Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
Oxford logo
How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
Loading... Please wait
Recent blogs about Information for University Staff

FCO Graduate Internship: An Insider’s View

Blogged by Hugh Nicholson-Lailey on 21/02/2019.

Alice graduated from Oxford last summer and has provided us with an insider’s perspective on the FCO’s Graduate Internship which we blogged earlier this week and is now open for applications.

The scheme

The FCO graduate internship is a paid work experience scheme of up to 9 months which allows recent graduates to get taste for FCO work. What you will do on a day-to-day basis depends on which department you are allocated to – you could be working on a country desk, on a particular theme or in an operational role.

See the job advert [#1617790] and note that the deadline is midnight on 11 March.

Why I applied

I applied because of my interest in international affairs and desire to work in public service. This internship is a great way get an insight into the FCO/the civil service more generally without being tied down. For those interested in the Fast Stream, doing well at this internship gets you a ‘fast pass’ to the Fast Stream Assessment Centre, skipping the online tests that often cause people difficulty.

A day in the life

I have had some great opportunities so far. My day job involves conducting research, engaging with stakeholders within the FCO and in other government departments to make practical assessments about a varied and fascinating geographical area. I have taken on a lot of responsibility, writing policy submissions to ministers, working on FOI requests and running presentations to external stakeholders. My team are really friendly and keen for me to make the most of development opportunities – this is a work experience scheme after all! I have gained an insight into what working for the FCO overseas is like by visiting a British Embassy, been to see EU institutions in action and volunteered as a delegation liaison officer at an international conference. I have also had lots of formal training on diplomatic skills and am doing developmental Spanish language training.

My tips

The application/interview process has changed this year, and now focuses on success profiles and behaviours rather than competencies. You can find information on these in the job advert. The most import thing is to really tailor your examples to the question asked. If you make it on to the internship, be proactive – think about what you would like to get out of the internship and take the opportunity to meet as many people and take on as many tasks as possible.

Unmissable for Chinese students – the Warwick China Fair!

Blogged by Karen Walker on 21/02/2019.

Are you ready for the Warwick China Fair?

Taking place on Saturday 2 March between 10:00-15:00, the Warwick China Fair is mainly targeted at Chinese final year and postgraduate students and recent graduates (although all Chinese students at Oxford University are welcome to attend!). We are excited to announce that the Career Fair App is now available, as well as a webinar to help you plan your day!

The Career Fair App is available on both Android and iPhone – for more information about how to download and use it please have a look at our information page. It includes a list of all the employers attending, plus other information that they’ve supplied. Over the next week, more information will be added to the App, including info about the presentations and events taking place.

You can also watch the webinar Preparing for the China Fair 2019 kindly delivered by colleagues at the University of Manchester.

In addition to a careers fair, the event includes a panel presentation about the current Chinese job market from senior Chinese HR professionals, a session on visas, plus a series of employer presentations giving you the chance to meet and network with employers.

Employers in attendance will include:

CPA Australia, KPMG, Geely, Dyson, China Unicom, 51 Job, Mthree Consulting, Mars, AlphaSights, Hays Asia, British Council China,  Nu Skin, Hisense,  Decathlon, Xinlung Group, Tong Digital, Entrepreneurs Global, Gradlink, Dealmoon, XRS Online (TAL Group), FDM Group, AstraZeneca, Merck Group, Ambright Group, Lockin China, Zhaopin, Career Mentor, Hilti, EREC Estates, HungryPanda Ltd, Farleys Solicitors LLP and three senior HR Directors flying in from China and accompanying the British Council China.

Oxford only has a limited number of spaces for students at this fair – so make sure you sign up soon!

The Fair is organised by Warwick in partnership with the Universities of Oxford, Birmingham, Bristol, Aston and Nottingham.

UK Summer Internship Applications Now Open!

Blogged by Internship Office on 21/02/2019.

Apply for a UK summer internship by 11 March

You can now browse and apply for a wide range of exciting UK summer internships offered through the Summer Internship Programme. All opportunities are open exclusively to Oxford students, and can be applied to through CareerConnect.

UK placements feature a research and communications opportunity at the Royal Society for Tropical Medicine in London, a heritage internship in Scotland, and sustainability consultancy in Oxford. The deadline for applications for this batch of placements is Monday 11 March.

The Internship Office is offering application support sessions for prospective applicants to discuss internship ideas, and get advice on CVs and applications. These sessions take place at The Careers Service and can be booked through CareerConnect.

Please see our comprehensive application support guide for other ways to get support when applying to Internship Office Programmes. If you have any further questions, contact us on internships@careers.ox.ac.uk.

ICSA Essay Competition 2019

Posted on behalf of ICSA . Blogged by Juliet Tomlinson on 20/02/2019.

ICSA Tom Morrison Essay Prize competition 2019

Want to be awarded for your original thinking? Fancy a chance of winning £1,000 (or £500 as a runner-up)? If so, make sure you enter this essay-writing competition which runs until 18 March 2019. The question is as follows:

In an increasingly automated world, robotics, artificial intelligence and other technological advancements are expected to have an impact on governance. Consider the opportunities, challenges, benefits and risks that such technologies might bring to the role of the company secretary.

Visit the ICSA website to find out more about the competition.

Insights into the world of governance with ICSA

Posted on behalf of ICSA. Blogged by Juliet Tomlinson on 20/02/2019.

Have you ever considered the roles of company secretary or governance manager?

These fascinating roles can lead you to a career in a huge variety of different organisations and businesses.  There are plenty of opportunities to discover more about these careers throughout 2019 through the activites of the Governance Institute – ICSA.

Insight Days: The governance teams from some big brands will be hosting them in 2019.

Or you might like to consider attending an Open Evening with ICSA to discover more. You can join them in London on Wednesday 8 May to find out what opportunities a career as a company secretary or governance professional can offer.

The event takes place at ICSA: The Governance Institute, Saffron House, 6-10 Kirby Street, London, EC1N 8TS. Doors open at 18:00 for a 18:30 presentation, refreshments are served 19:30 – 20:30pm. Places are limited so register now to discover how to get your governance career started with ICSA. Book your free place here.

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.