The Internship Programme (Employer Info) | The Internship Programme (Employer Info) – Oxford University Careers Service
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Reasons to offer an internship

Hiring a full-time summer intern can be of value to any type of organisation. You gain an additional member of staff at a relatively low cost who can be assigned to a specific project. In return the intern is exposed to new skills and work in a specific industry sector. Our students are bright, inquisitive, analytical, talented, hard working, energetic and ambitious and can provide you and your organisation with creative input and quality results.

Participating in The Internship Programme is also a great way to promote your organisation among our students and to develop a direct link with Oxford University. Internships advertised through the Programme receive a huge amount of attention from both undergraduates and postgraduates and all aspects of the promotion of the opportunities and the application process is managed by the Careers Service’s Internship Office.

Recommendations from partner employers

“We all were extremely satisfied and happy with the interns we found. Both immediately became very helpful members of the team, always thoughtful and helpful, highly motivated, constructive, creative and perfect for the job, much loved by regular staff and children. More than once they showed quick decision making and presented outstanding self-motivation, social competence and self-organisation.”

– Alexander Ombeck, Europaische Projektwerkstatt Kultur im ländl. Raum e.V., Germany

“The internship programme was very well organised. The service received from the internship administrative staff was excellent, sending reminders of upcoming deadlines and answering our queries promptly. It was easy to download the applications from the website. Overall, we were very impressed with the support of the university staff and with the quality of applicants. We have offered our intern a temporary contract for three months as Junior Policy Officer.”

– Christine Widdowson, Queen’s Nursing Institute, London

“The experience was very positive. The interns integrated well within our team, and we were very satisfied with their performance. The quality and the number of applications allowed us to select students who could derive from the experience a real added value and who could participate in all our high level internal and external meetings. The quality of the students is therefore essential and we were very satisfied with the work produced. The selection process worked very well and the Oxford team was very reactive whenever we needed clarification or help. We are very happy to be part of the Oxford Internship Programme.”

– Gabriella Lazzoni, Academie Diplomatique Internationale, Paris

“I have been so impressed by the quality and professionalism of the work done by our intern. His analysis and report were thorough and clear and will enormously beneficial to the charity long after he has left.”

– Keith Budgen, Nasio Trust, Kenya

 “It was a great pleasure to have interns from Oxford University. They were so creative and responsible and they played an important role for the success of our community programs as well as training programs for our employees. We also appreciate all the support which we received from the Careers Service. The staff were very helpful and efficient.”

         – Kaoru Ishimatsu, Aso Corporation, Japan

“Following my inquiry on our participation in the program, all necessary steps were made very clear. The interns who applied and were accepted for our program are of very high quality, and have been very helpful in our work. Overall, I was very satisfied by the program.”

– Zachary Harris, Government of the Republic of Serbia

Suitable internships

Although every internship offers a unique experience, it is expected that they will comprise the following common elements:

  • An internship for one or more students which will be exclusively offered to Oxford students and only advertised through the Oxford University Internship Programme;
  • Full-time work for 4-12 weeks, generally undertaken during the summer vacation.  Undergraduates should not do an internship exceeding 8 weeks in duration unless they are finishing students.
  • A defined project, which creates real value for the host organisation and a valuable learning experience for the student
  • Interaction with an assigned supervisor or mentor within the host organisation
  • A stipend, or some assistance with travel or accommodation. Internships in the UK must comply with the National Minimum Wage Act.

Please download our pdf to see examples of previous internships  that have been successfully advertised through the Internship Programme.

About our host organisations

Many of our internships are offered by alumni or current recruiters who find it rewarding to maintain a relationship with the University. We have also welcomed large multinationals and world-leading organisations and charities to the programme, due to the recruitment opportunities it facilitates, as well as smaller organisations at home and abroad who are keen to experience the kind of dynamic cultural, academic, and professional exchange that a student intern can provide.

Whatever your organisation’s area of work, if you can offer a specific project that will give a student an insight into your company doing real work that is of benefit to the organisation, we would love to hear from you.

We are looking for internship placements in small, medium and large organisations and from as many diverse areas, and regions, as possible. In 2015 we were able to offer our students internships in 44 countries including, Brazil, Cambodia, China, India, Japan, Jordan, Malawi, Mexico, Peru, Russia, Rwanda, Singapore, and USA as well as within the EU and the UK.

Opportunities come from many different fields and sectors including: Education, International Development, Not-for-Profit, Social Care, Government and Agencies, Natural Resources and the Environment, Law, Finance, Luxury Travel, Retail, Museums and Galleries, Publishing, Research, Marketing, and Film and Digital Media.

