Legal Information | Legal Information – Oxford University Careers Service
Oxford logo
About this site

Welcome to the Oxford Careers Service web site. We’ve recognised that our users – students, alumni, recruiters and university colleagues – often want to access the Careers Service when our offices are closed or they are away from Oxford. So we’ve provided you with this web site – making it simple to find the vital information you need about that interview or how to recruit a student from Oxford, at any hour of the day or night, from anywhere in the world.

We’re excited about this site – the easy-to-access occupation data and the world-class background system – and we hope you are too. But we’re always looking to stay ahead and to provide a service fit for the UK’s leading university – so please let us know of any improvements you’d like to see by using our feedback form.

Best wishes from the Oxford University Careers Service.

Users & registration

Most of the content of this web site is accessible to everyone; however, some of our content is for registered students, employers and alumni only (eg posting or reviewing vacancies, registering for events, updating personal profiles).

  • Current students – you should automatically be able to register with us, provided there is up-to-date information about you on the University systems. Your details are provided to us by the University’s registration system.
  • Research Staff – to register with us, please email us at reception@careers.ox.ac.uk, telling us your name, ID card number and department, and we’ll arrange a CareersConnect account.
  • Alumni – if you are not already registered with us by the time you leave Oxford as a student, you will need to register for us to approve you
  • Employers – complete the registration form, and contact recruiters@careers.ox.ac.uk if you face any difficulties.
Confidentiality & Data protection

Confidentiality

The Careers Service works in accordance with the Association of Graduate Careers Advisory Services (AGCAS) code of practice. The guidance process is confidential, and we aim to make this clear to everyone we see for careers advice and guidance. We will not pass on personal information without the individual’s prior permission. We will make any limitations on this absolutely clear at the earliest possible stage, including:

  • Individual discussions with the Duty Adviser may take place in an area that is not private
  • Within the Careers Service, information is shared on a need-to-know basis. The need to know may be concerned with the needs of the individual or with the need to maintain and develop an effective service, including the development of staff.
  • The right, in exceptional circumstances, to pass on personal information, where there is a legal or ‘duty of care’ imperative. This will happen only in very exceptional circumstances, and will normally take place only following consultation with a member of the Service’s Management Team and, where appropriate, reference to the University’s Guidance on Confidentiality in Student Health and Welfare. Even in these circumstances, we would normally seek to explain this to the individual concerned.

The factual data an individual gives to the Service is used to compile anonymous statistics about the use of the Service. Careers advisers may also keep notes on meetings with individuals to help them in their work with that individual. Other careers advisers may have access to such notes, for example, where an individual has been referred for a follow-up session with another adviser. This information is normally kept for four years after completion of undergraduate or postgraduate studies, or, in the case of Research Staff, for the period that an individual is eligible to use the Service (normally one year after the expiry of his/her last fixed-term research contract, or date of leaving the employment of the University, if earlier).

Data protection

The Careers Service complies with the terms of the Data Protection Act 1998 and the Freedom of Information Act 2000. See also the University’s Guidance on Data Protection and Freedom of Information.

Information in electronic formats

Information such as emails, letters or CVs sent and stored electronically (including email interactions between the Service and users) will normally be kept for a year, in case queries arise, unless there is good reason to retain it for longer.

Requests for information

Personal information will not be disclosed to third parties (including parents/relatives) without an individual’s consent, unless there is a legal or ‘duty of care’ imperative as described above.

The Data Protection Act 1998 governs the processing of personal data (information relating to living individuals). This legislation makes it possible for individuals, including users of the Careers Service or staff, to request access to personal data that the University may hold about them.

All requests for access to personal data are handled centrally by the University’s Data Protection Officer (address below). The Data Protection Officer must take account of the rights of any third party or parties who are named in any of the documents requested, and seek their consent to disclose in relevant cases where a duty of confidentiality may exist.

Requests for information under the Freedom of Information Act should be made to the Information Officer at the same address below:

Data Protection Officer (or Information Officer)
University Offices
University of Oxford
Wellington Square
Oxford
OX1 2JD
data.protection@admin.ox.ac.uk or information.officer@admin.ox.ac.uk

Copyright statement

Unless otherwise noted, all materials contained in this site are copyrighted and may not be used except as provided in these terms and conditions or in the copyright notice or other proprietary notice provided with the relevant materials.

The materials contained in the site may be downloaded or copied provided that ALL copies retain the copyright and any other proprietary notices contained on the materials. No material may be modified, edited or taken out of context such that its use creates a false or misleading statement or impression as to the positions, statements or actions of the University of Oxford Careers Service.

Disclaimer

Links

All links from this web site have been selected using a standard links protocol. Links are provided for information and convenience only. We cannot accept responsibility for the sites linked to, or the information found there. A link does not imply an endorsement of a site; likewise, not linking to a particular site does not imply lack of endorsement.

Accuracy

While we have taken every care to compile accurate information and to keep it up-to-date, we cannot guarantee its correctness and completeness. The information provided on this site does not constitute business, medical or other professional advice, and is subject to change. We do not accept responsibility for any loss, damage or expense resulting from the use of this information.

