Employer Events | The Careers Service Employer Events – Oxford University Careers Service
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How to book

One way to promote your organisation to Oxford University students is to visit Oxford and hold a presentation or other event (for example, a dinner or drop-in session). Our Employer Relations Team co-ordinates and advertises employer events in Oxford to help you get the maximum number of attendees.

Michaelmas Term slots

In 2019, Michaelmas Term runs from Monday 14 October to Friday 6 December.

Lunchtime and evening slots are potentially available throughout for all sectors.

Finance Sector firms (including Banking and Investment, Accountancy and Professional Services or Insurance firms): as in previous years, due to the expected high demand for presentation dates, we will again offer two slots starting at 18:00 and 19:30 each evening for this sector.

Bookings open for Michaelmas Term, by email, from

  • 10:00am on Monday 11 March 2019 for Recruiters’ Group members
  • 10:00am on Monday 25 March 2019 for all other employers

Requests will be considered in the order they are received.  If any emails are received before 10:00 on the date given above you will be asked to resend the email after 10:00.

Please do not assume your booking request has been successful until you have received a confirmation email from us.

Each organisation can initially book in a date for their main presentation/event only. Organisations wishing to request slots for any events in addition to their main presentation/event are welcome to do so after 1 May 2019

Hilary & Trinity Term slots

If you wish to enquire about presentations in the spring (Hilary) term 2019, please contact us  (presentations@careers.ox.ac.uk) with your preferred dates. If you wish to enquire about about presentations in the summer (Trinity) term 2019, please contact us after 7 January 2019 .

In 2019, Hilary runs from Monday 14 January to Friday 8 March and Trinity runs from Monday 29 April to Friday 21 June.

Booking system

The Employer Relations Team operates a booking system for organisations wishing to hold an event.  To request a date for your presentation/event please email presentations@careers.ox.ac.uk with the following information:

  • As many dates as possible on which you would like to hold your presentation (at least three). We will assume you wish to hold your event in the evening unless you specify otherwise. In Michaelmas Term, if you are a Finance Sector firm, please ensure you also state whether you wish to book the 18:00 or 19:30 slot.
  • Contact details so that we can offer alternative dates if your preferences are unavailable.
  • The primary sector for your organisation (Finance; Law; Consultancy; IT & Computing; Consumer Goods & Retail; Engineering & Manufacturing; Energy & the Environment; Media & Journalism; Education; Academia & Higher Education; Public Sector; Arts & Heritage; Advertising & Marketing & Communications; Health & Social Care)

Please do not assume your booking request has been successful until you have received a confirmation email from us.

Said Business School

Said Business School arrange their own programme of events for MBAs and/or MFEs, therefore, please contact them directly (careers@sbs.ox.ac.uk) regarding events targeted at these students.

After you have booked a date

Finding a venue

Once the date is confirmed, you are responsible for arranging your own venue, catering etc. The Employer Relations Team can provide a list of some possible venues, and our own are listed below under ‘Room Hire’.

Providing event details

Once your booking has been confirmed, we will ask you to complete a presentation/event form for the information we need to advertise your event.

It is assumed that events are open to all students at the University. If you wish to target specific groups of students, please inform students of this by including details of those you wish to target in the description for your event on your presentation form.

For maximum publicity it’s best to complete and return this form as soon as possible.

Room hire at the Careers Service

Information about room hire at the Careers Service is detailed below. The Employer Relations Team can also provide a list of some alternative venues around Oxford.

Room hire for external organisations

All rates are listed below. Members of our Recruiters’ Group can book rooms for discounted rates.

Centenary Room – capacity 60 seated

Rate Recruiters’ Group Partners Recruiters’ Group Associates All other recruiters
Per day £309 £495 £620
Per half day / evening £186 £299 £372


Garden Room – capacity 30 seated

Rate Recruiters’ Group Partners Recruiters’ Group Associates All other recruiters
Per day £224 £357 £448
Per half day / evening £116 £190 £235


Interview rooms

(Two available for 1:1 appointments)

Rate Recruiters’ Group Partners Recruiters’ Group Associates All other recruiters
Per day £50 £79 £101
Per half day / evening £29 £41 £49


Employer suite

This comprises two interview suites within the Garden Room and a reception area for candidates.

Rate Recruiters’ Group Partners Recruiters’ Group Associates All other recruiters
Per day £309 £495 £620
Per half day / evening £186 £299 £372


For queries about room hire at the Careers Service, please contact Philip Richardson:

Email: philip.richardson@careers.ox.ac.uk

Telephone: +44 (0)1865 274635

Advertising your events

Providing you book into our presentation schedule, we will advertise your event on our events calendar in CareerConnect . This lists all events in the term, including basic event information (venue, time, etc.) as well as a short description of the event and any booking or registration details. The information will be accessible to all students and alumni. Once you have booked into our schedule we will send you an event form to complete. In order for your event to be included on the online events calendar for the appropriate term we ask that we receive your completed presentation form as soon as possible.

For Michaelmas Term events, in order for your event to be included in the online events calendar before term starts, we ask that we have received your completed presentation form by Monday, 9 September 2019. The events will go live later in September. Any forms received after this date will be added to the events calendar as soon as possible.

Each week during term, basic details about upcoming events in Oxford will be advertised in our weekly newsletter. Oxford students will then be able to click through to CareerConnect for further details.

If you do not co-ordinate your presentation/event date through the Employer Relations Team and it clashes with that of another organisation in your sector, we will be unable to advertise your event.

Additional advertising

You may wish to also advertise by promoting your event through student societies, departments, colleges or by using the Careers Service’s e-shot and mailing services. It may be helpful to discuss your strategy with a careers adviser linked to your sector.

Event attendance

Event Attendance

We co-ordinate bookings and advertise your events as explained above, to help get as many students as possible to attend.

Please be aware though that we cannot guarantee attendance numbers for events. Last year student attendance numbers for events was very varied. Additionally, in some sectors attendance numbers may drop significantly in the latter part of term.


The Careers Service is not able to organise sign-up for an event on your behalf. You will need to provide a web address or email address or telephone number if you wish students to sign up, which should be given on the presentation form.

Alternatives to presentations

If this is the first time you are planning to present to University of Oxford students, you may wish to consider attending one of our fairs as an alternative option (please see our information on fairs for further information). You are also welcome to contact us at presentations@careers.ox.ac.uk if you would like to discuss your plans and ideas.

There are normally 150+ employer events taking place in Oxford during Michaelmas Term (plus events organised through student societies and departments etc which are arranged independently of the Careers Service). If your recruitment schedule allows it, you may find your event stands out more in Hilary Term, and gets better attendance numbers.

Contact us

Should you have any queries regarding presentations / events please contact the Employer Relations Team on 01865 274663 or email presentations@careers.ox.ac.uk.

For room hire at the Careers Service specifically, please contact Philip Richardson on 01865 274635 or email philip.richardson@careers.ox.ac.uk.

This information was last updated on 15 March 2019.
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Week 8:

  • Friday 3 December – Civil Service Interview Support: Only for candidates continuing in the process, one-to-one advice sessions: booking essential.
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