Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
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How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
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Recent blogs about Information for University Staff

Interested in a Career in Banking & Finance?

Blogged by Damilola Odimayo on May 24, 2017.

The undergraduate Finance Lab programme run by the Said Business School is a great opportunity to gain practical training, networking and recruitment opportunities in this sector. You don’t need a finance or economics background to get involved, just an interest in improving your financial, valuation and investment skills – the programme is open to all students in their second year of study onwards.

Interested? If so, why don’t you go along to the taster presentation on Tuesday 30th May from 18:00 – 19:30 at the Said Business School (Park End Street OX1 1HP)

Register online to attend.

Applications for the Finance Lab open on 30 May 2017, and admissions are on a rolling basis.

For more information on the Finance Lab, and details on how to apply, please visit the Finance Labs website.

For any questions please contact: OSFL@SBS.OX.AC.UK

Unlocked – Brand Manager roles for students

Blogged by Claire Chesworth on May 23, 2017.

Unlocked is a unique two-year leadership development programme aimed at training graduates to inject new ideas, insights and energy into the rehabilitation of UK prisons as prison officers. They are looking for enthusiastic students to work as Brand Managers and promote their graduate programme at Oxford University; you will need to be a full-time student from September 2017- March 2018.

Full details are on Unlocked’s website. Apply now!

Please check with your college regarding their policy on working during term-time.

 

Make a THIRD Micro-Internship Application!

Posted on behalf of The Internship Office. Blogged by Rachel Sene on May 23, 2017.

Already made two applications for a Micro-Internship? Still keen to gain experience in Week 9?

We have increased the number of applications permitted for students for Trinity Term Micro-Internships! You can now make a third application to one of our remaining Micro-Internships, even if you have already reached your application limit on CareerConnect. With placements still on offer including: award-winning education start-up: Whizz Education, Mental and Physical Health Consultancy: MAP, and a Civil Service Policy Game placement with OUCS, there’s still time to secure a one-of-a-kind placement for Week 9!

See instructions for making a third application below:

  1. Login to CareerConnect to view all remaining Micro-Internship opportunities.
  2. Write your 300 word personal statement and one page CV, and save in pdf format with the title of the vacancy you are applying to.
  3. Email both pdf documents to micro-internships@careers.ox.ac.uk before the deadline (specified on the micro-internship opportunity) with the subject heading: Micro-Internship Application “Vacancy Title”

A member of the Micro-Internship office will be in touch after the deadline to let you know the result of your application. Email: micro-internships@careers.ox.ac.uk for more information.

Please note: if you haven’t made two micro-internship applications yet and would like to apply, please submit you micro-internship application via CareerConnect as normal.

Insight Into Teaching – places still available

Blogged by Emily Game on May 23, 2017.

Insight into Teaching offers the opportunity to spend three days in a UK school with a full programme of lesson observation, involvement with school activities, and possibly the chance to try out some teaching! The programme lasts three days and takes place on Tuesday, Wednesday and Thursday of 9th week this term.

Placements are currently available in secondary schools and further education colleges in both the state-maintained and independent school sectors. Most placements are in Oxford, or nearby towns that are easily accessible from Oxford. We also offer some placements in other parts of the UK.

The programme takes place on Tuesday, Wednesday and Thursday of 9th week this term, 20 – 22 June 2017.

Placements still available:

  • Cambridge – Chemistry
  • London; Harrow, Feltham and Hillingdon – Range of Subjects
  • Oxfordshire Independent – Biology, Economics, Geography, English

How to apply

Available places are offered on a first-come, first-served basis up to the closing date of Wednesday of 6th week, 31 May 2017, so apply early to avoid disappointment. Apply via CareerConnect (select Internship Office & Skills Programmes, and search for Insight into Teaching TT17).

The programme is open to all students at Oxford University.

Find out more – including how to apply – on the Insight Into Teaching webpage.

Science in the European Commission – upcoming event

Blogged by Abby Evans on May 22, 2017.

What can a scientist do in the European Commission? (even after Brexit)

  • When: 28 June 2017, 13.00-14.00
    Where: Physical and Theoretical Chemistry Lecture Theatre, South Parks Road, OX1 3QZ

Olga is a 4th year DPhil student in Chemistry. Last October she set out on an adventure – a five-month traineeship at the European Commission – with no previous experience of working in policy.

The traineeship turned out to be immensely enriching, and Olga is keen to share her experience as a scientist in Brussels and at one of the Commission’s Joint Research Centres in Italy with other science DPhil students and postdocs who might be interested in applying for the programme, as well as with anyone who is curious about how science is used in public policy.

The paid traineeships are a continuous scheme and do not require EU citizenship.

All are welcome to this informal session to find about more about opportunities for scientists in the European Commission. No registration needed, just come along.

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