Information for Oxford University Staff | The Careers Service Information for Oxford University Staff – Oxford University Careers Service
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How to help students wanting careers advice
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Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student
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If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work
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Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 December 2019.
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Recent blogs about Information for Oxford University Staff

Remote work opportunities through the Summer Internship Programme

Blogged by Corina Lacurezeanu on 01/04/2020.

The Summer Internship Programme continues to advertise exclusive internships to Oxford students at all levels of study!

The fantastic range of remote working opportunities includes the chance to work with the UN, legal companies, aerospace organisations, start-ups and museums.

You can browse all remote internships available through the programme on CareerConnect. Please note you can now apply to an unlimited number of summer internships with an application deadline of 13 April 2020.

To find help with your applications, have a look on our website for advice on writing your CV and personal statement. Useful information is also available in the Essential Internship Guidance page and in our comprehensive Application Support Guide (pdf).

If you would like to have a discussion by telephone, you can also book a Short Discussion appointment with one of our Careers Advisers.

We are really impressed with the flexibility of many internship hosts who are now adjusting to the restrictions posed by the coronavirus pandemic. Many international and UK hosts who previously advertised internships through the programme have adapted or converted their internships to remote working. However, it is unavoidable that some internships are no longer taking place as they cannot be moved or held remotely.

If this is case the for you, please explore other ways to spend your summer, with volunteering and employment opportunities.

The Micro-Internship Programme: Trinity term 2020

Blogged by Corina Lacurezeanu on 01/04/2020.

We are delighted to announce that the Micro-Internship Programme will be launching on 22 April for Trinity term 2020.

This term, all micro-internships will be completed remotely from home during week 9 (22-26 June 2020) and/or week 10 (29 June – 3 July 2020) of Trinity term.

Keep an eye on our newsletters and social media channels for more information.

Exploring volunteering and employment opportunities

Blogged by Corina Lacurezeanu on 01/04/2020.

Despite the setbacks caused by the outbreak of coronavirus, the Careers Service and Internship Office continue to support Oxford students in their career and personal development. We realise this is especially needed for those who are unable to apply for internships, or have had an internship cancelled.

Our Careers Advisers have put together a list of opportunities that can make a difference to your CV during the coronavirus pandemic.

See below a list of volunteering and employment opportunities

Teach First Training Programme Update

Posted on behalf of Teach First. Blogged by Corina Lacurezeanu on 01/04/2020.

More than ever, great teachers are going to be needed in September and Teach First is committed to making sure this happens. Whilst the Covid-19 measures have impacted how we do things, they have not impacted what we do. Teach First is still open for applications and our deadline is approaching. We have adapted our assessment process, so that our applicants can secure their place through an online selection day.

Become a future leader and make a difference every day on the largest teacher training and leadership programme in the UK.

Duration Two years (Optional third year to complete Master’s). June 2020 – five-week introductory training; September 2020 – start in the classroom

You can find out more on how to apply on the Teach First website to secure your offer.

Data Science Bootcamp: Applications close 5 April

Posted on behalf of Pivigo. Blogged by Hugh Nicholson-Lailey on 01/04/2020.

Pivigo, providers of the London-based Science to Data Science (S2DS) programme have moved their August programme to their remote learning model – it will be the 12th time they have delivered the S2DS bootcamp via distance learning, so a tried and tested teaching model.

Applications close this Sunday, so move quickly if you are an analytical DPhil or MSc student or recent graduate interested in making the transition to a data science career. For details, visit the Science to Data Science website: www.s2ds.org 

The bootcamp will provide both training and support whilst you work in a virtual team on a commercial data science problem for a commercial organisation. Over the 5 weeks of the programme, you should develop increased confidence and expertise, real-life experience and a new network within the learning cohort and S2DS alumni group.

Applications are invited from people who:

  • DPhil/PhD or MSc in an analytical science
  • Intermediate programming skills in Python, R, Java or similar
  • Documented experience in use of mathematical and statistical methods
  • Excellent communication skills in writing and speaking
  • Strong desire to transition into a data science career

Successful applicants are required to pay a £800 registration fee, but there are no additional costs beyond that.

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