Micro-Internships (Employer Info) | The Careers Service Micro-Internships (Employer Info) – Oxford University Careers Service
Oxford logo
Overview

What is the Micro-Internship Programme?

The Micro-Internship Programme offers organisations based in the UK and Germany the opportunity to provide some voluntary work experience to Oxford’s bright, hard-working students in the form of micro-internship placements. Placements last 2-5 days and are coordinated to take place in March, June and December each year at the end of each academic term.

Each placement should provide an intern or group of interns with an opportunity to observe and assist with a notable project, offering them the chance to develop their knowledge and employability. By helping complete these projects, our students significantly develop their skills and understanding within particular sectors. Projects the interns can help with can be anything from social media strategies and data collection, to event planning and product development.

Micro-internships are voluntary and unpaid, though host organisations must reimburse interns with local travel expenses (within the relevant city) and lunch expenses on submission of receipts.

If you have any questions about the micro-internship programme that are not answered here, or would like to express an interest in future participation in the programme, please contact us at micro-internships@careers.ox.ac.uk.

Benefits of micro-internships

What are the benefits of hosting a micro-internship?

  • Micro-internships are open to all students, from first-years to postgraduates, so it’s a great way to promote your organisation to our students.
  • The development of a direct link between your organisation and Oxford University.
  • The Internship Office takes responsibility for advertising the micro-internships to students, and for the administration of processing applications to present to the host organisations.

What are the benefits for students?

  • Students gain valuable work experience to add to their CV.
  • A variety of placements are offered, allowing students to explore different sectors and roles.
  • The development of personal and professional skills.
  • An insight into a specific organisation and sector, with a chance to make contacts within the industry.
  • Micro-internships are convenient to fit into a demanding academic schedule.

What our partners say about the programme…

“Working with the interns on the Micro-Internship Programme gave us excellent insight into areas we had not previously had time to explore. The interns picked up their individual projects quickly, presented their findings clearly at regular intervals and were able to leave us with working solutions that we are happy to implement.”  Stephen Graham, AI Gaming

“We found the Micro-Internship Programme a very worthwhile and beneficial programme. We were very pleased with the quality of the work that our intern produced and would recommend this programme to other organisations seeking high-calibre student involvement in work like ours.”  Marie-Louise Ryback-Jansen, Institute for Historical Justice and Reconciliation

“Once again the Micro-Internship Programme has delivered fantastic efficiency of service and most importantly, a brilliant intern for one of our English Mastery projects. From her initial application through to her performance during the programme, she was well-prepared and highly engaged. A credit to both the programme and the university.”  Ronnie Henderson, Ark Teacher Training

What can interns do?

Work Experience Provision

In order for an internship to be eligible to be advertised through the Micro-Internship Programme, it must present students with the specific details of a project (or a set of closely interrelated projects) with which they will be assisting and observing. The host organisation should try to provide experience of a project that is:

  • Small-scale: for completion within a maximum of five working days.
  • Challenging and engaging: so as to provide a valuable learning experience for the student, and to push them, enabling the development of skills.

Projects may be self-contained or form part of a larger, ongoing project. Some micro-interns continue working on a project previously begun by past Oxford micro-interns or summer interns. Work shadowing, observing and assisting can also form part of the experience.

Examples of previous internships

“The main project of my placement was working on how the future launch of the app Greater Change (a cashless donations app for the homeless) should be marketed. As part of this we carried out some social media analysis and developed various ideas and strategies to give a presentation on a variety of different ideas that could form the app’s launch marketing. We also took part in some practical fundraising and met with homeless people on the streets to talk about their take on the app.”  Micro-intern at Aspire, Oxford

“I was responsible for researching and producing a report on the educational journey of refugees and developing an understanding of how to launch educational projects with the United Nations High Commissioner for Refugees. At the end of the internship, I led and delivered a presentation followed by a Q&A with managers and directors of the company on my findings.”  Micro-intern, Whizz Education, London

“I worked with Fuel 3D’s product group to carry out an independent market research on 3D retail platforms. I learned about and delved into the company’s progress and solutions, current and potential competitors, and their solutions and patents around the 3D retail platform.”  Micro-intern at Fuel 3D Technologies, Oxfordshire

“My brief consisted of reviewing Shiplake’s current curriculum in light of 21st century educational demands. Through staff interviews, student focus groups and research, I reached conclusions regarding future changes. I compiled a 4000-word report and made a presentation to members of the Senior Management Team at the end of the week.”  Micro-intern at Shiplake College, Oxfordshire

In other internships our students have been given experience in:

  • The development of new marketing initiatives, or reviews of existing marketing strategies
  • Data collection and presentation: from creating, distributing and compiling surveys and survey responses, to the photographing and digitising of medieval manuscripts
  • Event planning
  • Fundraising and awareness campaigns
  • Product development
  • Creating a new campaign film to fit the organisation’s brief
  • Research and report writing: from investigating the ramifications of organisation relocation and restructuring, to market research
  • Programming and software development
  • Writing educational articles for a specific audience
  • Researching and creating business models
  • Conducting audits within an organisation
  • Cataloguing collections and research with archives.

