Participation in the programme is voluntary and unpaid. We will reimburse reasonable expenses for data collection. Expenses for travel or data collection can be reimbursed only through completing the University claim form and on presentation of receipts.
It is the responsibility of all applicants to ensure they can take on this experiential learning project within the terms of their study commitments, funding or visa agreements.
Late stage DPhil Students
DPhil students who apply and participate in the programme must satisfy themselves that the project is suitable for their needs in terms of the learning opportunity and nature of the work involved, and are advised to
- consult their supervisors on how the programme helps fulfil their training needs and agree time commitments
- seek advice on visas
For research staff, it is the University’s policy to support individuals on fixed term (research or teaching) contracts in identifying and pursuing relevant professional development or training. In some Divisions, policies already specify an allocation of paid time for these activities; currently up to ten days per year in MPLS and up to 5 days in MSD. The University’s signature of the Concordat for the Career Development of Researchers on 22nd April 2021 signifies its commitment to ensuring all research staff can benefit from the Concordat entitlements, including a minimum of 10 days of professional development per year.
Research staff should also ensure compliance with the University’s Council regulations on holding outside appointments and those of any funders providing salaries. University academic and academic-related employees (with the exception of Associate Professors who have colleges as their main employer; please see the paragraph below) are permitted to hold outside appointments and to undertake other outside activities, including consultancies, which require a commitment of time that otherwise might reasonably be expected to be devoted to University duties, subject to the approval of their direct line manager (where relevant) and their head of department or the chair of the faculty board.
Applicants whose salaries are funded from externally-funded research grants or contracts, or who are Principal Investigators or Co-Investigators on outside-sponsored projects, must adhere to the terms and conditions stipulated by or agreed with the sponsor and, if necessary, seek written approval from the sponsor. For example, The Wellcome Trust's grant conditions include stringent conditions relating to the holding of consultancies and these apply equally to individuals who are in receipt of Wellcome Trust research grants, as well as to those whose salaries are paid from Wellcome Trust grants.
Researchers who are interested in taking part in the Strategy Challenge and who are funded by the Wellcome Trust may find the following statement from the Wellcome Trust useful: "Funds provided on Trust grants may be used flexibly to cover the costs of formal transferable skills and personal development training courses for our postdoctoral researchers and fellows.” (https://wellcome.org/sites/default/files/wtx060353.pdf)
Permission may be required from a PI, Head of Department and possibly the funding body providing the award from which their salary is paid.
University employees continue to be bound by the University’s statutes, regulations and policies in particular the policies on Conflict of Interest, and Intellectual Property, as well as respecting the duties of confidentiality as set out in their contracts of employment.
Research staff are therefore advised to consult:
- their PIs or departmental HR representatives on the terms of their contracts and wish to use some of their allotted time for professional development activities
- the staff immigration team on visas.
Potential queries relating to research ethics in client project work will be considered in advance and on a case-by-case basis in accordance with University guidance on ethical procedures.