threatens other people or organisations;

(iii) is offensive, obscene or hateful, or which other users of the Website are likely to consider offensive, obscene or hateful.

(9) Use of this Website by members of the University is also subject to the University’s Rules for Computer Use.

(10) These terms are governed by English law, and the Courts of England have exclusive jurisdiction in relation to them.

(11) If any of these terms is found to be illegal or unenforceable by a court of competent jurisdiction, the term(s) in question will be severed; but the remaining terms will continue in force.

(12) The Careers Service collects e-mail addresses and other contact details, together with any comments provided voluntarily via this Website. The Careers Service also collects information on what pages are visited. This information is used to improve the content of the Website and to make contact for marketing purposes and for the supply of information. The Careers Service does not sell the personal information or pass it on to third parties in other ways.

WD290-072

© The University of Oxford 2002

This information was last updated on 23 September 2015.
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Recent blogs about Legal Information

Summer Graduate & Internship Fair 2018

Blogged by Corina Lacurezeanu on May 17, 2018.
  • When: Wednesday 23 May, 14.30-17.30
  • Where: The Careers Service, 56 Banbury Rd

Graduating this year and not yet secured a job? Looking for an internship this summer? Meet over 25 recruiters from a range of sectors, offering either full-time jobs and internships starting this summer.

Whether you haven’t found a place yet, or haven’t started looking, this is a great opportunity to explore careers and available opportunities. Find out more in the fair booklet, now available online.

Explore your options

With over 25 employers attending, the fair has representatives from many different sectors – including  IT, Finance, Social Care, Retail, Engineering, Marketing and more.

All employers have either internships available for the summer 2018, or full-time graduate roles starting this summer or autumn.

Meet organisations including:

  • Bloomsbury Tutors and Bloomsbury Law Tutors
  • Capital One
  • Darktrace
  • Datatonic
  • Department for Education – Get into Teaching
  • Dragon Advisory
  • Emerson Roxar
  • Ensoft Ltd
  • Fat Lama
  • FilmLight
  • Huguenot Services Limited
  • Lonza
  • The Marketing Practice
  • MathWorks
  • Metaswitch
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  • Operis Group PLC
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  • S-RM
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  • Tamarindo Communications
  • Teach First
  • TPP
  • Unlocked Graduates
  • Veeva
  • Vodafone

Find out more in the fair booklet, now available online.

Get your CV checked!

Get one-to-one feedback from a visiting recruiter in our CV Clinics. Appointments are on a first-come, first-served basis, so bring your CV along and sign up on the day!

Download our fair app!

“Oxford University Careers Fair” is available for free on iTunes and Google Play, and contains information on all of our major fairs.

Download it and you can:

• See complete employer listings, and star your favourites
• Make notes about the employers before and after your visit
• View the interactive floorplan
• Read tips on how to prepare for the fair
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Routes into Data Science Jobs

Posted on behalf of Deepak Mahtani of Pivigo. Blogged by Rachel Bray on May 17, 2018.

Data science has been described as the ‘Sexiest job of the 21st century’ and touches all sectors of industry and companies of all sizes.

A career in data science is an easy transition to make for those who have a masters or PhD in an analytical subject because the skills that one learns from academia can be directly applied to a commercial setting.

Find out more by joining Pivigo for:

Break into Data Science in 2018

In this webinar Pivigo’s community manager and data scientist, Deepak Mahtani will discuss what data science is, what tools one needs to learn to start and have a successful career in this exciting field, and why masters and PhD graduates make great data scientists. He will also discuss how Pivigo can help you make the transition into data science. Deepak studied for a degree in Mathematics and Astronomy at the University of Sheffield. From there he went on to gain his PhD in Astrophysics from Keele University where he was researching exoplanet atmospheres. Upon completing his PhD, he participated in the S2DS virtual program in March 2016. He is now the community manager and a data scientist at Pivigo.

  • For the 21 May webinar, register here.
  • For the 22 May webinar, register here.
  • For the 2 July webinar, register here.
  • For the 4 July webinar, register here.


What is Science to Data Science Virtual?

Science to Data Science Virtual is a remote working, full-time data science bootcamp designed to empower analytical PhDs and Masters with the commercial experience they need to transition into a career in data science. During the 5-week programme participants will work on company led projects, which will add real value to the company and give the participants hands on experience in commercial data science. The participants can then talk about their projects on their CVs and at interviews to land a data science job. In this webinar, our community manager Deepak will speak about his experiences on the course, what you can expect from it, and how it helped him accelerate his career.