Internship Office Policy on Voluntary Placements

Through the Micro-Internship Programme, the Internship Office facilitates voluntary work experience placements with reimbursement of local travel and lunch expenses on submission of receipts. Due to the voluntary nature of micro-internships, their maximum duration is 5 days. If, following the micro-internship, the hosts wish to engage interns to undertake work or undertake a full internship, this arrangement should be made directly between hosts and interns. Hosts should remunerate students at the minimum wage or above for this separate arrangement; the UK Government webpages provided useful information on minimum wage policy and employment rights for interns.

Timeline and key dates

When do placements happen?

The Micro-Internship Programme coordinates placements in three cycles over the course of each academic year, coinciding with the 9th and 10th week of each Oxford University term, which are the first two vacation weeks:

  • Winter cycle: early December (end of Michaelmas Term)
  • Spring cycle: mid-March (end of Hilary Term)
  • Summer cycle: late June (end of Trinity Term)

Organisations are welcome to participate in the programme on multiple occasions over the course of each academic year.

The specific dates for the placement weeks for the academic year 2017/18 are as follows:

  • Winter cycle: week commencing Monday 4 December
  • Spring cycle: week commencing Monday 12 March and/or Monday 19 March
  • Summer cycle: week commencing Monday 18 June and/or Monday 25 June

Host organisations can participate in one or both weeks, as long as individual students are completing a placement with a maximum duration of five days.

When should I submit my internship proposal(s)?

Project proposals are accepted throughout the year, with the following deadlines for 2017/18:

  • Deadline for Winter cycle internship proposals: 29 September 2017
  • Deadline for Spring cycle internship proposals: 5 January 2018
  • Deadline for Summer cycle internship proposals: 12 April 2018
Offering a placement and the micro-internship process

How to submit a micro-internship proposal

  1. All organisations should register on CareerConnect, our online vacancy system, if they have not done so already. Once your account has been approved, please see our guide on how to submit a micro-internship proposal and our Example Micro-Internship Proposal.
  2. All proposals are submitted online to the Internship Office for approval before going live to students. Edits can still be made after submission.
  3. If you are a new employer, the Internship Office Team will arrange a telephone or Skype call with you to discuss the micro-internship process and answer any questions you may have.

Diversity Initiatives

The micro-internship proposal features a Diversity Initiatives section, where employers can outline any policies, programmes or practices they have which support diversity and inclusion within the workplace. We strongly encourage employers to provide information in this section. Where no formal arrangements are in place, we still welcome employers to add a statement. Please contact micro-internships@careers.ox.ac.uk with any questions.

The micro-internship process

  1. All micro-internship adverts will be released to students on the same date. The Micro-Internship Programme has different advertisement periods spread throughout the year (see above).
  2. Students have approximately two and a half weeks in which to apply for a maximum of two micro-internships, making their application directly to the Internship Office. Our application requirement is a one-page CV and 300-word personal statement.
  3. The Internship Office is responsible for marketing all placements and will respond to students’ queries on your behalf. We also support students with their applications, running 1:1 Application Support Sessions and publishing advice documents.
  4. The closing date is set by the Internship Office and is the same for all placements. After the deadline, we will send your application packet for your consideration.
  5. Hosts have approximately 10 days to make their selection. You can use your own selection process and are welcome to contact candidates directly to arrange interviews, telephone calls etc. if wished.
  6. You advise us of your preferred choice of intern(s) and any reserve candidates, if applicable. Host organisations are not obliged to select interns if no applications are suitable.
  7. The Internship Office communicates all decisions on your behalf, including to unsuccessful candidates.
  8. Once offers have been confirmed, we put you in touch with your intern(s) so arrangements can be made prior to the placement week. Some hosts organise a short induction or meeting before the micro-internship, which is often beneficial.
  9. Once the micro-internships are complete, the Internship Office sends feedback forms to all students and hosts. This feedback is hugely appreciated and helps us to develop the programme, informing best practice.

