Legal Information | Oxford University Careers Service Legal Information | Oxford University Careers Service
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About this site

Welcome to the Oxford Careers Service web site. We’ve recognised that our users – students, alumni, recruiters and university colleagues – often want to access the Careers Service when our offices are closed or they are away from Oxford. So we’ve provided you with this web site – making it simple to find the vital information you need about that interview or how to recruit a student from Oxford, at any hour of the day or night, from anywhere in the world.

We’re excited about this site – the easy-to-access occupation data and the world-class background system – and we hope you are too. But we’re always looking to stay ahead and to provide a service fit for the UK’s leading university – so please let us know of any improvements you’d like to see by using our feedback form.

Best wishes from the Oxford University Careers Service.

Users & registration

Most of the content of this web site is accessible to everyone; however, some of our content is for registered students, employers and alumni only (eg posting or reviewing vacancies, registering for events, updating personal profiles).

  • Current students – you should automatically be able to register with us, provided there is up-to-date information about you on the University systems. Your details are provided to us by the University’s registration system.
  • Research Staff – to register with us, please email us at, telling us your name, ID card number and department, and we’ll arrange a CareersConnect account.
  • Alumni – if you are not already registered with us by the time you leave Oxford as a student, you will need to register for us to approve you
  • Employers – complete the registration form, and contact if you face any difficulties.
Confidentiality & Data protection


The Careers Service works in accordance with the Association of Graduate Careers Advisory Services (AGCAS) code of practice. The guidance process is confidential, and we aim to make this clear to everyone we see for careers advice and guidance. We will not pass on personal information without the individual’s prior permission. We will make any limitations on this absolutely clear at the earliest possible stage, including:

  • Individual discussions with the Duty Adviser may take place in an area that is not private
  • Within the Careers Service, information is shared on a need-to-know basis. The need to know may be concerned with the needs of the individual or with the need to maintain and develop an effective service, including the development of staff.
  • The right, in exceptional circumstances, to pass on personal information, where there is a legal or ‘duty of care’ imperative. This will happen only in very exceptional circumstances, and will normally take place only following consultation with a member of the Service’s Management Team and, where appropriate, reference to the University’s Guidance on Confidentiality in Student Health and Welfare. Even in these circumstances, we would normally seek to explain this to the individual concerned.

The factual data an individual gives to the Service is used to compile anonymous statistics about the use of the Service. Careers advisers may also keep notes on meetings with individuals to help them in their work with that individual. Other careers advisers may have access to such notes, for example, where an individual has been referred for a follow-up session with another adviser. This information is normally kept for four years after completion of undergraduate or postgraduate studies, or, in the case of Research Staff, for the period that an individual is eligible to use the Service (normally one year after the expiry of his/her last fixed-term research contract, or date of leaving the employment of the University, if earlier).

Data protection

The Careers Service complies with the terms of the Data Protection Act 1998 and the Freedom of Information Act 2000. See also the University’s Guidance on Data Protection and Freedom of Information.

Information in electronic formats

Information such as emails, letters or CVs sent and stored electronically (including email interactions between the Service and users) will normally be kept for a year, in case queries arise, unless there is good reason to retain it for longer.

Requests for information

Personal information will not be disclosed to third parties (including parents/relatives) without an individual’s consent, unless there is a legal or ‘duty of care’ imperative as described above.

The Data Protection Act 1998 governs the processing of personal data (information relating to living individuals). This legislation makes it possible for individuals, including users of the Careers Service or staff, to request access to personal data that the University may hold about them.

All requests for access to personal data are handled centrally by the University’s Data Protection Officer (address below). The Data Protection Officer must take account of the rights of any third party or parties who are named in any of the documents requested, and seek their consent to disclose in relevant cases where a duty of confidentiality may exist.

Requests for information under the Freedom of Information Act should be made to the Information Officer at the same address below:

Data Protection Officer (or Information Officer)
University Offices
University of Oxford
Wellington Square
OX1 2JD or

Copyright statement

Unless otherwise noted, all materials contained in this site are copyrighted and may not be used except as provided in these terms and conditions or in the copyright notice or other proprietary notice provided with the relevant materials.