  • For the 4 June webinar, register here.
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How to land a data science job

Understanding how to present your skills in the data science job market can be confusing and daunting. Pivigo’s COO, Jason Muller has extensive experience in the recruitment industry, especially within data science. In this webinar Jason will give his best advice on how land a data science job, including his top tips for structuring your search, crafting your CV, prepping for interviews, salary negotiation, and how to manage direct applications vs working with recruiters.

  • For the 18 June webinar, register here.

 

Third round micro-internships go live on Monday!

Blogged by Rosanna Mills on May 17, 2018.

Good news from the Internship Office – it’s not too late! If you haven’t found time yet to apply for exclusive work experience in weeks 9 or 10 this term, you’ll have the chance next week! From Monday 21 May we’ll open up the third round of micro-internships for applications.

The deadline will be midday, Monday 28 May. Students are allowed one additional application for this late round – so if you have already submitted two applications, you are welcome to apply once more! Please logon to CareerConnect from 21 May to view all late round opportunities. You can find out all the details of the programme on our Micro-Internship Programme webpage.

What placements can I apply for?

Interested? Here are some of the MIPs on offer, but all can be found on CareerConnect!

1 Million Women to Tech – Social Media Micro-Internship, Oxford: Are you a self-starter and team player? Brainstorm the best methods with fellow interns to increase social media following for this educational non-profit.

Modux – Penetration Testing (Cyber Security), Bristol: If you have some programming and coding experience, look no further! The development team at cyber security consultancy Modux needs assistance with their automation tool to aid security professionals.

Oxfordshire Recovery College Micro-Internship, Oxford: The College recently won funding to redesign its website, but they need some photos to use! A brilliant video made by a previous intern also needs refreshing. You’ll be integral to improving their online and social media presence.

Pamoja Education – Product and UX Research, Oxford: Pamoja is looking for those who are good communicators and digitally savvy to research into user experience and development of digital features, conducting interviews and delivering a presentation of findings.

Application support

We’ll be running Application Support Sessions on Tuesday 22 May, 2pm – 3.30pm and Thursday 24 May, 11.30am – 1pm. Book your slot on CareerConnect! Don’t forget, you can also receive advice straight from our host organisations with our Employer Feedback on Student Micro-Internship Applications advice document.

Questions? We’d love to hear from you. Just email micro-internships@careers.ox.ac.uk

Good luck with your applications!

Extend your horizons…Internships for researchers

Blogged by Rachel Bray on May 17, 2018.

Internships are an excellent way to ‘test the water’ of a new working environment and build your professional network. These four opportunities are particularly suited to Masters and DPhil students keen to apply their research skills in a team and to add value to an organisation.

Follow the links below to find out more and be quick with your application – the deadline is midday on 22 May.

Cast Consultancy ‘Business Technology Analysis Internship’

Location: London

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Areas of study: Mathematical, Physical and Life Sciences

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Climate Law and Policy Postgraduate Internship

Location: Oxford, remote work if required

Length: 12 weeks

Areas of study: Humanities (Law/Policy, Human Rights, or similar)

CLP is currently looking to hire a postgraduate intern to support our expanding portfolio of projects and consultancies. This is an opportunity for a post-graduate student to gain invaluable experience working in international environmental policy and law, with exposure to a fast-paced and demanding work environment and a small, multi-disciplinary team structure.

 

Ministry of Defence, Development, Concepts and Doctrine Centre ‘Policy Research Internship’

Location: Shrivenham

Length: 8-12 weeks

Areas of study: Any

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Research Centre for Gas Innovation ‘CO2 Abatement Internship’

Location: University of Sao Paulo, Brazil

Length: 8 weeks

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Webinar on Editorial and Publishing Careers for Researchers

Posted on behalf of Katie Ridd, Springer Nature. Blogged by Rebecca Ehata on May 17, 2018.

Are you a science communicator or a PhD student/postdoctoral researcher studying the life, physical, applied or social sciences? Are you interested in exploring opportunities for an editorial and publishing career?

Academic publishing company Springer Nature invites PhD students and postdocs to join a free webinar on 30 May, at 10am and 5pm BST, to learn more about the range of editorial and publishing roles available at Nature Research.

Nature Research is a portfolio of high-quality products and services across the life, physical, chemical and applied sciences – including journals, magazines, databases and researcher services – dedicated to serving the scientific community. For more information about research editorial and publishing roles at Nature Research visit www.springernature.com/editorial-and-publishing-jobs.

To register for the webinar go to go.nature.com/2rhTZmO.

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