The Summer Internship Programme (Employer Info) | The Careers Service The Summer Internship Programme (Employer Info) – Oxford University Careers Service
Oxford logo

Update: April 2020 

In light of the constantly evolving coronavirus pandemic, and in order to safeguard both students and partner employers, the Internship Office will be adding new entrants to our programmes only where the work can be completed remotely.

The University of Oxford is a global institution, and our students and host partners are based all over the world. We have therefore left some existing internships open, should there be an opportunity to proceed. We will assess this on a case by case basis in communication with students and partners. We have reminded both hosts and students taking part in our programmes that it is their responsibility to check the official guidance that relates to their location.

Why offer a summer internship?

Hiring a full-time summer intern can be of value to any type of organisation. You gain an additional member of staff at a relatively low cost who can be assigned to a specific project. In return the intern is exposed to new skills and work in a specific industry sector. Our students are bright, inquisitive, analytical, talented, hard working, energetic and ambitious and can provide you and your organisation with creative input and quality results.

Participating in The Summer Internship Programme is also a great way to promote your organisation among our students and to develop a direct link with Oxford University. Internships advertised through the Programme receive a huge amount of attention from both undergraduates and postgraduates and employers offering internships receive dedicated support from the Careers Service’s Internship Office.

Recommendations from partner employers
Plus Icon Minus Icon

“The interns we received were absolutely excellent. They came ready to work and ready to try out anything new. Their work attitudes were fantastic, they were prompt and professional, eager to learn and cheerful throughout the whole experience. We loved having them and they dramatically assisted and advanced our educational programs”. – Natalia Kolnik, Montana Science Center, Bozeman, Montana, USA

“Quick question from Cyprus…  What are we going to do without our Oxford interns?  Do you have an antidote?  We are simply addicted and cannot thank you and your office enough for the productive partnership this summer. I want to tell you what a difference these four students have made.  Caritas Cyprus would not have been able to provide uninterrupted support to the hundreds of migrants that visited us each day this summer without them… nor would we have been able to develop new programming or revamp our social media presence.  They have been a tremendous help and have left their mark. Thank you to them and thank you to the Oxford Internship Office”. – Elizabeth Kassinis, Caritas Cyprus

“It was great to have somebody who has different perspectives and fresh ideas. Even though our intern’s stay was short, it was impactful. He shared his experience with our community and helped to improve some processes of our start-ups. The Summer Internship Programme team was very helpful and supported us throughout the process. We highly recommend the program and would be happy to participate again”. – Aurelle Noutahi, EtriLabs, Benin

“Since 2015, Oxford’s Summer Internship Programme has been an excellent opportunity for our organisation to receive highly motivated students with good technical scientific background to collaborate in projects and activities. 100% of the interns that have already come to Brazil were very satisfied with the experience. On the other hand, we are also very satisfied with the students’ great contributions. We highly recommend to other potential employers to join this fruitful effort!” – Kleber Pinheiro Naccarato, the Center of Earth System Science (CCST) of the National Institute for Space Research (INPE), Brazil

“We are grateful for this wonderful partnership opportunity with Oxford University through the Summer Internship Programme. All the past interns played an important role in successfully completing our projects to contribute to the community. 2019 is our 5th year to host the internship programme and we would love to remain as a host company”. – Kaoru Ishimatsu, Aso Corporation, Japan

Suitable internships
Plus Icon Minus Icon

Although every internship offers a unique experience, it is expected that they will comprise the following common elements:

  • An internship for one or more students which will be exclusively offered to Oxford students and only advertised through the Oxford University Summer Internship Programme
  • Full-time work for 2-12 weeks, generally undertaken during the summer vacation  Undergraduates (or postgraduates on a course that exceeds one year) should not do an internship exceeding 8 weeks in duration unless they are finishing (final-year) students
  • A defined project, which creates real value for the host organisation and a valuable learning experience for the student
  • Interaction with an assigned supervisor or mentor within the host organisation
  • A stipend, or some assistance with travel or accommodation. Internships in the UK must comply with National Minimum Wage legislation.

For further guidance on the elements of a successful internship, please see our Internship Best Practice webpage.

About our host organisations
Plus Icon Minus Icon

Many of our internships are offered by alumni or current recruiters who find it rewarding to maintain a relationship with the University. We have also welcomed large multinationals and world-leading organisations and charities to the programme, due to the recruitment opportunities it facilitates, as well as smaller organisations at home and abroad who are keen to experience the kind of dynamic cultural, academic, and professional exchange that a student intern can provide.

Whatever your organisation’s area of work, if you can offer a specific project that will give a student an insight into your company doing real work that is of benefit to the organisation, we would love to hear from you.

