The Summer Internship Programme (Employer Info) | The Careers Service The Summer Internship Programme (Employer Info) – Oxford University Careers Service
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Reasons to offer an internship

Hiring a full-time summer intern can be of value to any type of organisation. You gain an additional member of staff at a relatively low cost who can be assigned to a specific project. In return the intern is exposed to new skills and work in a specific industry sector. Our students are bright, inquisitive, analytical, talented, hard working, energetic and ambitious and can provide you and your organisation with creative input and quality results.

Participating in The Summer Internship Programme is also a great way to promote your organisation among our students and to develop a direct link with Oxford University. Internships advertised through the Programme receive a huge amount of attention from both undergraduates and postgraduates and employers offering internships receive dedicated support from the Careers Service’s Internship Office.

Recommendations from partner employers

“Of all the interns we have had the opportunity to work with, interns from Oxford have been the best! They are exceptional individuals—extremely bright, driven and articulate. They have excellent written and verbal communication skills, can work independently and are able to follow through and deliver on any work assigned to them.”  Khalid Jaleel, International Summer School, New Delhi

“The internship experience was tremendously rewarding for our university. The interns were very smart and always ready to make valuable contributions to our projects. Just knowing they came from Oxford University also gave our university a great position in terms of exposure to meaningful collaborations with such a world class university. We do hope for more of such working collaborations with Oxford University in the future.” Edna Kabala, Copperbelt University, Zambia

“All interns are fantastic, they are so diligent, responsible, and take any task they are assigned without any hesitation. They are a very good team, very cooperative, and open to advice and comments. Overall, all of them did a great job, and we are very satisfied with their work. Meanwhile, they learned and experienced a lot here and their teaching skills have been improved a lot. We are so happy and lucky to have them. Thank you so much.” Angie Ou, Yangshuo ZhuoYue English College, China

“Wonderful. Long may it continue! The interns have been dedicated, interested and interesting, engaged and refreshing to have around. They have taken a lot of important research and writing off our shoulders which has helped hugely.” Sara Hossein, Bangladesh Legal Aid and Services Trust, Bangladesh

“The interns we received this year have been a real value to our programmes. We appreciate their enthusiasm, passion and commitment to their research projects. Excellent programme, excellent assistance from Internship Office staff, excellent interns. Very interested to continue next year.”  Dr Lyudmila Kadzhaya, Perm State University, Russia

“It was an absolute privilege and joy to host a group of Oxford students at the University of Canterbury. The students were focused and engaged throughout the programme. Their final reports and presentations were highly impressive, well and truly exceeding our expectations. The students are to be commended for the way in which they represented themselves and the University of Oxford.”  Will Shannon, University of Canterbury, New Zealand

Suitable internships

Although every internship offers a unique experience, it is expected that they will comprise the following common elements:

  • An internship for one or more students which will be exclusively offered to Oxford students and only advertised through the Oxford University Summer Internship Programme
  • Full-time work for 2-12 weeks, generally undertaken during the summer vacation  Undergraduates (or postgraduates on a course that exceeds one year) should not do an internship exceeding 8 weeks in duration unless they are finishing (final-year) students
  • A defined project, which creates real value for the host organisation and a valuable learning experience for the student
  • Interaction with an assigned supervisor or mentor within the host organisation
  • A stipend, or some assistance with travel or accommodation. Internships in the UK must comply with National Minimum Wage legislation.

Please download our pdf to see examples of previous internships that have been successfully advertised through the Summer Internship Programme.

For further guidance on the elements of a successful internship, please see our Internship Best Practice webpage.

About our host organisations

Many of our internships are offered by alumni or current recruiters who find it rewarding to maintain a relationship with the University. We have also welcomed large multinationals and world-leading organisations and charities to the programme, due to the recruitment opportunities it facilitates, as well as smaller organisations at home and abroad who are keen to experience the kind of dynamic cultural, academic, and professional exchange that a student intern can provide.

Whatever your organisation’s area of work, if you can offer a specific project that will give a student an insight into your company doing real work that is of benefit to the organisation, we would love to hear from you.

We are looking for internship placements in small, medium and large organisations and from as many diverse areas, and regions, as possible. In 2019 we offered our students internships in over 40 countries including, Benin, Brazil, Cambodia, Chile, China, Ghana, India, Japan, Jordan, Laos, Lebanon, New Zealand, Peru, Russia,  Malaysia, Uganda, USA and Zambia as well as within the EU and the UK.