The materials contained in the site may be downloaded or copied provided that ALL copies retain the copyright and any other proprietary notices contained on the materials. No material may be modified, edited or taken out of context such that its use creates a false or misleading statement or impression as to the positions, statements or actions of the University of Oxford Careers Service.



All links from this web site have been selected using a standard links protocol. Links are provided for information and convenience only. We cannot accept responsibility for the sites linked to, or the information found there. A link does not imply an endorsement of a site; likewise, not linking to a particular site does not imply lack of endorsement.


While we have taken every care to compile accurate information and to keep it up-to-date, we cannot guarantee its correctness and completeness. The information provided on this site does not constitute business, medical or other professional advice, and is subject to change. We do not accept responsibility for any loss, damage or expense resulting from the use of this information.


We cannot guarantee uninterrupted access to this website, or the sites to which it links. We accept no responsibility for any damages arising from the loss or use of this information.

Privacy & cookies

Privacy policy

At the University of Oxford Careers Service, we respect the privacy of people who use our web sites, and when personal information is used we do so in accordance with the Data Protection Act 1998. In order to administer our website, provide email alert services and consult on our work, the University of Oxford Careers Service occasionally captures personal data. This is done in the following ways:

  • Site access. The web site monitors access to the site for the purpose of system administration of the web server and statistical monitoring of web site usage. This may include ‘cookies’. A cookie is a message given to a web browser by a web server. The message is then stored by the browser in a text file called cookie.txt. Every time the browser obtains a page from the server this cookie message is sent back. A cookie can be used to identify users and personalise their visit by customising web pages for them.
  • On CareerConnect, the password protected section of the website, users will voluntarily provide information on their personal preferences for the type of work they are seeking, and their occupation related skills. They may also choose to record other personal information that can help the careers service provide a better service. Registered users can change, add and delete these preferences at any time. Where appropriate, users can opt in to share relevant information with potential employers who may be searching for registered users with specific skills.

This privacy policy covers the the University of Oxford Careers Service web site at Any links from these sites to other web sites are not covered by this policy.


Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Download a list of the cookies this website uses.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit All About Cookies.

Terms & conditions

(1) Unless otherwise indicated, this Website and its contents are the property of The University of Oxford, whose administrative offices are at Wellington Square, Oxford OX1 2JD (‘the University’). The copyright in the material contained on this Website belongs to the University or its licensors. The trademarks appearing on this Website are protected by the laws of England and by international trademark laws.

(2) The information on this Website has been prepared for the purpose of providing selected information about the University’s Careers Service (‘the Careers Service’) and the services it offers.

(3) The University does not make any warranty that information contained on this Website, or on any site linked to this Website, is complete, accurate or up-to-date; and the University is not responsible for the results of reliance on any such information.

(4) The University does not make any warranty that use of the Website will be uninterrupted, virus-free or error-free; or that use of the Website will not affect other software or operating systems used to access the Website. Any warranties provided under the general law are expressly excluded to the fullest extent possible. In particular, the University does not warrant that use of the Website will not infringe the rights of any other person or organisation; nor that the Website is of reasonable quality or fit for any particular purpose, even if the University has received notice of an intention to use the Website for that purpose.

(5) Unless expressly stated otherwise, opinions given on this Website are those of the individuals making them, and not those of the University. The University is not responsible for such opinions or any claims resulting from them.

(6) To the extent permitted in law, the University accepts no liability for any loss or damage which may be suffered by other parties as a direct or indirect result of using this Website (including loss of profit, loss of opportunity, loss of business, and consequential loss).

(7) Persons putting material on this Website are solely responsible for the materials posted and for any claims relating to such content, whether made against the University or otherwise. Whilst the University does not exercise editorial control over any content posted to the Website by users, the University reserves the right at its sole discretion to remove any content which it has been notified is objectionable, whether or not the objection is substantiated, and otherwise to review, edit or delete any comments posted by users which it deems defamatory, unlawful, threatening or otherwise objectionable. Notwithstanding the foregoing, and to the extent permitted in law, the University accepts no responsibility or liability for any material communicated by third parties via the Website.

