Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
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How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
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Recent blogs about Information for University Staff

Civil Service Fast Stream applications

Blogged by Hugh Nicholson-Lailey on September 22, 2017.

About the Fast Stream

The Civil Service Fast Stream graduate programme develops people from all kinds of backgrounds to be leaders of the future. Applications are open now, with a deadline on 26th October.

The Fast Stream offers a dynamic career path for people with the imagination to see things not just as they are, but how they could be, and who want to make a real difference to the world. There are 15 different schemes, so visit the Fast Stream website to learn more and make your application by the closing date of 26 October: the information on the site is comprehensive.

The Civil Service consistently is striving to reflect the communities they serve and Fast Stream recruitment has a strong commitment to open competition and talented individuals living with a disability or health condition are supported during the assessment process, and throughout their Civil Service career. In addition, they operate a Guaranteed Interview Scheme: for candidates that have a disability and meet the minimum qualifying criteria for their chosen scheme, it may be possible to skip part of the first stage of the assessment process.

Michaelmas events

To learn more, why not come to one of the following events organised by the Careers Service:

  • Monday 9 October, 14:15-15:30: Civil Service Fast Stream Panel at the Careers Service*, 56 Banbury Road
  • Saturday 14 October: 13:20-14:05: Making a Difference – Graduate Schemes and Careers with Social Impact at the Oxford Career Fair, Examination Schools.

*Anyone who may need help to access this event at the Careers Service should contact us in advance either by email to  reception@careers.ox.ac.uk or telephone 01865 274646. 

Deadline

Apply to the Fast Stream by 26 October 2017.

 

Columbia Law School – Admission Q&A

Posted on behalf of Columbia Law School. Blogged by Juliet Tomlinson on September 21, 2017.

Columbia Law School are hosting an online Q&A information session on Tuesday 3 October, 13.00 EST (18.00 BST). The session will cover the admissions process, the curriculum, student life and careers. Register online to take part.

 

The Careers Service needs your help!

Blogged by Timothy Collins on September 21, 2017.

We need your help to unload this years Careers Guide!

If you are interesting in getting paid for assisting at the Careers Service for a couple of hours on the morning of Thursday 28 September, please contact timothy.collins@careers.ox.ac.uk for details of payment and schedule. Email us no later than Monday 25 September at 17.00 with your full name, area of study and college/department if you’re interested!

 

 

 

The Oxford Careers Fair 2017

Blogged by John Gilbert on September 12, 2017.
  • When: Saturday 14 October, Exhibitors from 11.00-14.30
  • Where: Exam Schools

Find a job or internship at our main fair of the year!

  • Meet over 60 recruiters at our fair for all sectors
  • Find graduate schemes and internships in all the main career sectors that Oxford graduates enter – and dozens not included in our other fairs
  • Explore a huge range of careers from teaching to technology, and from social care to sport!

Learn about careers at our fair talks

  • Engaging with Organisations as a Disabled Student (10.00-10.45 – pre-fair talk – register in advance on CareerConnect)
  • How Can the Careers Service Help Me? And How to Make the Most of the Fair! (11.15-11.35, repeated at 12.15-12.35 and 13.15-13.35)
  • Getting Started with your Career (11.15-11.45)
  • Internships and Work Experience: Timeline of What to Do and When (12.00-12.30)
  • Business Career Alternatives to Management Consultancy (12.35-13.20)
  • Making a Difference – Graduate Schemes & Careers with Social Impact (13.20-14.05)

Get your CV checked at our CV clinic

  • Get one-to-one feedback from visiting recruiters
  • Just bring your CV and turn up! Appointments are given on a first-come, first-served basis.

Meet over 60 recruiters!

Visiting employers include:

  • Amazon
  • Ark Teacher Training
  • ATASS Sports
  • BAE Systems
  • Baillie Gifford
  • Brainlabs Digital
  • Cancer Research UK
  • City Football Group
  • Cognita Schools
  • Dyson
  • EF Education First
  • Frontline
  • GSK
  • IBM UK Ltd
  • Institute for Fiscal Studies
  • Jaguar Land Rover
  • Kraft Heinz
  • London Business School
  • Mars Inc.
  • Metaswitch
  • National Audit Office
  • Newton Europe
  • NHS Leadership Academy
  • Office for National Statistics
  • Oxford Hub
  • Procter & Gamble
  • Sanctuary Group
  • SCG Chemicals Co.
  • SEO London
  • Shell
  • Softwire
  • Sparx
  • Susquehanna
  • Teach First
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  • TPP
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