Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
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How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
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New internships in Laos

Blogged by Caroline Thurston on March 27, 2017.

The Internship Office is now advertising its first ever internships in Laos (the Laos People’s Democratic Republic). The two opportunities are available with Phongsavanh Bank, the first commercial private bank to be established in socialist-governed Laos.

Positions available:

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Both positions offer unique opportunities to gain professional, high-level experience in the banking sector in SE Asia, and to explore a fascinating and little-known country at a time of unprecedented growth and change.

The compensation package for both positions includes a generous monthly stipend, free accommodation, and return travel from the UK.

See CareerConnect for full details of both positions. If, having read this information, you have further queries, please contact the Internship Office Manager: caroline.thurston@careers.ox.ac.uk.

The OX– Postcode Fair 2017

Blogged by John Gilbert on March 27, 2017.
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  • Where: The Careers Service (56 Banbury Road, OX2 6PA)

Explore local opportunities…

Looking to stay in Oxford after you graduate, or over the summer? This fair – for students at Oxford University and Oxford Brookes – brings together employers from across Oxfordshire, all with vacancies for full-time jobs or internships!

… in a wide range of sectors

Attending organisations are drawn from many different industries, reflecting the array of opportunities on offer around Oxford – including Education, Computing, Retail, Finance, Health & Social Care, Science, Not-for-Profits and more…

Meet 30 employers

Full details of employers attending will be in the booklet released online one week before the fair. Already confirmed are:

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IG Charity Hackathon: Applications open now

Posted on behalf of IG and Teens Unite. Blogged by Hugh Nicholson-Lailey on March 24, 2017.
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  • When: Saturday 22 April, 10.00-20.00

Make a difference through technology

Do you have experience in IT development? This is a chance for you to show off your programming skills and challenge yourself – while helping a charity to solve a real-life problem.

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Sign up in a team of 3-5 and join IG’s charity hack in aid of Teens Unite, at our headquarters in the City of London. Applications will be open until Friday 14 April, and places will be allocated on a first-come-first- served basis. Please apply for 1 ticket per team at IG Charity Hackathon

 

Timetable:

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Use our 3D Printer for Free!

Blogged by Karan Karasinska on March 24, 2017.
  • See our 3D printing page for full information!
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  • Or, check out the ‘Popular’ tab: 3D + Animation at Lynda to find out how you can build your own 3D design models.
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Graduate Entrepreneur Visa Endorsement – apply now!

Posted on behalf of Tim Collins. Blogged by Timothy Collins on March 22, 2017.

If you have an idea for a business, have a venture currently in development, or are piloting a new concept, you may be eligible to apply for our endorsement under the Tier 1 (Graduate Entrepreneur) visa scheme, which allows non-EEA nationals who are graduates or post-doctoral researchers to reside in the UK in order to develop their business.

Previously endorsed businesses have included:

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  • Technology start-ups
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The University of Oxford can endorse up to thirty applicants per year. Calls for applications are held four times a year: once in each term, and once during the Long Vacation. The next deadline for applications is Monday 12 June 2017 at 12 noon. Applications are now open, and you must apply via Symplicity (for Said Business School students) or CareerConnect (for all other students/alumni) using the following vacancy IDs:

  • for Students: CareerConnect opportunity ID 25400
  • for Alumni: CareerConnect opportunity ID 25392

You can find more information and details of how to apply on our visa page or on CareerConnect. Alternatively you can email timothy.collins@careers.ox.ac.uk.

All applications must be submitted through CareerConnect or emailed to timothy.collins@careers.ox.ac.uk by Monday 12 June 2017 at 12 noon.

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