Telephone and Video Interviews

Sometimes, the thought of a telephone or video/virtual interview can make people more nervous than in-person interviews. Try not to worry, they serve the same purpose as in-person interviews -  it's an opportunity for the employer to assess your suitability for a role.

Telephone and virtual interviews can be used by employers in different ways. They may take place at the early stages of an assessment process or the whole interview process may be conducted by telephone and/or virtually.

As far as possible you should treat them as you would any other interview. They may be “live” interviews with an interviewer – for example on Zoom/Teams or by telephone. – Or they may be pre-recorded questions that you answer on video for review by the firm at a later time. The most important fact to remember is that the employer wants to find out the same information as they would face-to-face and the questions that you will be asked will be similar to those in a standard interview. As such, your preparation needs to be just as thorough.

Use of AI tools during the interview process

Please read our general guidance on the use of AI in the application and assessment process. Many organisations are now publishing their own guidance for applicants on their websites, if they have done so... please follow it! The view on AI use varies greatly between employers and if you can't find their policy, ask yourself the following questions:

  1. Would I use AI if this was an in-person interview?
  2. If the employer asked you whether you used AI tools, would you be comfortable telling them how and where you used them in your interview process?” 

N.B. Some employers may also use tools and methods to detect candidate AI use in the assessment process. Remember that recruitment teams want you to be honest and authentic in your interviews and if you are found to have used AI in an unethical manner, this may have consequences at a later date eg: removal from the assessment process or termination of employment.

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When preparing, make sure that you:

  • have prepared and practiced for the interview as best as you can
  • have privacy for the interview, away from noise, distractions and interruptions.
  • have a decent connection! If it's a telephone interview it may be best to use a landline, but if using a mobile make sure you are in an area with a good reception. If using a laptop or mobile phone for the interview, make sure that it is fully charged.
  • have an appropriate screen background for a video interview

 

What to wear

  • Virtual Interview - Dress the same way you would if you were in-person 
  • Telephone Interview - Dress smartly to get you into the right frame of mind 

Telephone interviews

One of the key differences from other interviews, is the lack of visual cues, but the way you prepare for and approach the interview is just as important. Some of the tips below will help to get into the right frame of mind:

  • Sit up straight or even stand, as it will help you to project your voice effectively.
  • Smile! By smiling, you will sound friendlier and more confident.
  • Try to avoid using a monotonous tone - you are having a (formal) conversation with someone, so it's natural for your tone to change during the course of the conversation
  • If there are any long silences after you have answered a question and you are not sure whether to continue, you can always ask ‘Would you like me to expand further on that?”.
  • If an employer calls you out of the blue for an impromptu interview, you are within your rights to ask to schedule another time when you are in a better situation to talk.

Live virtual interviews

  • Think about your setting and consider what will be seen on-camera around and behind you during your interview. Consider blurring your background if necessary.
  • Think about the image you project and how your clothing will be perceived. Dress professionally, just as you would for an in-person interview. This will help you get into the right mindset and demonstrate to the employer that you are taking this seriously
  • Bear in mind the distance you sit from the camera. Make sure your whole face can be seen, but without being too close!
  • Consider practising with a friend, a Careers Adviser and/or recording yourself to see how you and your surroundings appear on camera.
  • Consider your interaction with the interviewer, look into the camera (not the screen!) and take into account possible time delays between the visual and audio. Follow visual cues from your interviewer so you don’t interrupt before they have finished asking the question. 
  • If possible, dial or log in before the interview start time, so that you are ready to start on time.
  • Using headphones may be useful to avoid external noise distracting you or the interviewer(s)
  • You should also have a backup plan (such as the correct phone number to call) in case your internet connection should suddenly drop, or the camera stops working!

 

If you are invited to a pre-recorded video interview, you will be sent a link in advance and will need to log in to a system where there will be a series of pre-recorded questions to answer, however you will not be interacting with a "real" person.

Recruiters often use pre-recorded interviews to save time and resources in the early stages of the assessment process, especially if they are recruiting large numbers of graduates for their recruitment scheme/programme. 

They vary in structure and length of time, but generally involve being asked a set no. of questions and being given a specific amount of time to respond to each question. Some allow you to do a practice question and/or re-record your answers and choose the one you think is best. The interviews are usually reviewed and evaluated by members of the recruitment team who then make the decision about whether the applicant should progress to the next round of the process. 

Top Tips:

  • Follow the instructions sent to you when you are invited to a video interview. If you are required to complete it within a specific time frame, make sure you do so and allow for unplanned contingencies
  • Most employers give clear instructions about the process eg: length of interview, no. of quesitons, time you are given to answer. Practice by recording yourself, answering questions under these same conditions.
  • Look directly at the camera and speak clearly.  – There is no opportunity for the interviewer to ask for clarification 

For some roles, (often in the creative industries) you may be given the option of/or be required to submit a video application. The employer will list the questions they would like you to answer, so use this opportunity to practice thoroughly and then submit the best recorded response.

 

More tips are available on the websites below:

 

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