Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
Oxford logo
How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks


You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.


When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.


Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.


Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.


Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
Loading... Please wait
Recent blogs about Information for University Staff

Browse New ‘late batch’ Summer Internships by Sector!

Blogged by Rachel Ruscombe-King on March 20, 2018.

The momentum of the Summer Internship Programme continues apace, with more than 70 internships currently being advertised exclusively to Oxford students in our first ‘late batch’ of internship applications. Students may apply to an unlimited number of ‘late’ internships with a deadline of April 9 2018.

There are some fabulous opportunities available such as banking in Laos, employability research at the University of Pretoria, and computer gaming design for an art installation in the Czech Republic. Please browse our sector lists to help you find your summer of a lifetime!

Arts and Heritage



Energy and the Environment

Entrepreneurship, Finance and Consulting


As ever, please email with any questions, and don’t forget to like and follow our facebook page to keep updated.

Pondering Periodicals: Print Publishing Beyond the Book

Posted on behalf of Society of Young Publishers (SYP). Blogged by Julia Hilton on March 19, 2018.

In the world of publishing, the book is king—or is it? Join us on Tuesday 20 March at The Old Firestation, 6:30pm, to find out more about the broader field of print publishing, from academic journals to popular magazines: our exciting panel of speakers includes Sarah Williams, Editor of Who Do You Think You Are? magazine, Grace Ranola, Associate Publisher of Law, Humanities, and Social Sciences journals at Oxford University Press, and Laura Silverman, Editor of illustrated literary magazine, Popshot. With a Q&A format encouraging questions on how print publishing works beyond Oxford’s academic book scene, and how to get into and succeed in the industry, it’s set to be a fun and informative evening, as well as a chance to meet and network with fellow publishing students and professionals.

Free for SYP members; £2 for non-members

Sarah Williams, Editor of Who Do You Think You Are? magazine

Sarah got into magazine publishing after ranting about apostrophes in a pub with a sub-editor from Official Playstation Magazine in her early 20s. Her passion for grammar got her her first job in magazines working on InternetWorks at Future Publishing. She moved on to Windows XP Magazine when it launched and then Origin Publishing as part of the launch team for Living History Magazine. When Origin was acquired by BBC Magazines she became deputy editor of BBC History before launching Who Do You Think You Are? Magazine in 2007.

Grace Ranola, Associate Publisher of Law, Humanities, and Social Sciences journals at Oxford University Press

Grace completed a BA in English Literature and History at Durham University before beginning a two-month internship in the Higher Education department of Oxford University Press. When the two months were up, she moved to work in the editorial team of OUP’s Academic Journals department where she is now responsible for publishing a list of Law and Humanities journals. Grace is also a member of the newly-formed Outreach and Engagement Committee of the UKSG.

Laura Silverman, Editor of illustrated literary magazine, Popshot

Laura is Editor of Popshot, an illustrated literary magazine. She has 15 years’ experience as a journalist, having held staff positions as an editor, writer and sub-editor at the Daily Mail, The Sunday Telegraph and The Times. She read Philosophy and Theology at Oriel College, Oxford, graduating in 2003.

We hope to see you there!

If you have any access-related queries or issues, please do contact us on Twitter (@SYP_Oxford) or email at


Easter Closure and Careers Advice during the vacation

Blogged by Karan Karasinska on March 15, 2018.

The Careers Service will be closed for Easter from Thursday 29 March until Monday 2 April, reopening on Tuesday 3 April. Apart from these days, you can come in to have a 1:1 discussion with a Careers Adviser as normal; our advice appointments are available to book on CareerConnect. However, if you are not in Oxford during the vacation, you can still get careers advice!

  • If you would like to have a discussion by telephone or Skype while you are out of Oxford, you can book a Short Discussion appointment and email us to say you would like the appointment to be over the telephone, or via Skype.
  • The Careers Service also offers e-guidance during part of the vacation period. If you have a careers advice question, you can mail it to A Careers Adviser will normally reply to your email within two working days. We will run this service from Monday 19 March until Thursday 12 April. (Please note that this service is only offered and monitored during these dates and you will not receive a response if your email is sent after Thursday 12 April)

If you require any further clarification of our services, or have a specific enquiry, then please don’t hesitate to get in touch with us: or telephone 01865 274646.

Get Into Teaching

Posted on behalf of Rate my Placement and Get Into Teaching. Blogged by Julia Hilton on March 14, 2018.

Rate my Placement has partnered with the Department of Education’s Get Into Teaching team to help undergraduates across the UK explore all of their career options, even ones you might not have considered.

Get Into Teaching offer tailored advice about different paths into teaching including how you can get up to £28,000 in bursaries alongside your salary.

You can register your interest using this form to hear all about the opportunities. They’re even offering a spot prize of £200 this week to one lucky student that registers to find out more.

Your career is not predestined by your degree choice

Posted on behalf of Lazard. Blogged by Julia Hilton on March 14, 2018.

History of Art Oxford graduate Jimena Nowack is currently working as an Analyst (Retail, Consumer & Leisure) at Lazard. Lazard is a leading financial advisory and asset management firm. Jimena told us more about her transition from the Arts to working in finance. It’s a more common route for Arts and Humanities graduates than you might think!

If you’re contemplating a career in finance but don’t know where to start, book an appointment with a Careers Adviser and join one of the finance societies at Oxford. It’s really important to do your research and meet with firms to really understand what they’re looking for and the roles available. A useful resource to get you started is our Banking and Investment sector overview.
Jimena Nowack, BA History of Art, Christ Church College 2016

A little about me…

I was born in Spain, and I have lived in Buenos Aires, Madrid and the US. Lazard has been my first full-time job and I couldn’t recommend it more: both for Humanities and Sciences students. My background in the Arts is certainly not the most conventional route to a career in investment banking, however, I have never felt any impediment during the selection process, in my day-to-day job or with my future career progression.

Why did you choose this industry?

During my second year at University, I started to consider what I wanted to pursue after university and potential jobs and careers. In my mind, I was destined for a career in the art world, because it made the most sense with my choice of degree. I applied for a summer internship at an auction house and although it was a valuable experience, I realised I wanted a far more challenging day-to-day role with a steeper learning curve and one that was in steady pace with what was happening around the world. During my final year of university, I applied to investment banking graduate roles. I decided not to apply to bulge-bracket firms as I realised from my experience at university that I preferred a smaller, more collegiate environment. One where I could exercise a bit more creativity and is more personalised where everyone is known by their name and their ideas.

What has surprised you most about working at Lazard?

What has surprised me is how close-knit the teams are; how much brainstorming and idea-generation go into the job; and the variety of work and the variety of skills you develop as an analyst. The huge advantage to working in small teams is that you are in direct contact with MDs and Directors – and this is something that definitely does not happen at other/bulge bracket banks. Undoubtedly, there is a financial element to the role (the so-called “number crunching”) but there is also so much more than this. As a Humanities student, I have been pleasantly surprised by the amount of creative thinking required – in finding a creative and compelling, often unexpected, solution to a problem, or coming up with an original idea. On the whole, I have quickly realised that Investment Banking is a lot more about people, personality and ideas – more than what it is usually given credit for.

What advice would you give to students considering a career in Financial Advisory?

I always advise students to try and get a holistic insight into the industry and the company before making any decisions. Anyone who likes being challenged and working hard may be drawn to Law or Management Consulting, but they should also consider Financial Advisory. Don’t assume you cannot successfully transfer to other fields of work. In my team of eight, there are colleagues who studied Linguistics, History, Economic and the Classics and they are now all enjoying a successful career at Lazard

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.