Availability

We cannot guarantee uninterrupted access to this website, or the sites to which it links. We accept no responsibility for any damages arising from the loss or use of this information.

Privacy & cookies

Privacy policy

At the University of Oxford Careers Service, we respect the privacy of people who use our web sites, and when personal information is used we do so in accordance with the Data Protection Act 1998. In order to administer our website, provide email alert services and consult on our work, the University of Oxford Careers Service occasionally captures personal data. This is done in the following ways:

  • Site access. The web site monitors access to the site for the purpose of system administration of the web server and statistical monitoring of web site usage. This may include ‘cookies’. A cookie is a message given to a web browser by a web server. The message is then stored by the browser in a text file called cookie.txt. Every time the browser obtains a page from the server this cookie message is sent back. A cookie can be used to identify users and personalise their visit by customising web pages for them.
  • On CareerConnect, the password protected section of the website, users will voluntarily provide information on their personal preferences for the type of work they are seeking, and their occupation related skills. They may also choose to record other personal information that can help the careers service provide a better service. Registered users can change, add and delete these preferences at any time. Where appropriate, users can opt in to share relevant information with potential employers who may be searching for registered users with specific skills.

This privacy policy covers the the University of Oxford Careers Service web site at www.careers.ox.ac.uk. Any links from these sites to other web sites are not covered by this policy.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Download a list of the cookies this website uses.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit All About Cookies.

Terms & conditions

(1) Unless otherwise indicated, this Website and its contents are the property of The University of Oxford, whose administrative offices are at Wellington Square, Oxford OX1 2JD (‘the University’). The copyright in the material contained on this Website belongs to the University or its licensors. The trademarks appearing on this Website are protected by the laws of England and by international trademark laws.

(2) The information on this Website has been prepared for the purpose of providing selected information about the University’s Careers Service (‘the Careers Service’) and the services it offers.

(3) The University does not make any warranty that information contained on this Website, or on any site linked to this Website, is complete, accurate or up-to-date; and the University is not responsible for the results of reliance on any such information.

(4) The University does not make any warranty that use of the Website will be uninterrupted, virus-free or error-free; or that use of the Website will not affect other software or operating systems used to access the Website. Any warranties provided under the general law are expressly excluded to the fullest extent possible. In particular, the University does not warrant that use of the Website will not infringe the rights of any other person or organisation; nor that the Website is of reasonable quality or fit for any particular purpose, even if the University has received notice of an intention to use the Website for that purpose.

(5) Unless expressly stated otherwise, opinions given on this Website are those of the individuals making them, and not those of the University. The University is not responsible for such opinions or any claims resulting from them.

(6) To the extent permitted in law, the University accepts no liability for any loss or damage which may be suffered by other parties as a direct or indirect result of using this Website (including loss of profit, loss of opportunity, loss of business, and consequential loss).

(7) Persons putting material on this Website are solely responsible for the materials posted and for any claims relating to such content, whether made against the University or otherwise. Whilst the University does not exercise editorial control over any content posted to the Website by users, the University reserves the right at its sole discretion to remove any content which it has been notified is objectionable, whether or not the objection is substantiated, and otherwise to review, edit or delete any comments posted by users which it deems defamatory, unlawful, threatening or otherwise objectionable. Notwithstanding the foregoing, and to the extent permitted in law, the University accepts no responsibility or liability for any material communicated by third parties via the Website.

(8) Subject to the above, those gaining access to this Website are authorised to make use of the Website (and of any chatrooms and interactive facilities which are available through it) for any lawful purposes. The following is a non-exclusive list of uses which are expressly prohibited:

(a) using the Website to commit or encourage unlawful acts, including unlawful copying of copyright material;

(b) misrepresenting the user’s identity or authority;

(c) distributing any type of virus or other device intended to cause nuisance, loss or corruption of any information on the Website or accessed through it, or of any systems used to operate the Website or any systems accessed through it;

(d) tampering with communications which are not the user’s, or making any alteration to any information on the Website;

(e) accessing or attempting to access other parties’ user accounts;

(f) hacking or attempting to hack any part of the Website, or any system used to run it, or any system accessed through the Website;

(g) disrupting the flow of communications in interactive areas;

(h) storing personal data derived from the Website;

(i) posting material which:

(i) infringes intellectual property rights;

(ii) defames or threatens other people or organisations;

(iii) is offensive, obscene or hateful, or which other users of the Website are likely to consider offensive, obscene or hateful.

(9) Use of this Website by members of the University is also subject to the University’s Rules for Computer Use.

(10) These terms are governed by English law, and the Courts of England have exclusive jurisdiction in relation to them.

(11) If any of these terms is found to be illegal or unenforceable by a court of competent jurisdiction, the term(s) in question will be severed; but the remaining terms will continue in force.

