Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
Oxford logo
How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
Loading... Please wait
Recent blogs about Information for University Staff

How will real estate be used differently in 10 years’ time?

Posted on behalf of Oxford Real Estate Society. Blogged by Polly Metcalfe on November 16, 2017.

The Oxford Real Estate Society invites entries for its 2018 essay competition. The topic is “How will real estate be used differently in 10 years’ time?”. Entrants are invited to submit an initial proposal of c.100 words by 31 Jan 2018. These will be reviewed and a group of entrants will be selected to expand their synopsis into an essay of 800-1000 words, due for submission by 28 Feb 2018. The winning entry will receive £1,000 and the opportunity to present the key ideas of their essay at the 2018 OxRES Conference. Students of all disciplines and backgrounds are encouraged to apply and no previous real estate experience is required. For further information please email competition@oxres.org.

Train to Teach, Oxford

Posted on behalf of Get Into Teaching. Blogged by John Gilbert on November 16, 2017.
  • When: Thursday 23 November 2017, 16:30 – 20:00
  • Where: Macdonald Randolph Hotel, Oxford 
  • Book: via the Get Into Teaching website.

The UK Government’s free Train to Teach Roadshows will provide you with a wealth of information on how to get into teaching and how to apply for training in your region.

Don’t miss your opportunity to find out more. Drop in at any time during the event, allowing at least two hours to:

  • first attend a presentation on the different teacher training options – these will take place at 17:30 and 18:30
  • speak to teaching experts to receive advice on your training options – please check your eligibility for teacher training before coming along to this event
  • receive personalised advice on your UCAS application – don’t forget to bring a copy of your personal statement with you
  • talk to practising teachers about life in the classroom
  • meet representatives from schools and universities that deliver teacher training in your region to find out about their courses and entry requirements

To find out more, see the Get Into Teaching website.

International internships with Ashinaga

Posted on behalf of Ashinaga. Blogged by Julia Hilton on November 16, 2017.
  • When: 23 November 2017, 17:00 – 18:00
  • Where: The Careers Service, 56 Banbury Road

Ashinaga is the third largest charitable organisation in Japan. In the past 45 years Ashinaga has raised over $1bn to enable more than 100,000 orphaned students to complete higher education in Japan. Ashinaga offers over 100 internships a year in our Japan, Uganda, and Senegal offices throughout the year. These internships are largely focused on the Ashinaga Africa Initiative. This is an academic leadership program that aims to provide an opportunity for higher education at the world’s leading institutions of higher education to orphaned students from 49 countries in Sub-Saharan Africa. The goal of the program is to nurture future leaders who will contribute to democratic realization, economic development, and poverty eradication in their home countries post-graduation. One outstanding student from each Sub-Saharan African country will be selected to join the program every year. Ashinaga will provide these students with the training, opportunities, and finances necessary to study at academic institutions around the world.

Students from all disciplines are welcome to attend this short presentation, after which there will be time for questions with the President of Ashinaga, the former head of our Ugandan office, and ex-interns who now work in our Tokyo office. Students with an interest in Africa, Japan, development, education, leadership, and the third sector are particularly welcome.

Find out more on Ashinaga’s website.

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.