Opportunities come from many different fields and sectors including: Education, International Development, Not-for-Profit, Social Care, Government and Agencies, Natural Resources and the Environment, Law, Finance, Luxury Travel, Retail, Museums and Galleries, Publishing, Research, Marketing, and Film and Digital Media.

How and when to offer an internship

Timeline

Location of internship Deadline for internship proposals Students can apply Applications sent to employer Employer to shortlist, inform students and Internship Office* Employers to interview students, select candidate(s); inform all applicants of outcome; inform Internship Office of selection
International 6 January 20 January-17 February By 21 February By 4 March By 27 March
UK 9 February 19 February-11 March By 20 March By 1 April By 24 April

* If employers do not shortlist by the date provided without good reason, the applications will be withdrawn, and students will be advised to make applications to other internships.

Late-Advertised Internships (International and UK)

Placements submitted after the initial deadline will be advertised from April – May 2020.

Process

How to submit an internship

  1. All organisations should register on CareerConnect, our online vacancy system. For instructions on how to do this, and how to post an internship opportunity, UK based organisations should refer to our Guide to submitting a UK Internship. For those outside the UK, please see our CareerConnect Guide for International Recruiters.
  2. If you are a new employer, the Internship Office Team will arrange a telephone or Skype call with you to discuss the internship and answer any questions you may have.
  3. The internship advertisement will be released to students. You will be advised of the closing date: see the section above for further details of advertisement and application periods.
  4. Students will view the advertisement and upload their application documents. The Internship Office will respond to students’ queries on your behalf.
  5. After the closing date, we will send you the packet of applications for review. We ask you to shortlist, interview, select and reject candidates directly.
  6. Advise the Internship Office of your chosen intern/s.

Information for Oxford Colleges and Departments

If you are a department or college of the University of Oxford, it is your responsibility to consult the employment guidance for setting up internships within departments, as set out by the university.

For information on the difference between interns and volunteers, please see the agreed university guidance on volunteers.

Role & responsibilities of host organisations

The host organisation has the following responsibilities:

  • Provide an accurate and reasonably detailed description of the internship project(s) offered and the duties associated with it (them), including an overview of the skills required by the ideal candidate(s)
  • The internships should only be for Oxford students who apply through the programme. You may advertise similar internships elsewhere, but those entered into the programme should be set aside with the intention of taking students from Oxford.
  • Select intern(s) from the pool of applicants who apply through the programme within the timeline provided. If employers do not shortlist by the date provided without good reason, the applications will be withdrawn, and students will be advised to make applications to other internships. Telephone (or face-to-face) interviews should be conducted, and direct contact established with potential interns. Reasonable travel expenses must be provided for face-to-face interviews.
  • Provide the internship project as described (or an appropriate alternative project subject to prior discussion with the Internship Office and the student(s))
  • Provide intern(s) with an appropriate work-space and equipment necessary to carry out the internship project work
  • Designate a point of contact within the organisation, who will discuss practical arrangements with the intern before their arrival, supervise the intern(s), and act as the primary contact for communications with the University of Oxford
  • Provide the intern(s) with a stipend and/or other assistance (for example, accommodation), as agreed with the Internship Office prior to the start of the internship
  • Comply with local health and safety obligations in relation to the internship(s)
  • Provide assurance that your organisation’s insurance will cover potential liability that may arise from the internship(s)
  • Where necessary, sponsor the student for a visa covering the duration of the placement
  • Provide feedback to the University of Oxford by evaluating the intern(s) at the end of the placement.
  • Make any necessary and reasonable adjustments to accommodate interns in the case of disability or additional needs, in accordance with the Equality Act 2010 and the University of Oxford Equality Policy.
Remuneration for interns

Feedback from partners suggests that hiring an intern from the University of Oxford significantly benefits our internship providers. Oxford interns are enthusiastic, highly motivated, and work hard to contribute to projects within their host organisations.

In the UK we expect private sector employers to abide by minimum wage legislation. The UK Government webpages have a useful guide to the minimum wage policy.

From an international point of view, whilst legislative expectations differ between countries, partner organisations should provide remuneration similar to equivalent entry level roles within the industry.

Private sector

We encourage all partner organisations to pay the going rate for their particular sector and country. While not everyone will be able to pay above a minimum wage level, the more generous the remuneration the more interest it will generate amongst the brightest and best.