Second batch micro-internships

The Internship Office facilitates a second round for any employers who wish to re-advertise their placement(s) to attract more applicants. The student application window and employer selection time last for approximately one week each. As with the first round, we are responsible for advertising and marketing.

FAQs

Will interns be paid?

Although these placements are voluntary and unpaid, interns must be provided with their local travel and lunch expenses on production of receipts.

I am unsure if the intended work experience is suitable for a micro-internship.

If you have questions about a work experience idea, please email us at micro-internships@careers.ox.ac.uk and a member of the Internship Office will be more than happy to discuss the idea with you. For more guidance on how to present your project please take a look at our Example Micro-Internship Proposal.

What is meant by ‘work shadowing’?

Micro-internships are designed to improve students’ professional employability skills and provide work experience. Work shadowing is considered to be an important subsidiary part of a micro-internship, in allowing students to experience daily life in a professional environment.

Work shadowing can be informal, and may take the form of any activity that helps an intern gain a holistic overview of the organisation, such as sitting in on meetings, assisting with day-to-day tasks, or observing a notable project or process.

Can I submit more than one proposal?

Organisations are welcome to submit more than one opportunity, providing that adequate projects and supervision are arranged. If you would like to host different interns for separate projects, we ask that you create separate proposals.

How many interns can I host?

The number of interns is the host’s decision, although in line with our Internship Best Practice, we recommend a ratio of one supervisor to a maximum of three interns. The Internship Office can make recommendations based on your project. For new hosts, we advise starting with a lower number to assess capacity. Employers can specify the number of places on the micro-internship advert, but this number can remain flexible and dependent on the applications received.

Does the location of my organisation matter?

At present, participation in the Micro-Internship Programme is limited to organisations in the UK and Germany.

For Oxfordshire micro-internships, we expect that interns should be able to travel to and from the host organisation on a daily basis without the need to seek alternative accommodation to their regular student accommodation. This means we are seeking placements ideally located no more than 30 minutes’ travel time from the centre of Oxford by bike or public transport, as most student accommodation is in central Oxford.

All other placements should be easily accessible via public transport. Hosts are also able to organise alternative transport such as car shares if public transport is not accessible.

Can I meet with interns before the placement week?

Absolutely! Many hosts (and students) find it beneficial to organise an induction or meeting before the micro-internship to discuss the project and meet other staff. Both find that this saves time on the first day of the placement.

The role and responsibilities of the host employer

The host organisation has the following responsibilities:

  • Provide an accurate and reasonably detailed description of the internship offered, including an overview of the skills required by the ideal candidate(s).
  • Select intern(s) from the pool of applicants who apply through the programme within the agreed time-frame (this will be communicated by email from the Internship Office).
  • Provide the internship as described (or an appropriate alternative subject to prior discussion with the University and the student(s)).
  • Provide intern(s) with an appropriate space and any equipment necessary to carry out their internship.
  • Fully reimburse intern(s) with travel expenses (within the relevant city) and lunch expenses for the duration of the internship (on provision of receipts).
  • Designate a point of contact within the organisation, who will discuss practical arrangements with the intern before their arrival, support the intern(s), and act as the primary contact for communications with the University of Oxford.
  • Comply with local health and safety obligations in relation to the internship(s)
  • Provide assurance that your organisation’s insurance will cover potential liability that may arise from the internship(s).
  • Provide feedback to the University of Oxford by evaluating the intern(s) at the end of the placement.
  • Abide by the spirit of the University of Oxford Equality Policy.
  • Limit all micro-internships to 5 days. Any further relationship between external (outside of the University of Oxford) hosts and intern(s) should be arranged separately and directly between host and intern; it is expected that students would be remunerated if engaged on a full internship or to undertake work. Hosts within the University of Oxford must contact the Internship Office before offering any role or full internship to a micro-intern.
This information was last updated on 11 April 2018.
Loading... Please wait
Recent blogs about Micro-Internships (Employer Info)

Summer Graduate & Internship Fair 2018

Blogged by Corina Lacurezeanu on May 17, 2018.
  • When: Wednesday 23 May, 14.30-17.30
  • Where: The Careers Service, 56 Banbury Rd

Graduating this year and not yet secured a job? Looking for an internship this summer? Meet over 25 recruiters from a range of sectors, offering either full-time jobs and internships starting this summer.

Whether you haven’t found a place yet, or haven’t started looking, this is a great opportunity to explore careers and available opportunities. Find out more in the fair booklet, now available online.

