E-shots & Mailings | The Careers Service E-shots & Mailings – Oxford University Careers Service
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Many employers undertake mailings throughout the year to promote their organisation to Oxford University students. These most often publicise Oxford presentations but may also be used to draw attention to other events, specific job opportunities or competitions. For many employers a mailing is a useful means of introducing themselves to the students and for raising student awareness of their company and the opportunities they provide. You will be able to target your mailing at those students who are most interest in hearing from employers in your industry sector.

The Careers Service undertakes about 120 mailings per year on average (split between the paper mailshot and e-mailshot services). Our aim is to facilitate contact between employers and students and to provide the best possible assistance in furthering your Oxford University marketing plan.

The Careers Service offers two different mailing opportunities; a paper mailshot service and e-mailshots. While we welcome recruitment agencies acting on behalf of named clients, we cannot advertise the services of the recruitment agencies themselves. We are also unable to distribute surveys.

E-mailshots

The e-mailshot service is carried out through our system, CareerConnect. One of the many functions that make up this system is the ability for students to register to receive employer mailings. Please note that the student registration is voluntary and marketing preferences are of course updatable, therefore the numbers will fluctuate marginally throughout the year.

To ensure that your message reaches the right students you are able to target all students interested in receiving information about your industry sector or any combination of students by graduation year within that group.

Year Groups

Undergraduate

  1. Graduating 2019 – Finalists of 3 and 4 year undergraduate courses
  2. Graduating 2020 – Penultimate year students of 3 or 4 year undergraduate courses
  3. Graduating 2021 – First year students of 3 year courses, and second year students of 4 year undergraduate courses
  4. Graduating 2022 – First year students of 4 year courses

Postgraduate Taught (PGT)

These are a combination of one year taught masters students and two-year taught and research master’s students (called MPhil at Oxford)

Postgraduate Research (PGR)

These are primarily PhD students (called DPhil at Oxford) but also our MSc by Research students (these are students on a programme of supervised independent research resulting in a masters qualification).

Cost

See our price list for employer e-mailshots

See our price list for employer e-mailshots here. Please note that the actual student numbers may be different from those shown in the price list grid if you select multiple sectors of interest, as selections could end up containing duplicates. The Employer Relations team will email you with the final figure of students your e-shot will reach.

There are reduced rates for Associate members of our Recruiters’ Group with members receiving a 20% discount on their total bill. Partner members of our Recruiters’ Group can send targeted E-mailshots for free

Practicalities

To ensure your message stands out to students we limit the number of e-mailshots sent per industry sector to a maximum of three per day. This is generally only relevant for our busiest weeks (the first four weeks of our Autumn term).

Whilst we appreciate it is not always possible, please provide us with a window, rather than a fixed date for your mailing so we are able to maximise its impact.

We require three working days’ notice to send out an e-mailshot. Requests should be submitted by 12 noon, three working days in advance.  However, we will always try to accommodate short notice mailings within the above constraints if at all possible.

We only accept requests for mailings via the online form.

Click here to submit a request for an e-mailshot

Once your request has been submitted (using the online form) we are unable to accept corrections or edits so please ensure you are happy with the content before submitting.

You will receive a confirmation email once your email has been sent detailing the time of sending.

You will receive a separate communication from our finance team after the email has been sent containing your invoice for payment.

The Careers Service retains the right to refuse sending emails that we deem inappropriate, for example messages contacting discriminatory or inflammatory content.

If you need additional help or have any other questions please email mailings@careers.ox.ac.uk.

Paper mailshots

Direct paper mailings are personally addressed and sent to students at their college address. In terms of selection you can choose to target students on the basis of:

  • Year Group – finalists / penultimates
  • Course – undergraduate / postgraduate
  • Subject – from ancient history to zoology
  • Nationality

Cost

There is a £50 administration fee plus £1.25 per person charge for sending a paper mailshot. There are reduced rates for members of our Recruiters’ Group, with Associate members receiving a 20% discount on their total bill and Partners receiving at 50% discount. Organisations that are not members of our Recruiters’ Group can send a maximum of two paper mailshots per term; Associates, five; and Partners a maximum of ten.

Practicalities

The ‘paper mailshot request form’ will guide you through the process of selecting the most appropriate students. It includes the details of the degree courses studied at Oxford University at both Undergraduate and Postgraduate level. It also includes the average number of students who take this course each year.

These numbers can fluctuate each year, and so once you have decided who you wish to send your mailing to please contact us via email on mailings@careers.ox.ac.uk – and we will be able to give you an exact number of students in that particular subject / year group etc.

Once the details of your paper mailing are confirmed, please send any materials to: Mailshots, Oxford University Careers Service, 56 Banbury Road, Oxford, OX2 6PA. At peak times, please allow 5 working days from the receipt of your materials for us to process them and send them out, although we will always do our best to turn any urgent requests around in less time. Unfortunately due to distribution restrictions we can only send out mailings that are a maximum of A5 sized. This, however, gives plenty of possibility for flyers, postcards and letters etc depending on the information you want to convey.

This information was last updated on 17 September 2019.
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Recent blogs about E-shots & Mailings

OXFO L.E.V8 Accelerator

Posted on behalf of Oxford Foundry. Blogged by Mike Moss on 20/09/2019.

OXFO L.E.V8 (Elevate) at the Oxford Foundry is the University of Oxford’s most diverse accelerator. The programme takes in up to 12 high potential ventures a year and is designed to support and nurture early-stage start-up teams affiliated to the university.

