Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
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How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
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Recent blogs about Information for University Staff

Win £100 with the Internship Office Photo Competition!

Blogged by Internship Office on 18/07/2019.

The Oxford University Internship Office Photo Competition is taking place once again in 2019! We are inviting all students who take part in internships facilitated through the Internship Office to submit photos that best represent your internship experience.

Please submit entries for the following categories:

Through an intern’s eyes…

What does your internship look like? Are there images you are seeing each day that would represent your experience in a positive way? Perhaps a snap of your colleagues, your workstation, field trips, events or meetings, appealing views on your way to work, even interesting objects which you associate with your internship. You can be as creative as you like!

You on your internship

We want to see photos of you in your internship environment. This could be a selfie, or you could task someone else to take a picture of you in action on your internship. This could be a posed shot, a journey, an event, meeting or you in your everyday routine on your internship.

Rules and tips

  • To enter the competition, please send your photos by email to internships@careers.ox.ac.uk with the items as file attachments, or using a file transfer service such as WeTransfer or Dropbox. Please state clearly which categories you would like to enter.
  • You may enter five photos for each category (a maximum of 10 photos in total).
  • The winning entries will be decided by a selection panel at the Careers Service.
  • For information on copyright and usage permission, please see the terms and conditions.
  • There will be one prize winner per category, who will each be awarded a high street voucher worth £100.
  • We are looking for photographs that communicate your internship experience in an interesting way. Creativity and imagination will be rewarded!
  • The closing date for this competition is 17:00, Monday 16 September 2019.

And finally, if you need some inspiration, have a look at some of our favourite entries from previous competitions:

2015 Slideshow

2016 Slideshow

2017 Slideshow

Researcher Strategy Consultancy Michaelmas 2019 – Apply Now!

Blogged by Fiona Sinclair on 18/07/2019.

Applications for the Researcher Strategy Consultancy programme are now open

The purpose of the Researcher Strategy Consultancy programme is to provide early career researchers (DPhil students, RAs, and postdocs) with an opportunity to develop the core employability skills required for a transition into analytical, business, or policy roles in the sector.

Particular emphasis is given to business awareness, teamwork, communication and leadership to complement other postgraduate training. This programme enables participants to build on skills that typically develop in designing, planning and conducting complex research projects. Whatever their career plans, including further research and academia, participants can benefit significantly from the programme.

Participants volunteer some of their own time to work in teams, over a 3 month period, to address a strategic issue or business opportunity for a client organisation.

Apply now

Click here to apply. The closing date is Monday 9 September (noon).

We are particularly interested in attracting applicants from across the University to form cross-disciplinary teams to work on our client challenges.

For further information, and for mandatory assessment and training dates, please visit the Researcher Strategy Consultancy webpage. If you have any queries regarding the programme, please email courses@careers.ox.ac.uk.

Goldman Sachs Trader Academy for Women

Posted on behalf of Goldman Sachs. Blogged by Polly Metcalfe on 03/07/2019.

Goldman Sachs are seeking out people with all types of skills, interests and experiences. Even if you’ve never imagined a career in finance, there’s a place for you here. For us, it’s all about bringing together people who are curious, collaborative and have the drive to make things possible for our clients and communities.

If you are analytically minded and interested in learning more about trading, we encourage you to apply to the Trader Academy Programme, available to women graduating in 2021. Through a combination of experiential learning, work shadowing and mentorship you will develop your existing strengths, learn from our professionals and build confidence, providing the ideal launch pad for a career in the financial markets.

  • 3-6 month training academy, aimed at equipping you for a career in trading
  • 3 onsite training days at our offices in London
  • Distance learning via mentoring from traders and access to online resources
  • Career advice and preparation for summer internship interviews

If you would like to attend, please visit the events portal at gs.com/careers/events

Upon registration, please outline in 300 words your interest in trading and why you would like to join the Trader Academy. Application Deadline: 31 July 2019

Banking Insight for women – 24 July

Posted on behalf of Stafford Long Diversity Solutions. Blogged by Polly Metcalfe on 02/07/2019.

FreshLook is a profile-raising event specifically designed to introduce first-year female students (or second-year if on a four year course) to the wide range of careers in investment and corporate banking, held on Wednesday 24 July 2019. Through informative presentations, panel discussions and informal networking, the event offers the chance to learn from professionals working at some of the world’s top investment banks. FreshLook is open to first-year female students from all degree disciplines. It’s a unique opportunity to discover what it’s really like to work in the City – and to ask any questions you might have about one of the most demanding and rewarding careers around.

All the details you need to know…

  • When: Wednesday 24 July, 15:00-19:30
  • Where: City of London. The exact location will be revealed once your application has been approved. Travel expenses are reimbursed up to the value of £75.
  • Participating firms: Bank of America Merrill Lynch, Citi, Deutsche Bank, Goldman Sachs,  Morgan Stanley, Nomura and Royal Bank of Canada.
  • To apply, visit: www.freshlookbanking.com

Each student who successfully has their application approved will have their CV forwarded to the senior recruiters of the banks.

The event is organised by Stafford Long Diversity Solutions. If you have any questions about the event, simply email events@staffordlong.co.uk or find the Stafford Long Diversity Solutions social media details on the website: staffordlongdiversitysolutions.com

International Mathematical Olympiad: Exclusive talk and weekly cash prize competitions

Posted on behalf of G-Research. Blogged by Hugh Nicholson-Lailey on 28/06/2019.

G-Research, a leading quantitative research and technology company and long-standing Oxford recruiter is sponsoring the International Mathematical Olympiad 2019.

Weekly Competitions

To celebrate this, they are launching a weekly mathematical challenge in the style of IMO problems – with a cash prize of £1,000 each week for the first person to submit the correct answer. A ‘warm-up’ taster challenge will go live on Monday 1 July, and the first cash prize challenge will go live at midday Monday 8 July. You will find the puzzles here >>

Exclusive talk on Combinatorics: Monday 22 July, from 18:00

Professor Po-Shen Loh (Carnegie Mellon University), national coach of the USA International Mathematical Olympiad team national coach of the USA International Mathematical Olympiad team will give a talk on combinatorics in London on 22 July.

When Bare Hands Fail: An Interactive Talk on Combinatorics with Po-Shen Loh,

Where: The Royal College of Physicians, 11 Saint Andrews Place Regent’s Park, London, NW1 4LE
When: Monday 22 July, from 18:00
Reserve your place: please email Alex.Whitlcok@gresearch.co.uk – places are limited and first come, first served so register ASAP to avoid missing out!

This interactive lecture will use one of the most difficult problems from a recent USA Mathematical Olympiad exam to illustrate the connections between modern combinatorial problems and theorems and techniques from other branches of mathematics, such as algebra, probability, and even topology.

Free event, and travel to and from the event will be reimbursed – please remember to bring your receipt with you on the day.

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