The Career Service expects recruiters, employers and work experience providers to have checked that any vacancies submitted to the Service, either on-line, or in hard copy formats, comply with the requirements under English or European law, whether under statute or common law, including but not limited to the requirement to make payments of the National Minimum Wage and to comply with the Equality Act 2010. By submitting a vacancy, you are warranting that the vacancy complies with such legal requirements and you agree to indemnify the University of Oxford for any losses which it may incur in connection with a vacancy you submit.
Advertising of vacancies by the Careers Service does not imply approval or recommendation and where it comes to our attention that a vacancy may not comply with the relevant legislation we reserve the right not to publish it, or to remove it from our website, displays and literature.
For international opportunities, recruiters are also responsible for ensuring any vacancy complies with employment law (including any national minimum wage requirements) in the relevant jurisdiction and that they meet relevant good practice.
Once you have submitted or amended a vacancy it will be forwarded to the Employer Relations Team for checking. We aim to advertise all vacancies, submitted via CareerConnect, on our website within five working days. Please note the Careers Service reserves the right to edit, amend or withhold any vacancies received. Additionally we reserve the right to cap the number of vacancies any employer or recruitment/executive search agency can post.
Recruitment Agencies, Job Boards and Other Third Party Organisations
We only post vacancies for specific opportunities; not for the purpose of signposting to the agency’s website. The name of the client/employer on whose behalf an agency is acting must be stated within the vacancy. However, a recruitment agency can be given as the contact for applications / information etc, instead of the client.
To ensure the students who apply via the agency can be assured that their application will be received and considered by the listed employer, we check that the agency has the agreement of the employer concerned to advertise on their behalf. We may additionally contact employers to verify this.
If your client is already in direct contact with the Careers Service, we would need their confirmation (by email or letter) that they wish applications to be handled through an agency.
We will not normally advertise vacancies which require students/graduates to make any payment to take up an opportunity, for example an internship opportunity. We recognise that there may be some exceptions such as not for profit/charitable organisations who offer voluntary opportunities overseas which require a payment in order to cover costs of accommodation/travel etc and hence enable the ongoing work of the charity.
We are extremely grateful for all the fantastic opportunities that we are able to advertise to our undergraduate and graduate students, alumni, and researchers. We advertise opportunities, for free, in small start-ups to large multinational organisations, in sectors spanning Accountancy to Zoology.
However, we will not advertise ANY internships which require our undergraduate and graduate students, alumni, and researchers to pay a fee to participate.
We also do not advertise unpaid/unfunded internships unless they are:
- Short term insight or vacation schemes of no longer than 2 weeks aimed at providing “work shadowing” opportunities.
- Voluntary work with a charity, voluntary organisation, an associated fund-raising organisation, or a statutory body and, where the voluntary work is UK based, fulfil the conditions for voluntary workers under UK National Minimum Wage legislation. Organisations will need to provide evidence that they fulfil this criteria.
Please note that it is the responsibility of the host organisation to ensure that it complies with any employment law or other legal obligations including payment of National Minimum Wage (where applicable) and we assume, if we are asked to advertise an unpaid internship, that the host organisation has made an appropriate assessment and concluded that the opportunity can lawfully be unpaid.
If you are in the not-for-profit sector, we suggest you discuss your needs directly with the Internship Office (firstname.lastname@example.org, +44 (0)1865 274 646) as we may be in a position to attach an internship award to particular opportunities. Our limited funding is allocated on a first-come, first-served basis. In any case, all not-for-profit sector partners must, as a minimum, offer a contribution, for example provide accommodation, reimburse travel or meal costs.
The Careers Service reserves the right not to publish any opportunities we feel are inappropriate for our clients.
- We do not advertise positions posted by private households;
- We do not advertise positions posted by or on behalf of tobacco companies;
- We do not normally accept emails from webmail account providers (e.g. hotmail, yahoo or gmail) although we may make exceptions on a case-by-case basis;
- We do not normally accept vacancies from employers without a company website;
- Vacancies may be posted on the system for a maximum of 6 months;
- We will only advertise vacancies posted via CareerConnect, any vacancies sent to us by email or post will not be advertised.