We are looking for internship placements in small, medium and large organisations and from as many diverse areas, and regions, as possible. In 2019 we offered our students internships in over 40 countries including, Benin, Brazil, Cambodia, Chile, China, Ghana, India, Japan, Jordan, Laos, Lebanon, New Zealand, Peru, Russia,  Malaysia, Uganda, USA and Zambia as well as within the EU and the UK.

Opportunities come from many different fields and sectors including: Education, International Development, Not-for-Profit, Social Care, Government and Agencies, Natural Resources and the Environment, Law, Finance, Luxury Travel, Retail, Museums and Galleries, Publishing, Research, Marketing, and Film and Digital Media.

How and when to offer an internship
Plus Icon Minus Icon

Process

1. All organisations should register on CareerConnect, our online vacancy system. For instructions on how to do this, and how to post an internship opportunity, UK based organisations should refer to our Guide to submitting a UK Internship. For those outside the UK, please see our CareerConnect Guide for International Recruiters.
2. If you are a new employer, the Internship Office Team will arrange a telephone or Skype call with you to discuss the internship and answer any questions you may have.
3. The internship advertisement will be released to students. You will be advised of the closing date and timeline.
4. Students will view the advertisement and upload their application documents. The Internship Office will respond to students’ queries on your behalf.
5. After the closing date, we will send you the applications for review. We ask you to shortlist, interview, select and reject candidates directly.
6. Advise the Internship Office of your chosen intern/s.

Timeline

International Internships

  • Deadline for internship proposals: 6 January
  • Students can apply: between 20 January-17 February
  • Applications sent to employer: By 21 February
  • Employer to shortlist, and inform students and Internship Office: By 4 March
  • Employers to interview students, select candidate(s); inform all applicants of outcome; inform Internship Office of selection: By 27 March

UK internships

  • Deadline for internship proposals: 9 February
  • Students can apply: between 19 February-11 March
  • Applications sent to employer: By 20 March
  • Employer to shortlist, and inform students and Internship Office: By 1 April
  • Employers to interview students, select candidate(s); inform all applicants of outcome; inform Internship Office of selection: By 24 April

Please note that if employers do not shortlist by the date provided without good reason, the applications will be withdrawn, and students will be advised to make applications to other internships.

Late-Advertised Internships (International and UK)

Placements submitted after the initial deadline will be advertised from April – May 2020.

Information for Oxford Colleges and Departments

If you are a department or college of the University of Oxford, it is your responsibility to consult the employment guidance for setting up internships within departments, as set out by the university.

For information on the difference between interns and volunteers, please see the agreed university guidance on volunteers.

Role and responsibilities of host organisations
Plus Icon Minus Icon

The host organisation has the following responsibilities:

  • Provide an accurate and reasonably detailed description of the internship project(s) offered and the duties associated with it (them), including an overview of the skills required by the ideal candidate(s)
  • The internships should only be for Oxford students who apply through the programme. You may advertise similar internships elsewhere, but those entered into the programme should be set aside with the intention of taking students from Oxford.
  • Select intern(s) from the pool of applicants who apply through the programme within the timeline provided. If employers do not shortlist by the date provided without good reason, the applications will be withdrawn, and students will be advised to make applications to other internships. Telephone (or face-to-face) interviews should be conducted, and direct contact established with potential interns. Reasonable travel expenses must be provided for face-to-face interviews.
  • Provide the internship project as described (or an appropriate alternative project subject to prior discussion with the Internship Office and the student(s))
  • Provide intern(s) with an appropriate work-space and equipment necessary to carry out the internship project work
  • Designate a point of contact within the organisation, who will discuss practical arrangements with the intern before their arrival, supervise the intern(s), and act as the primary contact for communications with the University of Oxford
  • Provide the intern(s) with a stipend and/or other assistance (for example, accommodation), as agreed with the Internship Office prior to the start of the internship
  • Comply with local health and safety obligations in relation to the internship(s)
  • Provide assurance that your organisation’s insurance will cover potential liability that may arise from the internship(s)
  • Where necessary, sponsor the student for a visa covering the duration of the placement
  • Provide feedback to the University of Oxford by evaluating the intern(s) at the end of the placement.
  • Make any necessary and reasonable adjustments to accommodate interns in the case of disability or additional needs, in accordance with the Equality Act 2010 and the University of Oxford Equality Policy.
Remuneration for interns
Plus Icon Minus Icon

Feedback from partners suggests that hiring an intern from the University of Oxford significantly benefits our internship providers. Oxford interns are enthusiastic, highly motivated, and work hard to contribute to projects within their host organisations.

In the UK we expect private sector employers to abide by minimum wage legislation. The UK Government webpages have a useful guide to the minimum wage policy.