Remuneration for interns

Feedback from partners suggests that hiring an intern from the University of Oxford significantly benefits our internship providers. Oxford interns are enthusiastic, highly motivated, and work hard to contribute to projects within their host organisations.

In the UK we expect private sector employers to abide by minimum wage legislation. The UK Government webpages have a useful guide to the minimum wage policy.

From an international point of view, whilst legislative expectations differ between countries, partner organisations should provide remuneration similar to equivalent entry level roles within the industry.

Private sector

We encourage all partner organisations to pay the going rate for their particular sector and country. While not everyone will be able to pay above a minimum wage level, the more generous the remuneration the more interest it will generate amongst the brightest and best.

For example, high income hedge funds/finance sector organisations and established private sector businesses often offer competitive weekly stipends or packages including accommodation, flights etc. in order to attract high calibre candidates.

Not-for-profit organisations

We also work with public bodies and charities with minimal budget to reimburse interns. The Internship Office has access to scholarship funds to strengthen placement offers, which means students are effectively paid for their work, and their costs are covered. Funds are allocated on a first-come first-served basis at the discretion of the Internship Office. In all cases we ask non-profit organisations for a contribution towards placements, such as transport costs, accommodation, meal donations or a bicycle to get to work!

Internship Programme Timeline 2017

International Placements- Batch 1

  • Deadline for internship proposals*: 6 January
  • Placements advertised to students: 16 January – 19 February
  • Student applications deadline: Midnight 19 February
  • Applications sent to internship host employers: By 6 March
  • Employers provide Internship Office with shortlist of candidates: By 17 March
  • Interview students and select candidate(s): By 3 April
  • Internships start End of June onwards (Trinity Term ends 17 June)

* Internship proposals received after this date will be advertised from 13 March in the Late-Advertised internships batch.

UK Internships – Batch 2

  • Deadline for internship proposals*10 February
  • Placements advertised to students: 20 February – 12 March
  • Student applications deadline: Midnight 12 March
  • Applications sent to internship host employers: By 27 March
  • Employers provide Internship Office with shortlist of candidates: By 10 April
  • Employers interview students and select candidate(s): By 24 April
  • Internships start End of June onwards (Trinity Term ends 17 June)

* Internship proposals received after this date will be advertised from 13 March in the Late-Advertised internships batch.

Late-Advertised Internships (International and UK)- Batch 3

  • Late placements can be advertised from 13 March 2017
  • We will accept late internship proposals up to and including 31 May 2017
  • Placements are advertised to students for a two week period after the placement goes live
  • Applications sent to internship host employers within one week of application deadline
  • Employers will be asked to select a candidate within three weeks
  • Internships can start from the end of June onwards (Trinity Term ends 17 June 2017)
How to offer an internship

The Internship Office accepts offers of internship placements from October each year. If you would like us to contact you about the programme this October, or would like more information, please email us at internships@careers.ox.ac.uk.

Please note that the 2016 Internship Programme is now closed for new internship proposals. In due course, employers who are interested in the 2017 Internship Programme will be invited to fill in the The Internship Programme Employer form.

The Internship Office manages the student application process for the Programme.

We will advertise your internship to our students and collect their documents.  After the internship application deadline has passed we will present you with the details of the applicants for your internship position. You can then select an intern, conducting interviews of short-listed applicants if required, from among the candidates.

Information for Oxford Colleges and Departments

If you are a department or college of the University of Oxford, it is your responsibility to consult the employment guidance for setting up internships within departments, as set out by the university.

For information on the difference between interns and volunteers, please see the agreed university guidance on volunteers.

Role & responsibilities of host organisations

We ask host organisations to:

  • Fill in an Employer Internship Form providing details of the project(s) offered, and including an overview of the skills required by the ideal candidate
  • Provide an accurate and reasonably detailed description of the internship project(s) offered and the duties associated with it (them), including an overview of the skills required by the ideal candidate(s)
  • Select intern(s) from the pool of applicants forwarded by the University. Telephone (or face-to-face) interviews should be conducted, and direct contact established with potential interns
  • Provide the internship project as described (or an appropriate alternative project subject to prior discussion with the University and the student(s))
  • Provide intern(s) with an appropriate work-space and equipment necessary to carry out the internship project work
  • Designate a point of contact within the organisation, who will discuss practical arrangements with the intern before their arrival, supervise the intern(s), and act as the primary contact for communications with the University of Oxford
  • Provide the intern(s) with a stipend and/or other assistance (for example, accommodation)
  • Where necessary, sponsor the student(s) for a visa covering the duration of the internship
  • Comply with local health and safety obligations in relation to the internship(s)
  • Provide assurance that your organisation’s insurance will cover potential liability that may arise from the internship(s)
  • Provide feedback to the University of Oxford by evaluating the intern(s) at the end of the placement.
This information was last updated on 01 September 2016.
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Recent blogs about The Internship Programme (Employer Info)

University Advocacy Day at Gray’s Inn

Blogged by Annie Dutton on September 13, 2016.

