Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
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How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
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Recent blogs about Information for University Staff

Free Practice for Psychometric Recruitment Tests

Blogged by Hugh Nicholson-Lailey on 12/09/2018.

Since the beginning of September, your Careers Service is providing free access to a comprehensive range of practice materials to help students and alumni prepare for the recruitment tests commonly used by companies in recruitment.

This service provided by JobTestPrep covers pretty much the full spectrum of recruitment psychometric tests and also includes practice materials specifically developed to mirror the tests used by individual named companies. So whether you are looking to prepare for verbal and numerical reasoning tests, or e-tray exercises, or the Watson Glaser tests used by nearly all law firms, the free access we provide will help you to prepare and practise.

Matriculated students and alumni must apply to the Careers Service for an Access Code. This will give you 12 months free access to the site from the first time that you log in with the code. To request a code, sign-in to your Oxford CareerConnect account and submit a query via the Queries tab using the title: Request for JobTestPrep Access Code.

An additional free resource offering a whole bank of tests is provided for us by Practice Aptitude Tests, and this can be accessed by anyone who has an Oxford University email address. To access this service, simply register using an email address that ends .ox.ac.uk. 

Full advice is given in our briefing on Psychometric Tests.

Work Experience Programme for Disabled Students

Posted on behalf of Leonard Cheshire: Change 100. Blogged by Polly Metcalfe on 10/09/2018.

Change100 is a programme of paid summer work placements and mentoring.

It’s 100 days of work experience that can kickstart your career!

Change100 aims to remove barriers experienced by disabled people in the workplace, to allow them to achieve their potential. They partner with 90 organisations including Barclays, the BBC, Skanska & Lloyds who believe disability isn’t a barrier to a brilliant career.

It’s designed to support the career development of talented university students and recent graduates with any disability or long-term health condition, such as:

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Who is Change100 for?

To apply to Change100, you must meet all the following criteria:

  • have a disability or long-term health condition.
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*If your academic performance has been affected by mitigating circumstances related to your disability or health condition, these will be taken into account. Please get in touch to discuss this.

Applications for Summer 2019 will open on Monday 24 September and close on Wednesday 16 January 2019.

For more information and to register your interest, click here.

Free Female Leadership Event – London

Posted on behalf of Girls in Leadership UK. Blogged by Polly Metcalfe on 10/09/2018.

Girls in Leadership UK is pleased to announce their launch with the ‘Learn to Lead’ event. The evening will be packed with inspiring speakers, life-changing stories of women in leadership across different sectors including Banking and Law. Our panel of speakers will provide you with detailed and practical advice on how to lead in your chosen field as well as lessons from their leadership journeys. Learning to lead is a poetically vast and exciting theme. The discussions will leave you feeling energised and inspired for creating your own wonderful adventures at whatever stage. Attendees will also have the opportunity to network with the speakers, guests and other attendees.

Schedule

18:00-18:10 Introduction

18:10-18:20 Keynote speaker Sophie Khan

18:20-18:45 Panel Q&A

18:45-19:00 Questions from the audience

19:00-19:15 Closing remarks

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Postgraduate study in Canada – EduCanada event in London

Blogged by Abby Evans on 07/09/2018.

Students and their families are invited to this completely free event at Canada House in London to learn about postgraduate study opportunities in Canada and to meet informally with Canadian universities and colleges to get any questions answered. Advance registration is required to attend – find out more and book your place here.

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Bar Pro Bono Unit: Caseworker Volunteering Opportunities

Posted on behalf of Bar Pro Bono Unit. Blogged by Annie Dutton on 15/08/2018.

The Bar Pro Bono Unit is the Bar’s national charity, based in the National Pro Bono Centre on Chancery Lane, London, which helps to find pro bono legal assistance from volunteer barristers. They are seeking dedicated and enthusiastic individuals to volunteer as Academic Year Casework Volunteers 

This is a fantastic opportunity to obtain unique exposure to the Bar as a profession and to a wide range of areas of law. By volunteering you  will  learn a great deal about the practical working of the courts and the needs of litigants in person which should complement your studies.

You will be assisting the caseworkers one day per week, over a four month period. Tasks will include:

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Closing date for applications: Monday 27 August 2018 at 23:00

Requirements

You must have completed at least one year of law-related study or law-related work.

Previous volunteer’s feedback:

“I would strongly recommend to anyone interested in pursuing a legal career to try and spend some time with the BPBU. Not only does it look great on your CV, it also helps you hone crucial skills such as succinctly summarising the key facts of a case and identifying the relevant legal issues, something that should stand you in good stead for any pupillage or training contract interviews. The staff are all wonderfully welcoming and helpful, and whilst a key benefit is the range of areas you will experience (anything from Defamation to Child Protection), they will also accommodate specific requests to see more work in certain areas. Ultimately you are doing genuinely important work that makes a material difference to people’s lives, whilst being supplied with copious amounts of tea and cake. What’s not to like?”

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