(12) The Careers Service collects e-mail addresses and other contact details, together with any comments provided voluntarily via this Website. The Careers Service also collects information on what pages are visited. This information is used to improve the content of the Website and to make contact for marketing purposes and for the supply of information. The Careers Service does not sell the personal information or pass it on to third parties in other ways.

WD290-072

© The University of Oxford 2002

This information was last updated on 23 September 2015.
Loading... Please wait
Recent blogs about Legal Information

CME Group Trading Challenge

Posted on behalf of CME group. Blogged by Polly Metcalfe on January 18, 2017.

CME Group’s Trading Challenge is a complimentary four-week electronic trading competition where teams of students can trade a variety of CME Group products in a simulated trading environment on a real-time professional trading platform.

Top ranking students will be eligible for cash prizes and exclusive CME Group experiences.

The Trading Challenge is a unique chance for students to learn hands-on techniques for trading futures. Teams must consist of 3 to 5 members from the same university and each must elect a student leader.

Registration for the competition closes on Tuesday, February 7, 2017 @ 5:00 p.m. CT

For more information see www.cmegroup.com/education/trading_challenge.html

UN development competition for Masters students

Posted on behalf of VC's office. Blogged by Rachel Bray on January 18, 2017.

Looking for a career in international development? Keen to apply an inter-disciplinary approach to a practical problem and expand your professional network?

Entries are now open for the 2017 Geneva Challenge – the Advancing Development Goals International Contest for graduate students under the patronage of Kofi Annan, run by The Graduate Institute of International and Development Studies.

The aim of this competition is to stimulate interdisciplinary problem solving and analysis on a relevant international development problem, this year’s theme being “The Challenges of Employment”.

Proposals that are both theoretically grounded and offer pragmatic solutions are sought from interdisciplinary collaborations of 3 to 5 enrolled masters students from anywhere in the world.

Top tip: Viable international collaborations take time to prepare so start planning now to meet the May deadline!

Teams of students are invited to:

  • identify a challenge stemming from employment;
  • construct an interdisciplinary analysis on how it affects different aspects of development in a specific (but transposable) context;
  • propose innovation at the policy, practice, process or technology levels turning the challenge into development opportunity.

Finalists are invited to present their work in Geneva before a panel of high-level experts. The winning project is awarded 10,000 CHF, the second prize 5,000 CHF and the third, 2,500 CHF. Networking and publication opportunities are also envisioned as part of the prize package.

In 2016, the competition received more than 114 inspired submissions on the Challenges of Urbanisation. The first prize of 10,000 Swiss Francs was awarded to a team of students from Universidad Nacional de Colombia and London School of Economics and Political Science. They proposed a solution for urban waste management, using Bogota as a case study.
Registrations close on 25 May 2017.  More information on graduateinstitute.ch/TheGenevaChallenge

Careers in Publishing talk

Blogged by Julia Hilton on January 18, 2017.

Taking place on Tuesday 31st January from 2-4pm at the Careers Service

Find out more about different areas of publishing, what employers are looking for and the various routes in. This panel session will give you the opportunity to ask questions from a range of publishing experts working across different publishing houses including OUP, CrossRef and members of The Publishers Association.

Free Journalism workshop!

Blogged by Julia Hilton on January 18, 2017.

Expect to be actively engaged throughout this fun and fast-paced workshop aimed both at aspiring journalists and anyone interested in trying out journalism for the first time. Taking place on Thursday 2nd February from 2-4pm at IT Services, 13 Banbury Road.

Budding reporters will have the chance to experience what it’s like to work on a breaking news story in this immersive workshop run by national press agency News Associates. See how you cope under pressure and find out if you have what it takes to meet the challenge of creating and refreshing your story as new information comes into News Associates’ simulated newsroom. Every attendee will get individual feedback and there will also be time set aside for career advice and information about routes into journalism careers.
There will be 24 PCs available and some additional seating. You must book via CareerConnect to ensure a place at the event, please note however, the PCs will be allocated on a first-come, first-served basis on the day therefore, if you have a laptop available, please would you bring it with you.

 

Everything You Need to Know to Secure and Succeed in Pupillage Interviews

Posted on behalf of Annie Dutton. Blogged by Annie Dutton on January 18, 2017.

When: Tuesday, 24th January 2017

Time: 14.30 – 16.00

Where: Careers Service

Interested in becoming a Barrister or have decided that you want to pursue this career path? If yes, then this session will be of value to you and will help you in making effective applications. This is a super event led by the University of Law and will help you especially as The Pupillage Gateway for making applications for pupillage closes on February 7th, 2017 and first round interviews to take place February to April 2017.

Obtaining pupillage is harder than ever. Every year, another cohort of highly qualified applicants enrols on the BPTC and applies for an ever-shrinking number of pupillages. On top of that, the pupillage application process remains shrouded in mystery with horror stories of bizarre sifting systems and terrifying interview tactics whispered around the country.

This workshop aims to lift the lid on this process by showing you real application forms and real candidates being interviewed by the barristers that make those pupillage decisions. You will see what works, what doesn’t, and how best to approach your own applications and succeed.

 

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.