Information for Oxford University Staff | The Careers Service Information for Oxford University Staff – Oxford University Careers Service
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How to help students wanting careers advice
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Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student
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If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work
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Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 December 2019.
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Recent blogs about Information for Oxford University Staff

Civil Service policy roles: Direct entry for 2020 start dates

Posted on behalf of Civil Service Jobs. Blogged by Hugh Nicholson-Lailey on 13/07/2020.

The Civil Service Jobs portal currently has a single advertisement for Policy Advisers – HEO, but this is a large recruitment drive to fill 320 policy positions at Higher Executive Officer level. These positions will be suitable for new graduates including Masters and, as a guide, the HEO grade can be considered as the entry grade for Civil Service Fast Streamers.

The application deadline is 12:00 (noon) on 3 August, which suggests that applicants should be able to join the service this autumn, so suitable for this year’s graduating class.

Currently, roles are available in London, Leeds, Sheffield, Glasgow and Edinburgh with potential for home working also. The starting salary is in excess of £28,000, rising to nearly £32,000 for positions in London.

 

Navigating Your Career Through Difficult Times – 15 July

Blogged by Corina Lacurezeanu on 13/07/2020.

As part of the St Hilda’s Community Week, St Hilda’s will be running a ‘Navigating your career through difficult times’ virtual event on Wed 15 July, 16:00-17:30. Listen to alumni share their career experiences and pick up advice on how to tackle the challenges amidst a tough job market and engage in a fulfilling career. Please also feel free to invite your friends to attend – the event is open to the public.

Register for free on the St Hilda’s website.

The speakers will be:

Emma Gange (Chemistry, 1994) Head of HR for Global Private Banking at HSBC. Emma will provide tips on standing out from the crowd when submitting job applications, interview faux pas and what recruiters are looking for.

Elaine Teo (Psychology & Philosophy, 1996) Founder and Managing Partner of Living Potential International. Elaine delivers leadership consultancy, coaching and thought leadership to the world’s most prestigious and influential organisations. Elaine will give advice for building emotional resilience and agility, as well as the life skills recruiters look for.

Sam Hussain (Engineering, 2008) Sam founded Log my Care in 2017, a software startup that aims to digitise and modernise the social care industry. He will talk about his experience of being an entrepreneur and how to go about starting your own company.

Oh Canada! Information about PG Study

Posted on behalf of High Commission of Canada . Blogged by Karen Walker on 10/07/2020.

Interested in studying in Canada? Have questions about how COVID-19 restrictions have impacted programmes and available services?

On 13 July at 14:00 BST, join the High Commission of Canada for a live presentation about the exciting opportunities available in Canada. Find out more and register.

The speakers will go over why you might want to choose Canada as your destination for international study, as well as everything you need to know about applying for a study permit. This includes COVID-19 related updates to programmes and services.

This will be followed by a live Q&A session with representatives from the High Commission of Canada in London to answer any questions you might have. To submit questions in advance, please email: LDNPublicAffairs@international.gc.ca

Please note: this event is intended for attendees from the following countries: the UK, Iceland, Norway, Sweden, Finland, The Netherlands, Denmark and Ireland. Unfortunately, it will not cover information relevant to markets beyond those.

Apply now for new September cycle of the Micro-Internship Programme

Blogged by Corina Lacurezeanu on 09/07/2020.

Applications for this term’s micro-internship opportunities are now open and will take place 7-11 September or 14-18 September.

All placements will last 2-5 days and will be completed remotely from your home. Sign-in to CareerConnect to see what’s on offer this September, or browse the full list of opportunities. Remember, you can make up to two applications until 12 PM on Monday 3 August.

Browse the full list of opportunities and apply on CareerConnect >>

Who can apply?

Placements are open to all matriculated undergraduate and postgraduate students (both Taught and Research).

Can I apply even though I have completed my course/due to complete my course over the coming weeks?

Please note that the September cycle is also open to all finalists (UG & PG) who have completed their course this academic year (2019/20) – even if your course ends or you graduate before the application period. Finalists, please note that many of you have received an email from CareerConnect when your course finished recently. This will have made you aware that your account has been switched to an Alumni account and it asked you to update your email. Please be sure to do this, as it will allow you access to the September micro-internships.

Workshop – Micro-Internships: What are they and what should I cover in my application?

If you are interested in learning more about the Micro-Internship Programme and how to draft your applications, attend one of our virtual workshops to hear all about the Programme and how you should structure your application.

Apply for the workshop on Monday 20 July (10:00 AM) >>

Apply for the workshop on Thursday 23 July (10:00 AM) >>

Undergraduate Research Support Grants for Social Scientists

Posted on behalf of The Oxford Q-Step Centre. Blogged by Rachel Ruscombe-King on 08/07/2020.

Call for applications: Oxford Q-Step Centre Undergraduate Research Support Grants

The Oxford Q-Step Centre invites Oxford undergraduates to apply for a grant to support social science research involving quantitative methods.

Research support grants are designed to allow recipients to run surveys, digitise source data, or undertake other tasks necessary to complete a dissertation or other research project. Students could design a questionnaire to be fielded by a survey company like YouGov or via a crowdsourcing platform like Mechanical Turk; they could specify a data collection task to be undertaken by a data collection company like Digital Divide Data or through a platform like Upwork; they could purchase data for use in their research; or they could purchase software or hardware that allows them to undertake specific research tasks.

Although we imagine most students will use grants to support dissertation research, we also encourage students to consider applying for grants to undertake other types of research. For example, a student may wish to undertake an independent research project about an industry or organisation, possibly with guidance or cooperation from a non-academic supervisor. In these cases, the grants provide an opportunity for a student to obtain funding for a self-designed internship. To the extent possible, such a project should have a well-defined output.

We are particularly interested in supporting students who would not be able to conduct the specified research without grant support.

We expect most grants to be under £500 each, but we would consider a larger grant in a compelling case.

Grants will be awarded on a rolling basis (i.e. with no fixed deadline), but funds are limited so applying earlier will give the best chance of success.

Application instructions

Applications should be sent to oqc@politics.ox.ac.uk. A complete application includes:

  • Contact information for the applicant
  • Contact information for the student’s supervisor on the research project or, if supervisor has not been determined, college tutor
  • A brief description of the research project (up to 500 words), including details on the use of quantitative methods
  • A budget and accompanying explanation (up to 250 words) justifying the funding requested

Criteria for success

Quality of proposed project, including prospect for success and nature of output

  • Clarity of what funds will be used for
  • Feasibility of project (including given circumstances surrounding COVID-19)
  • Support from the supervisor or college tutor
  • If the research is not for a dissertation, clear indication of what research output will be

After completion of the project, grant recipients will be asked to provide a report on their use of funds; they may also be invited to describe their project in an event including all grant recipients.

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