For example, high income hedge funds/finance sector organisations and established private sector businesses often offer competitive weekly stipends or packages including accommodation, flights etc. in order to attract high calibre candidates.

 

Not-for-profit organisations

We also work with public bodies and charities with minimal budget to reimburse interns. The Internship Office has access to scholarship funds to strengthen placement offers, which means students are effectively paid for their work, and their costs are covered. Funds are allocated on a first-come first-served basis at the discretion of the Internship Office. In all cases we ask non-profit organisations for a contribution towards placements, such as transport costs, accommodation, meal donations or a bicycle to get to work!

SMEs

If you are a UK-registered and UK-based organisation with 250 employees or less, and with a turnover of fifty million pounds or less, you may be able to offer an internship through the Summer Internship Programme which is fully, or part funded by Santander. See the section below for details.

Santander funding for internships in UK SMEs

Santander-funded or part-funded internships may be offered by organisations with 250 employees or less which have an annual turnover of fifty million pounds or less (“SMEs”). They must be registered and based in the UK (eligible organisations include companies, sole traders, partnerships and charities).

Eligibility

  • The internship/s must to be offered through the Oxford University Summer Internship Programme.
  • The internships will be for a duration of between 2 and 10 weeks with the intern working on a full-time basis.
  • The internship/s must start no later than 15th September 2019.
  • Participating SMEs can recruit a maximum of 2 interns through each cycle of the Programme
  • SMEs cannot apply for further Santander UK plc funding to either extend an intern contract or employ the same student or graduate after the internship is completed.
  • All SMEs whose internships are funded or part-funded through this scheme must register their details with Santander
  • Santander Universities disclaims all liability for breaches of employment laws and regulations by partner universities and SMEs. Each participating partner university and SME agree to operate the internship scheme in accordance with all employment laws and regulations and to indemnify Santander Universities in relation to all loss or damage it may suffer as a result of their failures to comply with such laws or regulations.

* For full terms and conditions please see Santander’s website.

Funding and payment

Each intern under the Programme shall be paid a minimum of £306.25 per week based on a 35 hour week (unless located within the boroughs of Greater London, where payment is based in the London living wage).

For 2 week internships Santander will fund £306.25 with no additional contribution required by the SME. Internships between 3 and 10 weeks will be part-funded by Santander at a rate of £153.13 per week to a maximum of £1,531.25, to be matched by the SME.  The table below illustrates the contribution from Santander and the SME:

Internship Length Funding from Santander Contribution from SME or other source
2 weeks £612.50 £0
3 weeks £459.38 £459.38
4 weeks £612.50 £612.50
5 weeks £765.63 £765.63
6 weeks £918.75 £918.75
7 weeks £1071.88 £1071.88
8 weeks £1225 £1225
9 weeks £1378.13 £1378.13
10 weeks £1531.25 £1531.25

Santander recommends that for internships in Greater London, a different pay scale based on the London Living wage should be used. For details, please see the Funding and payment section of the Santander SME Programme website.

This information was last updated on 16 August 2019.
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The Oxford University Internship Office Photo Competition is taking place once again in 2019! We are inviting all students who take part in internships facilitated through the Internship Office to submit photos that best represent your internship experience.

Please submit entries for the following categories:

Through an intern’s eyes…

What does your internship look like? Are there images you are seeing each day that would represent your experience in a positive way? Perhaps a snap of your colleagues, your workstation, field trips, events or meetings, appealing views on your way to work, even interesting objects which you associate with your internship. You can be as creative as you like!

You on your internship

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Rules and tips

  • To enter the competition, please send your photos by email to internships@careers.ox.ac.uk with the items as file attachments, or using a file transfer service such as WeTransfer or Dropbox. Please state clearly which categories you would like to enter.
  • You may enter five photos for each category (a maximum of 10 photos in total).
  • The winning entries will be decided by a selection panel at the Careers Service.
  • For information on copyright and usage permission, please see the terms and conditions.
  • There will be one prize winner per category, who will each be awarded a high street voucher worth £100.
  • We are looking for photographs that communicate your internship experience in an interesting way. Creativity and imagination will be rewarded!
  • The closing date for this competition is 17:00, Monday 16 September 2019.

And finally, if you need some inspiration, have a look at some of our favourite entries from previous competitions:

2015 Slideshow

2016 Slideshow

2017 Slideshow

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