Do you want to be a barrister?  Do you know what will be required of you as you pursue a career at the Bar?

If you answered yes, then you may be interested in applying for and attending the University Advocacy Day held by Gray’s Inn.

  • Where: Gray’s Inn, London
  • When: Saturday 15 October 2016
  • Time: 11am to 7pm
  • Cost: Free

This event is  available to  3rd or 4th year law students who are interested in pursuing a career at the Bar, and have not already joined an Inn of Court, will have an opportunity to meet and listen to what leading barristers say are the key elements of good advocacy; to participate in a facilitated case analysis; discuss ethics dilemmas, and finally, under the guidance of accredited advocacy trainers, to get on their feet and perform a bit of advocacy themselves.

There will also be detailed talks on applying for BPTC scholarships from Gray’s Inn.The day will end with a drinks and canapés reception in Hall hosted by judicial and barrister members of the Inn who sit and/or practise in all areas of law and at all levels.

The day consists of:

  • An Introduction from The Treasurer, David Hunt QC.
  • A lecture on Advocacy from Mukul Chawla QC, Head of Chambers at 9-12 Bell Yard.
  • A talk on scholarships from Nathalie Lieven QC
  •  Training from leading practitioners and judgessuch as Mark Ellison QC, Head of Chambers at QEB Hollis Whiteman, Mukul Chawla QC, Christina Michalos of 5 Raymond Buildings Chambers and many more.  

 

Once you have decided that you want to become a barrister, there is much you can and should do as early as possible to gain these experiences and more.  Coming to the Bar is challenging enough – do all you can as early as you can to put yourself in a strong position.  This is an ideal opportunity for you to do just that.

To Apply

Please complete and submit the application form on Gray’s Inn website.

Application deadline is mid-day on Friday 30th September 2016.

 

Japan research collaboration event in London

Posted on behalf of Japan Society for the Promotion of Science. Blogged by Rachel Bray on September 8, 2016.

Do you collaborate with researchers in Japan or wish to start?

Japan’s leading funding agency, JSPS, invites researchers of all career levels and their colleagues/students to a research promotion conference and reception at the Japan Embassy London on Wednesday 16th November from 2 pm to 7.30 pm.

For researchers from all fields, this event aims to strengthen networks and facilitate funding applications or job-hunting. Participants will meet new potential collaborators from a variety of research fields, share their interests and have opportunity to talk to funders including Research Councils, the Royal Society and the British Academy.

There is no specific theme, and all research fields are eligible including the humanities and social sciences.

You may invite one colleague/student along and one of you will give a 5 minute presentation on your current research, focusing on its strengths, its challenges and how you want to collaborate with other UK, RoI or Japan based researchers.

Apply Soon! To secure your slot, send your 100 word abstract with 3 research keywords by Monday 19th September to Polly Watson. Please also state which of the parallel sessions you would like to join, (a) Humanities and Social Sciences, (b) Medical and Life Sciences or (c) Engineering and Physical Sciences.

JSPS will provide a £30 travel subsidy to the first 30 pre/postdoctoral researchers accepted to present. The best two presenters in each session will be invited to give their presentation again in the final session to all participants to encourage cross-disciplinary innovation.

Further enquiries: Polly Watson Tel: +44-(0)20-7255-4660

Keen to explore working for the UN?

Posted on behalf of Sir David Bell, UK Foreign and Commonwealth Office. Blogged by Rachel Bray on September 8, 2016.

The UK Foreign and Commonwealth Office will host a Talent Outreach Event for University staff and DPhil students from any discipline – women in particular – to encourage them to join or work with the UN.

Speakers from various UN agencies and offices will describe the range of opportunities including permanent postings, secondments and part-time expert roles on specific missions.

This event, on Wed 16th November 11 am – 3pm at the University of Reading, is primarily aimed at senior and mid-career staff, with a specific session on opportunities for post-graduate researchers.  No previous experience of the UN or multilateralism is required!

Oxford has been invited to nominate up to 5 staff and 5 post-graduate researchers (including DPhil students) to participate. Please submit two short paragraphs, the first on you and your experience and the second on your motivation, to competition@careers.ox.ac.uk by noon on Monday 26th September.

Applications will be reviewed by a small team from the Careers Service and elsewhere in the University with related professional experience, and successful nominees notified by 7th October.

Enquiries to Rachel.Bray@careers.ox.ac.uk

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