Explore your options

With over 25 employers attending, the fair has representatives from many different sectors – including  IT, Finance, Social Care, Retail, Engineering, Marketing and more.

All employers have either internships available for the summer 2018, or full-time graduate roles starting this summer or autumn.

Meet organisations including:

  • Bloomsbury Tutors and Bloomsbury Law Tutors
  • Capital One
  • Darktrace
  • Datatonic
  • Department for Education – Get into Teaching
  • Dragon Advisory
  • Emerson Roxar
  • Ensoft Ltd
  • Fat Lama
  • FilmLight
  • Huguenot Services Limited
  • Lonza
  • The Marketing Practice
  • MathWorks
  • Metaswitch
  • NaturalMotion
  • Newton
  • Operis Group PLC
  • Papercup
  • Procter & Gamble Push
  • S-RM
  • Symplectic
  • Tamarindo Communications
  • Teach First
  • TPP
  • Unlocked Graduates
  • Veeva
  • Vodafone

Find out more in the fair booklet, now available online.

Get your CV checked!

Get one-to-one feedback from a visiting recruiter in our CV Clinics. Appointments are on a first-come, first-served basis, so bring your CV along and sign up on the day!

Download our fair app!

“Oxford University Careers Fair” is available for free on iTunes and Google Play, and contains information on all of our major fairs.

Download it and you can:

• See complete employer listings, and star your favourites
• Make notes about the employers before and after your visit
• View the interactive floorplan
• Read tips on how to prepare for the fair
• And more!

Routes into Data Science Jobs

Posted on behalf of Deepak Mahtani of Pivigo. Blogged by Rachel Bray on May 17, 2018.

Data science has been described as the ‘Sexiest job of the 21st century’ and touches all sectors of industry and companies of all sizes.

A career in data science is an easy transition to make for those who have a masters or PhD in an analytical subject because the skills that one learns from academia can be directly applied to a commercial setting.

Find out more by joining Pivigo for:

Break into Data Science in 2018

In this webinar Pivigo’s community manager and data scientist, Deepak Mahtani will discuss what data science is, what tools one needs to learn to start and have a successful career in this exciting field, and why masters and PhD graduates make great data scientists. He will also discuss how Pivigo can help you make the transition into data science. Deepak studied for a degree in Mathematics and Astronomy at the University of Sheffield. From there he went on to gain his PhD in Astrophysics from Keele University where he was researching exoplanet atmospheres. Upon completing his PhD, he participated in the S2DS virtual program in March 2016. He is now the community manager and a data scientist at Pivigo.

  • For the 21 May webinar, register here.
  • For the 22 May webinar, register here.
  • For the 2 July webinar, register here.
  • For the 4 July webinar, register here.


What is Science to Data Science Virtual?

Science to Data Science Virtual is a remote working, full-time data science bootcamp designed to empower analytical PhDs and Masters with the commercial experience they need to transition into a career in data science. During the 5-week programme participants will work on company led projects, which will add real value to the company and give the participants hands on experience in commercial data science. The participants can then talk about their projects on their CVs and at interviews to land a data science job. In this webinar, our community manager Deepak will speak about his experiences on the course, what you can expect from it, and how it helped him accelerate his career.

  • For the 4 June webinar, register here.
  • For the 7 June webinar, register here.
  • For the 9 July webinar, register here.
  • For the 10 July webinar, register here.


How to land a data science job

Understanding how to present your skills in the data science job market can be confusing and daunting. Pivigo’s COO, Jason Muller has extensive experience in the recruitment industry, especially within data science. In this webinar Jason will give his best advice on how land a data science job, including his top tips for structuring your search, crafting your CV, prepping for interviews, salary negotiation, and how to manage direct applications vs working with recruiters.

  • For the 18 June webinar, register here.

 

Third round micro-internships go live on Monday!

Blogged by Rosanna Mills on May 17, 2018.

Good news from the Internship Office – it’s not too late! If you haven’t found time yet to apply for exclusive work experience in weeks 9 or 10 this term, you’ll have the chance next week! From Monday 21 May we’ll open up the third round of micro-internships for applications.

The deadline will be midday, Monday 28 May. Students are allowed one additional application for this late round – so if you have already submitted two applications, you are welcome to apply once more! Please logon to CareerConnect from 21 May to view all late round opportunities. You can find out all the details of the programme on our Micro-Internship Programme webpage.

What placements can I apply for?

Interested? Here are some of the MIPs on offer, but all can be found on CareerConnect!