(8) Subject to the above, those gaining access to this Website are authorised to make use of the Website (and of any chatrooms and interactive facilities which are available through it) for any lawful purposes. The following is a non-exclusive list of uses which are expressly prohibited:

(a) using the Website to commit or encourage unlawful acts, including unlawful copying of copyright material;

(b) misrepresenting the user’s identity or authority;

(c) distributing any type of virus or other device intended to cause nuisance, loss or corruption of any information on the Website or accessed through it, or of any systems used to operate the Website or any systems accessed through it;

(d) tampering with communications which are not the user’s, or making any alteration to any information on the Website;

(e) accessing or attempting to access other parties’ user accounts;

(f) hacking or attempting to hack any part of the Website, or any system used to run it, or any system accessed through the Website;

(g) disrupting the flow of communications in interactive areas;

(h) storing personal data derived from the Website;

(i) posting material which:

(i) infringes intellectual property rights;

(ii) defames or threatens other people or organisations;

(iii) is offensive, obscene or hateful, or which other users of the Website are likely to consider offensive, obscene or hateful.

(9) Use of this Website by members of the University is also subject to the University’s Rules for Computer Use.

(10) These terms are governed by English law, and the Courts of England have exclusive jurisdiction in relation to them.

(11) If any of these terms is found to be illegal or unenforceable by a court of competent jurisdiction, the term(s) in question will be severed; but the remaining terms will continue in force.

(12) The Careers Service collects e-mail addresses and other contact details, together with any comments provided voluntarily via this Website. The Careers Service also collects information on what pages are visited. This information is used to improve the content of the Website and to make contact for marketing purposes and for the supply of information. The Careers Service does not sell the personal information or pass it on to third parties in other ways.


© The University of Oxford 2002

This information was last updated on 23 September 2015.
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Recent blogs about Legal Information

Careers in Heritage evening at Oxford Castle Unlocked

Posted on behalf of Oxford Castle Unlocked. Blogged by Julia Hilton on November 26, 2015.

On 8th December Oxford Castle Unlocked will be hosting a ‘Careers in Heritage’ evening. This is a free event aimed at people trying to build a career in the arts, culture and heritage sector. This can be a challenging sector to break in to, and the aim of the evening is to give the audience an insight in to potential career paths, how to build the right skillset and apply for roles successfully, and to listen and ask advice from industry professionals.

There will be a number of speakers on the evening, including Debbie Dance, Director of the Oxford Preservation Trust, and Juliana Delaney, CEO of Continuum Attractions.

The event runs from 6pm – 8pm (doors 5.45pm) and tea and coffee will be served. Spaces are limited, and can be booked online.


Meet P&G One-to-One

Posted on behalf of P&G. Blogged by Employer Relations Team on November 26, 2015.

P&G, like many Fast Moving Consumer Goods Companies (FMCGs), relies on the power of its minds to create a winning culture. As such, the recruitment process at P&G is rigorous and competitive.

We will be at the Recruiters in Residence day, on the morning of Tuesday 1 December, offering tips on what makes a candidate stand out, through a CV and Cover Letter workshop. These will be informal sessions that will help you understand and prepare fully for the recruitment process. In particular, we will help you convey your strengths articulately and clearly through your CV and Cover Letter. We will also be on hand to provide practical advice on interview preparation, as well as an overview of the sorts of business skills and commercial awareness P&G looks for.

To make an appointment you will need to book your time slot through CareerConnect. Login to CareerConnect and search under events, click on ‘Book Now’ and select an available time. If your preferred time is not available you will be added to a waiting list and notified if it becomes available.

If you have any particular requirements, that may help you to access this event, then please do share them with us prior to attending by contacting or telephone 01865 274646.

