The Internship Programme (Employer Info) | The Careers Service The Internship Programme (Employer Info) – Oxford University Careers Service
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Reasons to offer an internship

Hiring a full-time summer intern can be of value to any type of organisation. You gain an additional member of staff at a relatively low cost who can be assigned to a specific project. In return the intern is exposed to new skills and work in a specific industry sector. Our students are bright, inquisitive, analytical, talented, hard working, energetic and ambitious and can provide you and your organisation with creative input and quality results.

Participating in The Summer Internship Programme is also a great way to promote your organisation among our students and to develop a direct link with Oxford University. Internships advertised through the Programme receive a huge amount of attention from both undergraduates and postgraduates and employers offering internships receive dedicated support from the Careers Service’s Internship Office.

Recommendations from partner employers

“The experience is just wonderful. Students interact with other researchers and students in our Centre, work hard and share strong academic knowledge.” Jean P Ometto, National Institute for Space Research

“Our experiences indicate that the internships we provide are greatly valued and enjoyed by the students who come to us. We remain in long-term contact with the majority of them. They make an extremely worthwhile and special contribution to our institution’s life and work. No praise could be too high.” Bob Clark, Auchindrain Trust

Very clear process, efficient communication and continued support. It has been so good that we continue year after year to open positions with the Summer Internship Programme.” Sarah Hoeksma, Social Policy and Intervention Department

We have benefitted from the programme for several years now and the students we take on always greatly enrich our educational provision. The process is simple and smooth and a positive experience all round.” Rosie Cammack and James Mace, RSPCA Mallydams Wood

The interns we received this year have been a real value to our programmes. We appreciate their enthusiasm, passion and commitment to their research projects. Excellent programme, excellent assistance from Internship Office staff, excellent interns. Very interested to continue next year. Dr Lyudmila Kadzhaya, Perm State University

Participating in the Summer Internship Programme is mutually beneficial for the company and the students. It is always sad to see them go after the 8 weeks but great to see how much they have learnt in that time. Jo Sobek Brown, ATD Bio

Suitable internships

Although every internship offers a unique experience, it is expected that they will comprise the following common elements:

  • An internship for one or more students which will be exclusively offered to Oxford students and only advertised through the Oxford University Summer Internship Programme;
  • Full-time work for 4-12 weeks, generally undertaken during the summer vacation.  Undergraduates should not do an internship exceeding 8 weeks in duration unless they are finishing (final-year) students.
  • A defined project, which creates real value for the host organisation and a valuable learning experience for the student
  • Interaction with an assigned supervisor or mentor within the host organisation
  • A stipend, or some assistance with travel or accommodation. Internships in the UK must comply with the National Minimum Wage Act.

Please download our pdf to see examples of previous internships  that have been successfully advertised through the Summer Internship Programme.

About our host organisations

Many of our internships are offered by alumni or current recruiters who find it rewarding to maintain a relationship with the University. We have also welcomed large multinationals and world-leading organisations and charities to the programme, due to the recruitment opportunities it facilitates, as well as smaller organisations at home and abroad who are keen to experience the kind of dynamic cultural, academic, and professional exchange that a student intern can provide.

Whatever your organisation’s area of work, if you can offer a specific project that will give a student an insight into your company doing real work that is of benefit to the organisation, we would love to hear from you.

We are looking for internship placements in small, medium and large organisations and from as many diverse areas, and regions, as possible. In 2016 we were able to offer our students internships in 44 countries including, Brazil, Cambodia, Chile, China, India, Japan, Jordan, Peru, Russia, Saudi Arabia, Singapore, Uganda and USA as well as within the EU and the UK.

Opportunities come from many different fields and sectors including: Education, International Development, Not-for-Profit, Social Care, Government and Agencies, Natural Resources and the Environment, Law, Finance, Luxury Travel, Retail, Museums and Galleries, Publishing, Research, Marketing, and Film and Digital Media.

Remuneration for interns

Feedback from partners suggests that hiring an intern from the University of Oxford significantly benefits our internship providers. Oxford interns are enthusiastic, highly motivated, and work hard to contribute to projects within their host organisations.

In the UK we expect private sector employers to abide by minimum wage legislation. The UK Government webpages have a useful guide to the minimum wage policy.

