Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
Oxford logo
How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
Loading... Please wait
Recent blogs about Information for University Staff

Charityworks Internships for BAME Students: Deadline Approaching

Posted on behalf of Charityworks. Blogged by Annie Dutton on 14/12/2018.

The Charityworks Taster Programme gives talented Black, Asian or Minority Ethnic (BAME) students and graduates a top-class experience of working in the non-profit sector alongside the professional development tools needed to launch a professional career that can change the world. The programme also gives students fast-tracked access to the acclaimed Charityworks Graduate Programme in 2019. There are 40 opportunities available, and the deadline for applications is 17 December.

Charityworks places and develops top talent into organisations across the sector and includes amongst its partners, Mind, NSPCC, Unicef, Barnardo’s, Marie Stopes International, Christian Aid, National Housing Federation, RNLI, LGBT Foundation and many more.  Roles are as diverse as frontline, HR, fundraising, campaigning, finance, business development, IT & systems, research, policy and more.

If interested, apply here.

Apply now for The Researcher Strategy Consultancy – Health and Life Sciences!

Blogged by Fiona Sinclair on 14/12/2018.

Researcher Strategy Consultancy – Health and Life Sciences…

The purpose of the Researcher Strategy Consultancy – Health and Life Sciences programme is to provide early career researchers (DPhil students, RAs, and postdocs with an opportunity to develop the core employability skills required for a transition into analytical or policy roles in the sector.

Participants volunteer some of their own time to work in teams, over a 3-4 month period, to address a strategic issue or business opportunity for a client organisation in the health and life science sector. the programme is open to all disciplines and will offer participants a unique insight into the health and life sciences sector.

but it isn’t just about consulting!

The programme will provide participants with an opportunity to:

  • Experience an Assessment Centre and hone their presentation skills
  • Develop key employability skills such as business and customer awareness, strategic thinking, creativity, team working and communication
  • Demonstrate key employability skills in their CV and in job interviews
  • Tackle strategic business issues and opportunities and make a contribution to the sector
  • Gain an awareness of the commercial, social and behavioural contexts of professional environments.

Apply now

Applications for the Researcher Strategy Consultancy – Health and Life Sciences are now open. The closing date is 16 January (noon). APPLY HERE

If you have any queries regarding the programme, please email courses@careers.ox.ac.uk

Applications open for The Agency – Hilary Term 2019!

Blogged by Fiona Sinclair on 12/12/2018.

The Agency in Hilary Term…

The Agency was developed by The Careers Service and the Oxford Advertising and Marketing Society to help students gain practical experience working within an environment similar to a traditional creative agency – with real client projects from local businesses, charities and community organisations.

You will be working in small teams of six over one academic term to find a creative solution to an intellectually challenging problem.

… it isn’t just about marketing and advertising!

The Agency will provide you with an opportunity to:

  • Develop application and assessment centre skills;
  • Increase commercial awareness by tackling strategic business issues and concerns;
  • Gain specialised skills for working in a creative agency;
  • Develop other key employability skills useful in any career such as self-management, team working, problem solving and communication;
  • Produce demonstrable examples of keys skills for your CV or for use in job/internship interviews;
  • Contribute to the local community and gain work experience.

Apply now

Applications for The Agency programme in Hilary 2019 are now open. The closing date is 8 January (noon). APPLY HERE

To find out more about the programme visit The Agency webpage, or email us on courses@careers.ox.ac.uk.

Become a student ambassador for the Creative Industries Federation

Blogged by Lara Hayward on 06/12/2018.

Are you considering a career in the creative industries? Are you a passionate creative and looking for a new challenge? For current higher and further education students who have an interest in the creative industries, the Creative Industries Federation (“CIF”) are piloting a new Student Ambassador Programme. CIF Student Ambassadors will be representatives for the membership body at their universities, helping to spread the word about events and opportunities in the creative industries while making the most of the insight, research, events and networking benefits that the Federation can offer them.

A great opportunity to learn more about the creative industries and add experience to your CV.

For more information on the programme, click here.

Roundhouse Co-working Hub: Mentoring and masterclass opportunities in the creative industry

Blogged by Lara Hayward on 06/12/2018.

A new co-working space at the Roundhouse

Many people know the Roundhouse as a gig venue, or a place to see theatre, dance or circus. But what many people don’t know is that each year, 6,000 young people (aged 11-25) also come to the Roundhouse to take part in projects or use rehearsal and studio space right underneath the main auditorium where so many people have seen a show.

The Roundhouse’s Centre for Creative and Digital Entrepreneurs is a co-working space within the new campus, which will be built in the Roundhouse yard and will comprise three large studio spaces and a new outdoor bar for audiences. It will allow the Roundhouse to work with young people, up to the age of 30, so that they can support the next generation of record label owners, film producers and tech innovators to achieve their dreams. Through desk space, mentors and masterclasses they will help young people build their future in the creative industries. For further information on the pilot, see the Roundhouse Chief Executive and Artistic Director Marcus Davey’s blog post here

This page displays current related blog posts. If none display, you can still stay up-to-date with our newsletter sent regularly to all Oxford students.

Older posts can be found in our archive of past blogs.