1 Million Women to Tech – Social Media Micro-Internship, Oxford: Are you a self-starter and team player? Brainstorm the best methods with fellow interns to increase social media following for this educational non-profit.

Modux – Penetration Testing (Cyber Security), Bristol: If you have some programming and coding experience, look no further! The development team at cyber security consultancy Modux needs assistance with their automation tool to aid security professionals.

Oxfordshire Recovery College Micro-Internship, Oxford: The College recently won funding to redesign its website, but they need some photos to use! A brilliant video made by a previous intern also needs refreshing. You’ll be integral to improving their online and social media presence.

Pamoja Education – Product and UX Research, Oxford: Pamoja is looking for those who are good communicators and digitally savvy to research into user experience and development of digital features, conducting interviews and delivering a presentation of findings.

Application support

We’ll be running Application Support Sessions on Tuesday 22 May, 2pm – 3.30pm and Thursday 24 May, 11.30am – 1pm. Book your slot on CareerConnect! Don’t forget, you can also receive advice straight from our host organisations with our Employer Feedback on Student Micro-Internship Applications advice document.

Questions? We’d love to hear from you. Just email micro-internships@careers.ox.ac.uk

Good luck with your applications!

Extend your horizons…Internships for researchers

Blogged by Rachel Bray on May 17, 2018.

Internships are an excellent way to ‘test the water’ of a new working environment and build your professional network. These four opportunities are particularly suited to Masters and DPhil students keen to apply their research skills in a team and to add value to an organisation.

Follow the links below to find out more and be quick with your application – the deadline is midday on 22 May.

Cast Consultancy ‘Business Technology Analysis Internship’

Location: London

Length: 8-12 weeks

Areas of study: Mathematical, Physical and Life Sciences

Cast is a specialist residential real estate and construction consultancy. This role will be focused on assessing how digital technology tools can improve basic business processes and the outputs that we deliver for clients. This will include extracting ‘problem statements’ from the technical delivery teams, evaluation of external technology platforms & assessment of potential bespoke coded solutions.

 

Climate Law and Policy Postgraduate Internship

Location: Oxford, remote work if required

Length: 12 weeks

Areas of study: Humanities (Law/Policy, Human Rights, or similar)

CLP is currently looking to hire a postgraduate intern to support our expanding portfolio of projects and consultancies. This is an opportunity for a post-graduate student to gain invaluable experience working in international environmental policy and law, with exposure to a fast-paced and demanding work environment and a small, multi-disciplinary team structure.

 

Ministry of Defence, Development, Concepts and Doctrine Centre ‘Policy Research Internship’

Location: Shrivenham

Length: 8-12 weeks

Areas of study: Any

An internship at DCDC involves assisting desk officers with research related to Doctrine, Concepts, Strategic Analysis and Futures in a context that is often wider than purely for Defence. Interns will be set a couple of research areas or projects, such as: support DCDC’s Futures Team on their work on the Strategic Trends Programme; support DCDC’s Strategic Analysis Team on the research and production of short occasional papers and think-pieces; support DCDC’s Analysis and Research Team on their work in providing the empirical evidence to support DCDC products.

 

Research Centre for Gas Innovation ‘CO2 Abatement Internship’

Location: University of Sao Paulo, Brazil

Length: 8 weeks

Areas of study: Mathematical, Physical and Life Sciences

This research project is part of the CO2 Abatement Programme of the RCGI and it aims to analyze the integration of CO2 conversion technologies to thermoelectric plants technically, economically and environmentally, aiming to mitigate the global emissions of this gas, as well as to diversify the list of products manufactured in the complex, resulting in increased profit.

Webinar on Editorial and Publishing Careers for Researchers

Posted on behalf of Katie Ridd, Springer Nature. Blogged by Rebecca Ehata on May 17, 2018.

Are you a science communicator or a PhD student/postdoctoral researcher studying the life, physical, applied or social sciences? Are you interested in exploring opportunities for an editorial and publishing career?

Academic publishing company Springer Nature invites PhD students and postdocs to join a free webinar on 30 May, at 10am and 5pm BST, to learn more about the range of editorial and publishing roles available at Nature Research.

Nature Research is a portfolio of high-quality products and services across the life, physical, chemical and applied sciences – including journals, magazines, databases and researcher services – dedicated to serving the scientific community. For more information about research editorial and publishing roles at Nature Research visit www.springernature.com/editorial-and-publishing-jobs.

To register for the webinar go to go.nature.com/2rhTZmO.

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.