From an international point of view, whilst legislative expectations differ between countries, partner organisations should provide remuneration similar to equivalent entry level roles within the industry.

Private sector

We encourage all partner organisations to pay the going rate for their particular sector and country. While not everyone will be able to pay above a minimum wage level, the more generous the remuneration the more interest it will generate amongst the brightest and best.

For example, high income hedge funds/finance sector organisations and established private sector businesses often offer competitive weekly stipends or packages including accommodation, flights etc. in order to attract high calibre candidates.

Not-for-profit organisations

We also work with public bodies and charities with minimal budget to reimburse interns. The Internship Office has access to scholarship funds to strengthen placement offers, which means students are effectively paid for their work, and their costs are covered. Funds are allocated on a first-come first-served basis at the discretion of the Internship Office. In all cases we ask non-profit organisations for a contribution towards placements, such as transport costs, accommodation, meal donations or a bicycle to get to work!

Internship Programme Timeline 2018

International Placements- Batch 1

  • Deadline for internship proposals*: 5 January
  • Placements advertised to students: 15 January – 18 February
  • Applications sent to internship host employers: By 5 March
  • Employer shortlists, interviews, rejects and selects candidate(s): By 6 April

* Internship proposals received after this date will be advertised from 12 March in the Late-Advertised internships batch.

UK Internships – Batch 2

  • Deadline for internship proposals*9 February
  • Placements advertised to students: 19 February – 11 March
  • Applications sent to internship host employers: By 26 March
  • Employer shortlists, interviews, rejects and selects candidate/s: By 27 April

* Internship proposals received after this date will be advertised from 13 March in the Late-Advertised internships batch.

Late-Advertised Internships (International and UK)- Batch 3

Late placements can be advertised from April – May 2018.

How to offer an internship
  1. All organisations should register on CareerConnect, our online vacancy system. Please see our CareerConnect guide for recruiters for an overview of the registration process and how to post an internship opportunity.
  2. If you are a new employer, the Internship Office Team will arrange a telephone or Skype call with you to discuss the internship and answer any questions you may have.
  3. The internship advertisement will be released to students. You will be advised of the closing date: see the section above for further details of advertisement and application periods.
  4. Students will view the advertisement and upload their application documents. The Internship Office will respond to students’ queries on your behalf.
  5. After the closing date, we will send you the packet of applications for review. We ask you to shortlist, interview, select and reject candidates directly.
  6. Use CareerConnect to advise The Internship Office of your chosen intern/s.

 

Information for Oxford Colleges and Departments

If you are a department or college of the University of Oxford, it is your responsibility to consult the employment guidance for setting up internships within departments, as set out by the university.

For information on the difference between interns and volunteers, please see the agreed university guidance on volunteers.

Role & responsibilities of host organisations

The Internship Programme Host Roles and Responsibilities

The host organisation has the following responsibilities:

  • Provide an accurate and reasonably detailed description of the internship project(s) offered and the duties associated with it (them), including an overview of the skills required by the ideal candidate(s)
  • Select intern(s) from the pool of applicants who apply through the programme.  Telephone (or face-to-face) interviews should be conducted, and direct contact established with potential interns. Reasonable travel expenses must be provided for face-to-face interviews.
  • Provide the internship project as described (or an appropriate alternative project subject to prior discussion with the Internship Office and the student(s))
  • Provide intern(s) with an appropriate work-space and equipment necessary to carry out the internship project work
  • Designate a point of contact within the organisation, who will discuss practical arrangements with the intern before their arrival, supervise the intern(s), and act as the primary contact for communications with the University of Oxford
  • Provide the intern(s) with a stipend and/or other assistance (for example, accommodation), as agreed with the Internship Office prior to the start of the internship
  • Comply with local health and safety obligations in relation to the internship(s)
  • Provide assurance that your organisation’s insurance will cover potential liability that may arise from the internship(s)
  • Where necessary, sponsor the student for a visa covering the duration of the placement
  • Provide feedback to the University of Oxford by evaluating the intern(s) at the end of the placement.
  • Make any necessary and reasonable adjustments to accommodate interns in the case of disability or additional needs, in accordance with the the Equality Act 2010 and the University of Oxford Equality Policy.
This information was last updated on 27 June 2017.
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