Oxford students, staff and alumni can get six months free support to build their venture. This includes mentorship, masterclasses, and access to the Foundry’s global network of investors and partners including Biz Stone, Cofounder of Twitter and Medium, Jenny Tooth OBE, UK Business Angels Association, Professor Bill Aulet, MIT, Paul Polman, CEO of Unilever, and Robin Saunders, Managing Partner at Clearbrook Capital.

Ventures also get support to build a team – many ventures have met their cofounders through the Foundry, along with leadership and resilience skills support, financial, business, pitching, product-market fit, customer development and legal advice.

To date, the Foundry has supported 19 start-ups who have raised £7m, created 70 jobs and are having a global impact across sectors including retail, medtech, energy, publishing, fintech and more.

The accelerator is based in our Oxford Foundry building on Hythe Bridge street and runs from 18 November 2019 to May 2020.

“The Foundry has accelerated our growth by providing a space devoted to entrepreneurship, giving us access to people with diverse talents and expertise, and to its network of investors. It has been incredible. Such growth wouldn’t have been possible without the Foundry. We are now focused on raising capital and sales and marketing. We want to sign ten new clients by the end of the year.” Jason Lacombe, CEO, Veratrak.

We welcome solo founders and teams and it’s a fantastic chance to be part of a supportive and expert community.  The programme is equity-free.

Apply online on the Oxford Foundry website. Deadline: 30 September 2019.

AstraZeneca and BBSTEM Collaboration Event in Cambridge

Posted on behalf of AstraZeneca and BBSTEM . Blogged by Claire Chesworth on 20/09/2019.

AstraZeneca have joined forces with BBSTEM to provide an opportunity for university students and recent graduates of an African or Caribbean heritage to visit AstraZeneca and learn about their Early Talent opportunities.

BBSTEM is a non-profit organisation campaigning for balance and representation of Black individuals in science, technology, engineering and maths. They are offering this event specifically for University students from 2nd year Bachelors/Masters to Post-Doc, who are currently studying a STEM subject on track to receive a 2.1 or equivalent.

The event will be taking place in Granta Park, Cambridge on Wednesday, 16 October. Apply through the Eventbrite form.

Spaces at this event are limited to 40, first come first served. When you apply you will need to submit a 100 word paragraph about your interest in the pharmaceutical industry and the benefit this day will bring for you.

Mewburn Ellis – Patent Open Day in Bristol

Posted on behalf of Mewburn Ellis . Blogged by Claire Chesworth on 20/09/2019.

Mewburn Ellis are running an open day at their Bristol office on 1 November for students who are interested in finding out more about life as a Patent Attorney. The day will include talks from their current trainees and attorneys, as well as practical exercises.

Primarily these days are aimed at those studying STEM subjects at any level, intending to join us as a trainee patent attorney in 2020.

Book your place now by going to their online registration page.

Places fill up quickly so sign up soon to avoid disappointment.

Inns of Court BPTC Scholarships open on 20 September and close on 1 November 2019

Blogged by Julia Sadler on 18/09/2019.

Qualifying as a Barrister can be a very expensive business; barristers’ chambers don’t offer the same sponsorship opportunities as law firms. However, the four Inns of Court (Middle, Inner, Gray’s and Lincoln’s Inn) offer over £5 million in awards, scholarships and bursaries to aspiring barristers.

Applications for scholarships designed to support your BPTC (the Bar Professional Training Course) year, from all four Inns, open on Friday 20 September and close on 1 November. Previous stats show that roughly one in three applicants are awarded a scholarship on average. Find out more at the the individual Inns’ websites:

Civil Service Fast Stream: 4-week application window opens soon!

Blogged by Hugh Nicholson-Lailey on 17/09/2019.

The Fast Stream application window will open for 4 weeks only, from 26 September to 12:00 (noon) on 24 October for:

  • Full-time positions starting September 2020
  • Summer Diversity Internship Programme (SDIP) for penultimate year students, July-August 2020

The Fast Stream offers the opportunity to contribute to fast-paced work that touches the lives of everyone in the UK. See the Fast Stream career pages and FAQs for comprehensive details of all 15 ‘streams’, check eligibility criteria and learn about the application process. Keep up to speed and hear daily from current fast streamers via social media – this year all brought under one umbrella via the Fast Stream Social Wall.

Oxford’s recently updated Government and Public Admin briefing provides our latest insights and advice about preparing for Fast Stream applications – and offers ideas on other routes into the UK civil service and public sector careers in general.

Check details on CareerConnect for events throughout Michaelmas Term, including:

Week 1:

  • Monday 14 October – 14:15-15:30 Insight into the Civil Service Fast Stream: Hear from a current Fast Stream Generalist, and one of this summer’s SDIP participants
  • Saturday 19 October – 11:30-12:15 Graduate Schemes and Careers With Social Impact Panel discussion at the Oxford Careers Fair, Exam Schools

Week 3: 

  • Monday 21 October – 14:15-15:30 Career lounge on Fast Stream Applications  Careers Adviser-led chat and questions from the audience on application process.
  • Thursday 24 October – 12:00 (noon) Application Deadline

Week 6: 

  • Thursday 21 November – 13:45-17:00 Civil Service Policy Game: Interactive role-play to provide policy advice for Minister’s decision. Booking essential

Week 7: 

  • Friday 27 November –  Civil Service Interview Support: Only for candidates continuing in the process, one-to-one advice sessions: booking essential.

Week 8:

  • Friday 3 December – Civil Service Interview Support: Only for candidates continuing in the process, one-to-one advice sessions: booking essential.
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