Information for University Staff | The Careers Service Information for University Staff – Oxford University Careers Service
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How to help students wanting careers advice

Tutors, Fellows, Faculty Heads and all academics are occasionally asked by their students or researchers for careers advice. Many feel well qualified to advise on academic careers but may have limited knowledge about non-academic careers.

Here are some ways you can help:

  • Remind students of the Careers Service – to register their interests on the web site (such as where they want to work, what type of work, what languages they speak), and to look for vacancies on the web site.
  • Suggest the student contact a Careers Adviser – there’s an adviser from the Careers Service looking after each college who will be involved in events such as drop-in sessions.
  • Include a link to the Careers Service web site in the faculty/college homepage and some information about us in student handbooks.
  • Suggest the student contacts alumni of the college – which can also be done through the Careers Service’s web site – for advice and introductions. Many colleges organise alumni events for careers purposes.
  • Involve the Careers Service in faculty and college activities – pre-entry events, open days, inductions, etc.

If you would like any brochures or flyers to be able to hand to your students, just let us know on the feedback form.

Filling a vacancy with an Oxford student

If you have a vacancy in your department or college, you can reach all the undergraduate, postgraduate and research staff on the password protected area of our website, CareerConnect. Advertising with us is:

  • Free
  • Accessible – it is easy for you to write and post the vacancy yourself (we can help too)
  • Flexible – vacancies can be for temporary and permanent work

If you have not posted a vacancy since September 2015, you’ll need to first register as an organisation on our site.

If you’re posting a vacancy for a department, then you may need to add the department information as well.

Log in using the link on the right hand side of this page; if you have any problems or if would like some advice, please contact our Employer Relations Team on 2-74663.

Hiring students for part-time or casual work

Before engaging a casual worker please ensure you have familiarised yourself with the University’s policy on such engagements. A summary of the key matters you ought to consider are set out below. In order to avoid potential disputes over employment status, it is recommended that the maximum period of continuous engagement for casual workers should be eight weeks. For appointments for a longer period please follow the guidance set out at Recruitment and Selection.

Casual workers can be paid through the casual payroll and, although tax and national insurance is deducted from their pay, they are not considered to be university employees. When taking on a casual worker, you will need to complete these steps:

Pre-employment checks

Immigration

You MUST check the right to work of ALL individuals undertaking work in your department and take a copy of the relevant documentation. The Work Permits Desk can advise on who is entitled to work in the UK and what documentation is required.

High level checks

It is possible the nature of the casual work necessitates high level checks, such as CRB checks. More information can be found on the Personnel Services website.

Letter of engagement

You will need to prepare a letter of engagement (using the pro forma template [Note – this is password protected]) to be signed by the individual. This letter sets out the terms of the arrangement.

Pay

When setting the pay rate for the casual worker, you should set a rate that equates directly to an appropriate grade. It is not necessary to have the temporary vacancy formally graded, although if you are unsure of an appropriate rate of pay, the Reward team can advise. In all cases it is important to ensure that the rates are equal to, or in excess of, the National Minimum Wage.

Period

Arrangements for casual work should not normally extend beyond eight weeks. If the arrangement is likely to extend beyond eight weeks, you should contact Personnel Services as soon as possible.

Payroll

Casual workers can be paid on a weekly basis through the casual payroll. To arrange payment you will need to complete and submit a casual payroll form.

Holiday

Casual workers are entitled to 28 days of leave per year, including public holidays and any departmental closure days. Guidance on the calculation and payment of holiday entitlement for casual workers is available from the Personnel Services website.

Statutory sick pay

Casual workers are entitled to statutory sick pay. Information on payment and exclusions is available from the Personnel Services website.

This information was last updated on 12 November 2015.
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Recent blogs about Information for University Staff

Summer Graduate & Internship Fair 2018

Blogged by Corina Lacurezeanu on May 17, 2018.
  • When: Wednesday 23 May, 14.30-17.30
  • Where: The Careers Service, 56 Banbury Rd

Graduating this year and not yet secured a job? Looking for an internship this summer? Meet over 25 recruiters from a range of sectors, offering either full-time jobs and internships starting this summer.

Whether you haven’t found a place yet, or haven’t started looking, this is a great opportunity to explore careers and available opportunities. Find out more in the fair booklet, now available online.

Explore your options

With over 25 employers attending, the fair has representatives from many different sectors – including  IT, Finance, Social Care, Retail, Engineering, Marketing and more.