From an international point of view, whilst legislative expectations differ between countries, partner organisations should provide remuneration similar to equivalent entry level roles within the industry.

Private sector

We encourage all partner organisations to pay the going rate for their particular sector and country. While not everyone will be able to pay above a minimum wage level, the more generous the remuneration the more interest it will generate amongst the brightest and best.

For example, high income hedge funds/finance sector organisations and established private sector businesses often offer competitive weekly stipends or packages including accommodation, flights etc. in order to attract high calibre candidates.

Not-for-profit organisations

We also work with public bodies and charities with minimal budget to reimburse interns. The Internship Office has access to scholarship funds to strengthen placement offers, which means students are effectively paid for their work, and their costs are covered. Funds are allocated on a first-come first-served basis at the discretion of the Internship Office. In all cases we ask non-profit organisations for a contribution towards placements, such as transport costs, accommodation, meal donations or a bicycle to get to work!

Small and medium-sized enterprises (SMEs)

If you are a UK-registered and UK-based organisation with 250 employees or less, and with a turnover of fifty million pounds or less, you may be able to offer an internship through the Summer Internship Programme which is fully, or part funded by Santander. See the next section for details.

Santander funding for internships in UK SMEs
Plus Icon Minus Icon

Santander-funded or part-funded internships may be offered by organisations with 250 employees or less which have an annual turnover of fifty million pounds or less, also known as “SMEs”. They must be registered and based in the UK. Eligible organisations include companies, sole traders and, partnerships. The funding is not to be used for internships in charities.

Eligibility

  • The internship/s must be offered through the Oxford University Summer Internship Programme.
  • The internships are available only to students in their final year of study. This includes both undergraduate and postgraduate level.
  • The internships will be for a duration of between 4 and 8 weeks with the intern working on a full-time basis.
  • Participating SMEs can recruit a maximum of 2 interns through each cycle of the Programme
  • SMEs cannot apply for further Santander UK plc funding to either extend an intern contract or employ the same student or graduate after the internship is completed.
  • All SMEs whose internships are funded or part-funded through this scheme must register their details with Santander
  • The Summer Internship Programme can also offer a maximum of 3 fully funded internships for interns to work in start-ups based in the University incubator
  • Santander Universities disclaims all liability for breaches of employment laws and regulations by partner universities and SMEs. Each participating partner university and SME agree to operate the internship scheme in accordance with all employment laws and regulations and to indemnify Santander Universities in relation to all loss or damage it may suffer as a result of their failures to comply with such laws or regulations.

For full details please see Santander’s Terms and Conditions.

Funding and payment

For details of payment required as part of the SME programme, please see the Funding and payment section of the Santander SME Programme website.

Please also see the government webpage on employment rights and pay for interns.

This information was last updated on 14 May 2020.
Loading... Please wait
Recent blogs about The Summer Internship Programme (Employer Info)

Civil Service policy roles: Direct entry for 2020 start dates

Posted on behalf of Civil Service Jobs. Blogged by Hugh Nicholson-Lailey on 13/07/2020.

The Civil Service Jobs portal currently has a single advertisement for Policy Advisers – HEO, but this is a large recruitment drive to fill 320 policy positions at Higher Executive Officer level. These positions will be suitable for new graduates including Masters and, as a guide, the HEO grade can be considered as the entry grade for Civil Service Fast Streamers.

The application deadline is 12:00 (noon) on 3 August, which suggests that applicants should be able to join the service this autumn, so suitable for this year’s graduating class.

Currently, roles are available in London, Leeds, Sheffield, Glasgow and Edinburgh with potential for home working also. The starting salary is in excess of £28,000, rising to nearly £32,000 for positions in London.

 

Navigating Your Career Through Difficult Times – 15 July

Blogged by Corina Lacurezeanu on 13/07/2020.

As part of the St Hilda’s Community Week, St Hilda’s will be running a ‘Navigating your career through difficult times’ virtual event on Wed 15 July, 16:00-17:30. Listen to alumni share their career experiences and pick up advice on how to tackle the challenges amidst a tough job market and engage in a fulfilling career. Please also feel free to invite your friends to attend – the event is open to the public.

Register for free on the St Hilda’s website.

The speakers will be:

Emma Gange (Chemistry, 1994) Head of HR for Global Private Banking at HSBC. Emma will provide tips on standing out from the crowd when submitting job applications, interview faux pas and what recruiters are looking for.

Elaine Teo (Psychology & Philosophy, 1996) Founder and Managing Partner of Living Potential International. Elaine delivers leadership consultancy, coaching and thought leadership to the world’s most prestigious and influential organisations. Elaine will give advice for building emotional resilience and agility, as well as the life skills recruiters look for.