Campaigning Training Programme

Posted on behalf of Emily Silcock OUSU Vice-President (Charities and Community). Blogged by Jane Chanaa on November 26, 2015.

Campaigning for Change is a training progamme run by OUSU, supported by the Careers Service. It consists of eight weekly sessions throughout Hilary term, run by top employers in the nonprofit sector, such as Oxfam and Amnesty International. Nonprofit employers often look for first hand experience of campaigning, therefore the course builds towards a ‘create a campaign’ challenge in 8th week, where participants will have 24 hours to plan and deliver a micro-campaign, based on a real issue that an Oxford-based charity is facing. To find out more, or to apply to take part, visit OUSU’s What’s On page or email

Emily Silcock
Vice-President (Charities and Community)
Tel: 01865 288465

Advertising and PR: Recommended Reading

Blogged by Julia Hilton on November 24, 2015.

Miles Young, CEO of Ogilvy & Mather, gave the headline talk at the 2015 Oxford Arts, Media and Marketing Fair. The talk covered how the landscape is changing in the advertising world and what companies are really looking for from the next generation of applicants in this digital world. The good news is that being immersed in digital media already makes you an expert, it’s not all about swotting up on technical language and programming, recruiters still want to see bright, creative minds and people who can work with clients and manage projects.

So how can you really prepare for making competitive applications in advertising and how can you impress at interview? Gain some commercial insight! Not just by building your relevant experience via extra-curricular pursuits and work experience, but via books. GET READING. Here’s some key suggestions from Miles for careers in advertising and PR…

Advertising books to read

  1. Alfredo Marcantonio,”Well-written and red”
  1. Alan Fletcher, “The art of looking sideways”
  2. Paul Arden, “It’s not how good you are, it’s how good you want to be”
  3. Bob Gill, “Graphic design as a second language”
  4. Bob Levenson,”Bill Bernbach’s Book”
  5. Luke Sullivan, “Hey Mr Whipple, squeeze this”
  6. Beryl McAlhone & David Stuart, “A smile in the mind”
  7. James Webb Young, “A technique for producing ideas”
  8. Jonas Ridderstrale + Kjeli Nordstrom, “Funky Business”
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  10. “The Copy Book” published by D&AD
  11. “The Movie Book” published by Phaidon
  12. Cutting Edge Advertising by Jim Aitchison
  13. “Truth, Lies and Advertising: The Art of Account Planning” by Jon Steele
  14. “Good Thinking: A Guide to Qualitative Research” by Wendy Gordon
  15. “How to Plan advertising” by The APG (Account Planning Group)


PR Reading List

  1. “The Fall of Advertising and the Rise of PR” by Al Ries
  2. “The handbook of Strategic Public Relations” by Clarke Caywood
  3. “The 18 Immutable Laws of Corporate Reputation” by Ronald Alsop
  4. Value-Added Public Relations: The Secret Weapon of Integrated Marketing, Thomas L Harris
  5. Where The Truth Lies: Trust and Morality in PR and Journalism, Hobsbawm, J (2006)


Publications to Read Regularly:

  • Advertising Age
  • Adweek
  • Campaign ‐ The British advertising news source

Competition Time: The Future We Deserve

Blogged by Hugh Nicholson-Lailey on November 24, 2015.

Can you imagine the shape of public services in five years, and communicate your vision for how design and technology will merge to deliver new and better services? SapientNitro are offering you the chance to win a trip to Helsinki next year to present your idea at next year’s Interaction Awards Final.

Creative Agency, SapientNitro, invite submissions from individuals or teams of two on the theme of ‘The Future We Deserve’ by 20th December. Full details are included in the IxDA Student design Challenge 2016 flyer.

SapientNitro is a division of Sapienta marketing and consulting company that provides business, marketing, and technology services to clients. Its capabilities include integrated marketing and creative services, web and interactive development, traditional advertising, media planning and buying, strategic planning and marketing analytics, multi-channel commerce strategy and solutions including focus on mobile, and content and asset management strategies and solutions.

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