All employers have either internships available for the summer 2018, or full-time graduate roles starting this summer or autumn.

Meet organisations including:

  • Bloomsbury Tutors and Bloomsbury Law Tutors
  • Capital One
  • Darktrace
  • Datatonic
  • Department for Education – Get into Teaching
  • Dragon Advisory
  • Emerson Roxar
  • Ensoft Ltd
  • Fat Lama
  • FilmLight
  • Huguenot Services Limited
  • Lonza
  • The Marketing Practice
  • MathWorks
  • Metaswitch
  • NaturalMotion
  • Newton
  • Operis Group PLC
  • Papercup
  • Procter & Gamble Push
  • S-RM
  • Symplectic
  • Tamarindo Communications
  • Teach First
  • TPP
  • Unlocked Graduates
  • Veeva
  • Vodafone

Find out more in the fair booklet, now available online.

Get your CV checked!

Get one-to-one feedback from a visiting recruiter in our CV Clinics. Appointments are on a first-come, first-served basis, so bring your CV along and sign up on the day!

Download our fair app!

“Oxford University Careers Fair” is available for free on iTunes and Google Play, and contains information on all of our major fairs.

Download it and you can:

• See complete employer listings, and star your favourites
• Make notes about the employers before and after your visit
• View the interactive floorplan
• Read tips on how to prepare for the fair
• And more!

Routes into Data Science Jobs

Posted on behalf of Deepak Mahtani of Pivigo. Blogged by Rachel Bray on May 17, 2018.

Data science has been described as the ‘Sexiest job of the 21st century’ and touches all sectors of industry and companies of all sizes.

A career in data science is an easy transition to make for those who have a masters or PhD in an analytical subject because the skills that one learns from academia can be directly applied to a commercial setting.

Find out more by joining Pivigo for:

Break into Data Science in 2018

In this webinar Pivigo’s community manager and data scientist, Deepak Mahtani will discuss what data science is, what tools one needs to learn to start and have a successful career in this exciting field, and why masters and PhD graduates make great data scientists. He will also discuss how Pivigo can help you make the transition into data science. Deepak studied for a degree in Mathematics and Astronomy at the University of Sheffield. From there he went on to gain his PhD in Astrophysics from Keele University where he was researching exoplanet atmospheres. Upon completing his PhD, he participated in the S2DS virtual program in March 2016. He is now the community manager and a data scientist at Pivigo.

  • For the 21 May webinar, register here.
  • For the 22 May webinar, register here.
  • For the 2 July webinar, register here.
  • For the 4 July webinar, register here.


What is Science to Data Science Virtual?

Science to Data Science Virtual is a remote working, full-time data science bootcamp designed to empower analytical PhDs and Masters with the commercial experience they need to transition into a career in data science. During the 5-week programme participants will work on company led projects, which will add real value to the company and give the participants hands on experience in commercial data science. The participants can then talk about their projects on their CVs and at interviews to land a data science job. In this webinar, our community manager Deepak will speak about his experiences on the course, what you can expect from it, and how it helped him accelerate his career.

  • For the 4 June webinar, register here.
  • For the 7 June webinar, register here.
  • For the 9 July webinar, register here.
  • For the 10 July webinar, register here.


How to land a data science job

Understanding how to present your skills in the data science job market can be confusing and daunting. Pivigo’s COO, Jason Muller has extensive experience in the recruitment industry, especially within data science. In this webinar Jason will give his best advice on how land a data science job, including his top tips for structuring your search, crafting your CV, prepping for interviews, salary negotiation, and how to manage direct applications vs working with recruiters.

  • For the 18 June webinar, register here.

 

Third round micro-internships go live on Monday!

Blogged by Rosanna Mills on May 17, 2018.

Good news from the Internship Office – it’s not too late! If you haven’t found time yet to apply for exclusive work experience in weeks 9 or 10 this term, you’ll have the chance next week! From Monday 21 May we’ll open up the third round of micro-internships for applications.

The deadline will be midday, Monday 28 May. Students are allowed one additional application for this late round – so if you have already submitted two applications, you are welcome to apply once more! Please logon to CareerConnect from 21 May to view all late round opportunities. You can find out all the details of the programme on our Micro-Internship Programme webpage.

What placements can I apply for?

Interested? Here are some of the MIPs on offer, but all can be found on CareerConnect!