Sam Hussain (Engineering, 2008) Sam founded Log my Care in 2017, a software startup that aims to digitise and modernise the social care industry. He will talk about his experience of being an entrepreneur and how to go about starting your own company.

Oh Canada! Information about PG Study

Posted on behalf of High Commission of Canada . Blogged by Karen Walker on 10/07/2020.

Interested in studying in Canada? Have questions about how COVID-19 restrictions have impacted programmes and available services?

On 13 July at 14:00 BST, join the High Commission of Canada for a live presentation about the exciting opportunities available in Canada. Find out more and register.

The speakers will go over why you might want to choose Canada as your destination for international study, as well as everything you need to know about applying for a study permit. This includes COVID-19 related updates to programmes and services.

This will be followed by a live Q&A session with representatives from the High Commission of Canada in London to answer any questions you might have. To submit questions in advance, please email: LDNPublicAffairs@international.gc.ca

Please note: this event is intended for attendees from the following countries: the UK, Iceland, Norway, Sweden, Finland, The Netherlands, Denmark and Ireland. Unfortunately, it will not cover information relevant to markets beyond those.

Apply now for new September cycle of the Micro-Internship Programme

Blogged by Corina Lacurezeanu on 09/07/2020.

Applications for this term’s micro-internship opportunities are now open and will take place 7-11 September or 14-18 September.

All placements will last 2-5 days and will be completed remotely from your home. Sign-in to CareerConnect to see what’s on offer this September, or browse the full list of opportunities. Remember, you can make up to two applications until 12 PM on Monday 3 August.

Browse the full list of opportunities and apply on CareerConnect >>

Who can apply?

Placements are open to all matriculated undergraduate and postgraduate students (both Taught and Research).

Can I apply even though I have completed my course/due to complete my course over the coming weeks?

Please note that the September cycle is also open to all finalists (UG & PG) who have completed their course this academic year (2019/20) – even if your course ends or you graduate before the application period. Finalists, please note that many of you have received an email from CareerConnect when your course finished recently. This will have made you aware that your account has been switched to an Alumni account and it asked you to update your email. Please be sure to do this, as it will allow you access to the September micro-internships.

Workshop – Micro-Internships: What are they and what should I cover in my application?

If you are interested in learning more about the Micro-Internship Programme and how to draft your applications, attend one of our virtual workshops to hear all about the Programme and how you should structure your application.

Apply for the workshop on Monday 20 July (10:00 AM) >>

Apply for the workshop on Thursday 23 July (10:00 AM) >>

Undergraduate Research Support Grants for Social Scientists

Posted on behalf of The Oxford Q-Step Centre. Blogged by Rachel Ruscombe-King on 08/07/2020.

Call for applications: Oxford Q-Step Centre Undergraduate Research Support Grants

The Oxford Q-Step Centre invites Oxford undergraduates to apply for a grant to support social science research involving quantitative methods.

Research support grants are designed to allow recipients to run surveys, digitise source data, or undertake other tasks necessary to complete a dissertation or other research project. Students could design a questionnaire to be fielded by a survey company like YouGov or via a crowdsourcing platform like Mechanical Turk; they could specify a data collection task to be undertaken by a data collection company like Digital Divide Data or through a platform like Upwork; they could purchase data for use in their research; or they could purchase software or hardware that allows them to undertake specific research tasks.

Although we imagine most students will use grants to support dissertation research, we also encourage students to consider applying for grants to undertake other types of research. For example, a student may wish to undertake an independent research project about an industry or organisation, possibly with guidance or cooperation from a non-academic supervisor. In these cases, the grants provide an opportunity for a student to obtain funding for a self-designed internship. To the extent possible, such a project should have a well-defined output.

We are particularly interested in supporting students who would not be able to conduct the specified research without grant support.

We expect most grants to be under £500 each, but we would consider a larger grant in a compelling case.

Grants will be awarded on a rolling basis (i.e. with no fixed deadline), but funds are limited so applying earlier will give the best chance of success.

Application instructions

Applications should be sent to oqc@politics.ox.ac.uk. A complete application includes:

  • Contact information for the applicant
  • Contact information for the student’s supervisor on the research project or, if supervisor has not been determined, college tutor
  • A brief description of the research project (up to 500 words), including details on the use of quantitative methods
  • A budget and accompanying explanation (up to 250 words) justifying the funding requested

Criteria for success

Quality of proposed project, including prospect for success and nature of output

  • Clarity of what funds will be used for
  • Feasibility of project (including given circumstances surrounding COVID-19)
  • Support from the supervisor or college tutor
  • If the research is not for a dissertation, clear indication of what research output will be

After completion of the project, grant recipients will be asked to provide a report on their use of funds; they may also be invited to describe their project in an event including all grant recipients.

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.