1 Million Women to Tech – Social Media Micro-Internship, Oxford: Are you a self-starter and team player? Brainstorm the best methods with fellow interns to increase social media following for this educational non-profit.

Modux – Penetration Testing (Cyber Security), Bristol: If you have some programming and coding experience, look no further! The development team at cyber security consultancy Modux needs assistance with their automation tool to aid security professionals.

Oxfordshire Recovery College Micro-Internship, Oxford: The College recently won funding to redesign its website, but they need some photos to use! A brilliant video made by a previous intern also needs refreshing. You’ll be integral to improving their online and social media presence.

Pamoja Education – Product and UX Research, Oxford: Pamoja is looking for those who are good communicators and digitally savvy to research into user experience and development of digital features, conducting interviews and delivering a presentation of findings.

Application support

We’ll be running Application Support Sessions on Tuesday 22 May, 2pm – 3.30pm and Thursday 24 May, 11.30am – 1pm. Book your slot on CareerConnect! Don’t forget, you can also receive advice straight from our host organisations with our Employer Feedback on Student Micro-Internship Applications advice document.

Questions? We’d love to hear from you. Just email micro-internships@careers.ox.ac.uk

Good luck with your applications!

Extend your horizons…Internships for researchers

Blogged by Rachel Bray on May 17, 2018.

Internships are an excellent way to ‘test the water’ of a new working environment and build your professional network. These four opportunities are particularly suited to Masters and DPhil students keen to apply their research skills in a team and to add value to an organisation.

Follow the links below to find out more and be quick with your application – the deadline is midday on 22 May.

Cast Consultancy ‘Business Technology Analysis Internship’

Location: London

Length: 8-12 weeks

Areas of study: Mathematical, Physical and Life Sciences

Cast is a specialist residential real estate and construction consultancy. This role will be focused on assessing how digital technology tools can improve basic business processes and the outputs that we deliver for clients. This will include extracting ‘problem statements’ from the technical delivery teams, evaluation of external technology platforms & assessment of potential bespoke coded solutions.

 

Climate Law and Policy Postgraduate Internship

Location: Oxford, remote work if required

Length: 12 weeks

Areas of study: Humanities (Law/Policy, Human Rights, or similar)

CLP is currently looking to hire a postgraduate intern to support our expanding portfolio of projects and consultancies. This is an opportunity for a post-graduate student to gain invaluable experience working in international environmental policy and law, with exposure to a fast-paced and demanding work environment and a small, multi-disciplinary team structure.

 

Ministry of Defence, Development, Concepts and Doctrine Centre ‘Policy Research Internship’

Location: Shrivenham

Length: 8-12 weeks

Areas of study: Any

An internship at DCDC involves assisting desk officers with research related to Doctrine, Concepts, Strategic Analysis and Futures in a context that is often wider than purely for Defence. Interns will be set a couple of research areas or projects, such as: support DCDC’s Futures Team on their work on the Strategic Trends Programme; support DCDC’s Strategic Analysis Team on the research and production of short occasional papers and think-pieces; support DCDC’s Analysis and Research Team on their work in providing the empirical evidence to support DCDC products.

 

Research Centre for Gas Innovation ‘CO2 Abatement Internship’

Location: University of Sao Paulo, Brazil

Length: 8 weeks

Areas of study: Mathematical, Physical and Life Sciences

This research project is part of the CO2 Abatement Programme of the RCGI and it aims to analyze the integration of CO2 conversion technologies to thermoelectric plants technically, economically and environmentally, aiming to mitigate the global emissions of this gas, as well as to diversify the list of products manufactured in the complex, resulting in increased profit.

Webinar on Editorial and Publishing Careers for Researchers

Posted on behalf of Katie Ridd, Springer Nature. Blogged by Rebecca Ehata on May 17, 2018.

Are you a science communicator or a PhD student/postdoctoral researcher studying the life, physical, applied or social sciences? Are you interested in exploring opportunities for an editorial and publishing career?

Academic publishing company Springer Nature invites PhD students and postdocs to join a free webinar on 30 May, at 10am and 5pm BST, to learn more about the range of editorial and publishing roles available at Nature Research.

Nature Research is a portfolio of high-quality products and services across the life, physical, chemical and applied sciences – including journals, magazines, databases and researcher services – dedicated to serving the scientific community. For more information about research editorial and publishing roles at Nature Research visit www.springernature.com/editorial-and-publishing-jobs.

To register for the webinar go to go.nature.com/2rhTZmO.

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